Capitol Area Council Boy Scouts of America Philmont

Capitol Area Council Boy Scouts of America Philmont 2013 Council Contingent Advisor: Sid Covington 925 -1231 (cell) (575) 376 -2281 (Philmont) sid_c@swbell. net Scout Advisor: Rick Denison 617 -8627 rdenison@bsacac. org

Tonight Travel Information 624 -B Schedule Uniform Packing Financial Paperwork Registration Youth Protection Contact Information Duty Roster Duffle Bags & Maps 2013 Trek Final Meeting 2

Travel Information Austin to Philmont: Departure Date: Sunday, June 23, 6: 00 am 624 -B Meet 5: 00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar) FULL Class-A Uniform Busses Depart at 6: 00 am REGARDLESS! Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall Westgate Mall University of New Mexico Dinner in Las Vegas, NM – Highlands (no bathrooms Whole Earth Provision Co. in dining hall) Arrive at the Philmont Welcome Center ~9: 30 pm (MDT) Parking Lot Overnight in Tent City or trail tents 6: 00 Philmont to Austin: Return Date: ~10: 45 Bus Saturday, 1 Bus 2 July 6, Bus 3 pm Bus 4 ~5: 30 Packlines at Welcome Center at 5: 00 am — check out of tent city Pack lines on store side FULL Class-A Uniform Dining hall for. Whole “continental” breakfast at 5: 45 am Earth Central Beall’s Depart Philmont ~6: 30 am (MDT) Provision Co. Market Lunch in Amarillo, TX – gatti's Pizza Dinner in Abilene – Mc. Murry University, Mabee Dining Hall Arrive Whole Earth parking lot (Westgate Mall) ~10: 30 – 11: 00 pm 2013 Trek Final Meeting Cavender Boots 3

624 -B u o y t! s n e e i m t i Facts of Contingentm. Travel et e pa So to bs u e Busses bbreak! b e v rea h a e h, th ! T k! VCRs e m g Air conditioners r e l s a i b h s Window shades ro in c bu ! p s a s Cargo doors s i ach bu e i 1 h r t. i e e s Engine problems r y e h u n th e n t B i o a h r Particularly r p w It can Iget bus! on the trip home e f t hotr on ona full o t m f d c co a a e (afternoonde. Texaslheat). t l e n s b a i s o u s e l drinks/eats c on way b to Philmont Everyone bu ponmore snacks n i & than the way home! res ill be visor d Bathrooms fill up!! w a y t e n h Bus drivers take — we don’t! e T breaks g n i t n o C 2013 Trek Final Meeting 4

Bus Assignments Expedition # Unit District Contact 624 -B-02 Troop 49 Armadillo John Alexander 624 -B-03 Troop 17 Armadillo Robert Swafford* 624 -B-04 Troop 17 Armadillo Phillip Harwell Troop 89 Armadillo Roger Harden Troop 421 Armadillo Conrad Klahn 624 -B-10 Crew 454 Bee Cave Dan Hill 624 -B-11 Crew 454 Bee Cave Mark Mc. Dermott* 624 -B-14 Troop 511 Armadillo Chris Holtcamp 624 -B-01 Troop 12 Blackland Prairie Dennis Kleppe 624 -B-07 Troop 159 Chisholm Trail Scott Thompson 624 -B-08 Troop 162 Chisholm Trail David Walshak* 624 -B-12 Troop 233 North Shore Gerry Henderson 624 -B-06 Crew 157 San Gabriel Tim Dunnahoo* 624 -B-13 Crew 8 Lone Star Tink Hill 624 -B-15 Troop 448 Thunderbird Robert Wood 624 -B-16 Contingent Council Raymond Gray 624 -B Bus 624 -B-05 Leaders 624 -B-09 2013 Trek Final Meeting Bus Number 1 2 3 4 5

General Information Bring books, CD-players, radios, Gameboys, i. Pod’s, etc. (with earphones) for bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food. Bus Leaders will bring movies to play bus trip 624 -B (use good judgment in selecting). Everything must be in duffle bags & backpacks. Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail. Can leave “valuables” in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc. ) 2013 Trek Final Meeting 6

