Paradigm Publishing Inc 1 Skills SECTION 1 SKILLS
© Paradigm Publishing, Inc. 1 Skills
SECTION 1 SKILLS Creating and Editing a Document 1. 1 Complete the Word Processing Cycle 1. 6 Change Document Views 1. 1 Close a Document 1. 6 Find Specific Text 1. 2 Move the Insertion Point CHECKPOINT 2 1. 2 Insert and Delete Text 1. 7 Find and Replace Text CHECKPOINT 1 1. 8 Use the Help Feature 1. 3 Scroll in a Document 1. 8 Print a Document 1. 3 Select, Replace, and Delete Text 1. 9 Create a Document Using a Template 1. 3 Use Undo and Redo 1. 10 Create a Folder 1. 4 Check Spelling and Grammar 1. 10 Rename a Folder 1. 5 Use Auto. Correct 1. 10 Save a Document in a Different Format 1. 5 Use Thesaurus © Paradigm Publishing, Inc. CHECKPOINT 3 2 Skills
Complete the Word Processing Cycle Ø The process of creating a document in Microsoft Word generally follows a word processing cycle. Open Word Create the Document Close Word Close the Document Edit the Document Print the Document © Paradigm Publishing, Inc. Save the Document 3 Skills
Open Microsoft Word 2013 To open Microsoft Word 2013: 1. At the Windows 8 Start screen, click the Word 2013 tile © Paradigm Publishing, Inc. 4 Skills
Word Document Screen Quick Access toolbar tabs ribbon Title bar File tab insertion point vertical ruler horizontal ruler vertical scroll bar I-beam pointer status bar Taskbar © Paradigm Publishing, Inc. 5 Skills
Options in Backstage Area Options and Information Info permissions, possible issues with sharing the document, document versions, properties (for example, number of pages, number of words), date created, date last modified, date last printed, author New available templates such as Blank document as well as templates from Office. com Open places for opening documents; list of recently opened documents Save saves previously saved document or displays Save As backstage area with places for saving a document, current folder, and recent folders Save As Options for saving a document, current folder, and recent folders © Paradigm Publishing, Inc. 6 Skills
Options in Backstage Area…continued Options and Information Print number of copies, printer, settings (for example, one-sided pages, letter size, normal margins, one page per sheet) Share share document with specific people, share document using email, present document online, and share as a blog post Export export document as PDF or XPS document; change file type Close currently open document Account user information, connected services, product information Options Word Option dialog box with options for customizing Word © Paradigm Publishing, Inc. 7 Skills
Save a Document To save a document: 1. Click the Save button on the Quick Access toolbar. 2. At the Save As backstage area, click the desired location in the middle panel. 3. Click the Browse button. 4. Type a file name. 5. Click Save or press Enter. © Paradigm Publishing, Inc. Save button file name 8 Skills
Open a Document To open a document: 1. Click the FILE tab. 2. Click the Open option. 3. At the Open backstage area, click the desired location in the middle panel. 4. Click the Browse button. 5. Double-click the document name at the Open dialog box © Paradigm Publishing, Inc. 9 Skills
Close a Document To close a document: 1. Click the FILE tab. 2. Click the Close option © Paradigm Publishing, Inc. 10 Skills
Move the Insertion Point Press To move the insertion point End key to end of line Home key to beginning of line Page Up key up one screen Page Down key down one screen Ctrl + Home to beginning of document Ctrl + End to end of document © Paradigm Publishing, Inc. 11 Skills
Insert and Delete Text Ø To insert text, position the insertion point in the desired location and then type the text. Ø Delete text in a document by pressing the Backspace key or Delete key. § Pressing the Backspace key deletes any characters to the left of the insertion point. § Pressing the Delete key deletes any characters to the right of the insertion point. © Paradigm Publishing, Inc. 12 Skills
CHECKPOINT 1 1) How many steps are in the word processing cycle? a. 5 b. 6 c. 7 d. 8 3) Answer Next Question 2) Next Question This option displays a backstage 4) area that contains options for working with and managing documents. a. FILE b. HOME c. REVIEW Answer d. VIEW Next Question © Paradigm Publishing, Inc. Press this to move the insertion point to the beginning of the document quickly. a. End b. Home c. Ctrl + End Answer d. Ctrl + Home 13 Press this to delete any characters to the left of the insertion point. a. Delete b. Backspace c. Ctrl + Delete d. Ctrl + Backspace Answer Next Slide Skills