Uniform Wear Class-A Uniform while traveling & for base camp activities (crew photo, meals, chapel services, campfires). Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus. Applies to all participants — youth and adults. Class-A Uniform: 624 -B Boy Scout: Venturing Crew: . m r o i f n u ” l d o “ r o ” w e n “ Can be Tan uniform shirt Scout belt Scout long pants -or. Scout Shorts with Scout socks Green uniform shirt Crew’s “official” pant (long or short) Crew’s “official” socks (with shorts) Crew’s “official” belt Will leave in duffle bag in locker while on trail. 2013 Trek Final Meeting 7

Trek Schedule: Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Sunday, 6/23) Day 1 — Camping HQ/Tent City — (6/24) 624 -B Registration Check-in Medical Re-check Equipment shakedown* Museum tours (optional) Logistics (bring “overall” & V. V. map) ur Services (food, equipment) Meet Yo Crew Photo* anger R Opening Campfire * may do morning Day 2 — Depart CHQ/1 st Day on trail (6/25) of Day 2 Ranger Training: Day 3 — 2 nd Day on trail, first full day (6/26) Hiking Day 4 — 3 rd Day on trail, techniques Ranger Departs am (6/27) “Arrival Day” setupin programs) …… (hike between Campsite camps, participate Day 11 — Last Full. Cooking Day on trail (7/4) Water purification Day 12 — Return to Camping HQ/Tent City (7/5) Navigation Return equipment Registration check-out Trip to Cimarron SHOWERS! … Souvenirs Closing Campfire Day 13 — Travel — Philmont to Austin (Saturday, 7/6) 2013 Trek Final Meeting 8

Financial Policies/Information All crews are fully paid. Adults need to take Driver’s license or other photo Id We are within budget! with them to the backcountry Participants need personal money to be ablefor: to purchase 624 -B license! Snacks at Camping Headquartersfishing (before/after). Preferably purchase at Trading Souvenirs at Tooth of Time Trading Post on Day. Post. 1 — can then leave “Campers spend an average of $100 at Philmont’s trading posts. If major license & money behind! items such as jackets are desired, more money will be needed. ” Backcountry (~$20, small bills): Shotgun shooting — additional shots Fishing license — $1. 50 (youth), $9 -$40 (adult) Snacks (healthy) Root Beer in $25. 00 -$30. 00 Fuel the $15. 00 -$20. 00 Trip to Cimarron — shuttle bus. Cantina’s!!! & any meals there 2013 Trek Final Meeting 9

Outstanding Paperwork 624 -B Paperwork is due today (April 15). Scan & e-mail to sid_c@swbell. net (preferable) If you must send hardcopy: UPS or US Mail to: Sid Covington 47 Caballo Rd Cimarron, NM 87714 Paperwork MUST be complete or your crew can’t go. 2013 Trek Final Meeting 10

Paperwork Checklist for Crews Document Use at Philmont Crew Roster Multipart form received in March, 2013 with the TREKS-2013 Itinerary book. Not needed if Emergency Contact List fully completed. Turn in original Day 1 Registration check-in. Copy CPR & First Aid Certification cards. From organization teaching the courses. They must be valid though the end of the trek. Show originals Day 1 Registration check-in Copy Philmont Talent Release form. 624 -B Source Contingent Advisor Emergency Contact List Philmont Health and Medical Record form. als! n i g i r o e th p e e k u o Received in March, 2013 with the TREKSY y. Turn in original Day 1 l n o s e i p 2013 Itinerary book. check-in. Will coavailable on the Registration eeds Also contingent not get back. Sid nwebsite. t. Notoused by Philmont Contingent website: k r o w r e provides the Contingent pap r u o y e k ur with emergency Advisor o Ta y n i u o contact information. th y i w t n o m. in original Day 1 hil in Fall, 2012 - MUST er. Turn PDistributed d USE THE n i B r o s FULL ANNUAL HEALTH Medical re-check. Will be dvi& MEDICAL A w e r C RECORD FORM – (PARTS A, B, C, & D). returned at check-out Day 12. Medical Insurance Card Make copy, staple to Health & Medical Record form. If family has no insurance, attach a note indicating this and mark the appropriate place on the Health & Medical Record form. 2013 Trek Final Meeting Turn in with Health & Medical Record form during Day 1 Medical recheck. Will be returned at check-out Day 12. Copy Original or Copy (Part A, Part B, & Part C only) Copy 11

Crew Advisor Responsibility: 624 -B All participants (youth and adult) must be registered members of the Boy Scouts of America. ty! i l i b i s n spowith primary e r All adults (18 or older) registration in r e u o h t y e s i e o s his troop t k s a a Boy. TScout or team will ue!). s y s i d o n a b No — and ere’s h t s — s e nl ards (u c be n a c All adults (21 or older) with primary registration in n o i t c e ot r P cil n h u t o u C o Y a a Venturing Crew vi e n i l n n o e k ta — mustwbe: ebsite. Registered as adult leaders Current (2 years) in Youth Protection training 2013 Trek Final Meeting 12

Contact Information Parent/Family Information Letter 624 -B Each advisor should make copies for crewmember’s families n o i t a m r o f n i This e h t n o is t n e g in t n o C Phone numbers: n i d n a e t i s Sid Covington: b we w e r Cell: (512) 925 -1231 C r u o y Philmont: (575) 376 -2281 der. n i b r o Eagle Nest, v New Mexico: (575) 377 -6820 s i d A Philmont Switchboard: (575) 376 -2281 Discusses Uniform while traveling/base camp Includes telephone numbers for emergencies Complete Travel information Information about money, packing, and manners 2013 Trek Final Meeting 13

Duty Roster: 624 -B Prepare duty roster before leaving for Philmont. Make copies for all participants (laminate). Website has tool (Excel) & Philmont version. On back of Crew Leader Copy. Crew Decisions: All participants share work equally? Tentmates Skill level Crew Leader? Adults? 2013 Trek Final Meeting 14

Duffle Bags/Council Strips Duffle Bags (count your bags tonight): Have a few bags for sale, $35. 00 each Patches: 624 -B Have CSP’s for sale Have Contingent patches for sale Bring backpack & duffle bag ONLY! Don’t bring CSP’s: anything else on$5. 00 bus!each Everything must fit into for participants $30. 00 each for othersbag will be stored duffle bag while on trail. Duffle patches: in locker while. Logo on trail. $5. 00 each for participants $10. 00 each for others 2013 Trek Final Meeting Contact Joe Jones for these. 15

Maps — one topo map set person 624 -B South North tly Vidal n. Valle e r r u Crew Itinerary # Country c e r aps a m 3 l 22. 1 i r 0 p 2 12 624 -B-01 A 11 e l h a T v ders: for arri a d r e T l u e d m e 624 -B-02 th of Ti 10 re sch 12 a ience. d n n Too e a v d n e o t c n i 12 12 624 -B-03 being pr 9 3 Sets or this in f y r r o s 12 12 624 -B-04 We are ve 21 ry ISORSof V D A 12 CREW 624 -B-05 6 TO D E I L Known A 12 B 12 LE. 624 -B-06 13 M A L E I B A L V L A I E 12 624 -B-07 23 E N THEY AR 12 M AP S W H Sister W 12 12 624 -B-08 19 Crews 12 12 624 -B-09 18 12 12 624 -B-10 19 to d e The num e n Only 12 ber of 12 624 -B-11 22 12 maps 624 -B-12 7 take two or three each 12 12 f maps on 4 crewmemb 624 -B-13 o ts e r g ets is 12 12 624 -B-14 17 based on th 624 -B-15 the 12 trail with 12 e crew’s 9 12 you! itinera 624 -B-16 10 ry. Advisors: bring the al) id V e ll a V & ( ” ll a r e v O “ 1 y a D o t u o y h it w p ma ! g in n n la P ip r T s ic t Logis r u o y p u k r a m t o n Do o t g in m o c e r o f e b maps Philmont! 16

Questions? 624 -B It will be 5: 00 in the morning before you know it! I’ll see you at Philmont! —Sid 2013 Trek Final Meeting 17