Scroll in a Document up scroll arrow Use the mouse with the vertical scroll bar to scroll through text in a document. Ø Scrolling changes the display of text but does not move the insertion point. Ø vertical scroll box vertical scroll bar down scroll arrow © Paradigm Publishing, Inc. 14 Skills
Select, Replace, and Delete Text To select Complete these steps using the mouse a word Double-click the word. a line of text Click in the selection bar to the left of the line. multiple lines of text Drag in the selection bar to the left of the lines. a sentence Hold down the Ctrl key and then click anywhere in the sentence. a paragraph Double-click in the selection bar next to the paragraph or triple-click anywhere in the paragraph. multiple paragraphs Drag in the selection bar. an entire document Triple-click in the selection bar. © Paradigm Publishing, Inc. 15 Skills
Select, Replace, and Delete Text…continued Selected text displays with a blue background. Ø If you select the wrong text and want to deselect it, click in the document. Ø Pressing the Delete key deletes the selected text. Ø selected text © Paradigm Publishing, Inc. 16 Skills
Use Undo and Redo Clicking the Undo button reverses the last command or deletes the last entry you typed. Ø If you click the Undo button and then decide you do not want to reverse the action, click the Redo button. Ø © Paradigm Publishing, Inc. 17 Undo button Redo button Skills
Check Spelling and Grammar To check the spelling and grammar in a document: 1. Click the REVIEW tab. 2. Click the Spelling & Grammar button in the Proofing group. 3. Ignore or change as needed in the Spelling task pane or Grammar task pane Spelling task pane © Paradigm Publishing, Inc. 18 Skills
Check Spelling and Grammar…continued Button Function Ignore during spell checking, skips that occurrence of the word; in grammar checking, leaves currently selected text as written Ignore All during spell checking, skips that occurrence and all other occurrences of the word in the document Add adds selected word to the main spelling check dictionary Delete deletes the currently selected word(s) Change replaces selected word in sentence with selected word in list box Change All replaces selected word in sentence with selected word in list box and all other occurrences of the word © Paradigm Publishing, Inc. 19 Skills
Use Auto. Correct To add an Auto. Correct entry: 1. Click the FILE tab. 2. Click Options. 3. Click Proofing. 4. Click the Auto. Correct Options button. 5. Type text in Replace text box. 6. Type text in With text box. 7. Click the Add button. 8. Click OK. 9. Click OK. © Paradigm Publishing, Inc. Auto. Correct dialog box 20 Skills
Use Thesaurus To use Thesaurus task pane: 1. Click in the desired word. 2. Click the REVIEW tab. 3. Click the Thesaurus button. 4. Right-click the desired word. 5. Click Insert. Research task pane © Paradigm Publishing, Inc. 21 Skills
Use Thesaurus…continued To use Thesaurus using the shortcut menu: 1. Position the mouse pointer on the word. 2. Click the right mouse button. 3. Point to Synonyms. 4. Click the desired word. shortcut menu © Paradigm Publishing, Inc. 22 Skills
Change Document Views To change the view using the VIEW tab: 1. Click the VIEW tab. 2. Click the desired view button in the Views group. view buttons on VIEW tab To change the view using the buttons in the view area: 1. Click the desired view button in the view area on the Status bar. © Paradigm Publishing, Inc. view buttons in view area of Status bar 23 Skills
Change Document Views…continued To hide the white and gray space: 1. Position the mouse pointer on the light gray space at the top of the page until the pointer turns into the hide white space icon. 2. Double-click the left mouse button. To redisplay the white and gray space: 1. Position the mouse pointer on the gray line at the top of the page until the pointer turns into a show white space icon. 2. Double-click the left mouse button. © Paradigm Publishing, Inc. 24 hide white space icon show white space icon Skills
Change Document Views…continued To change the zoom percentage using the VIEW tab: 1. Click the VIEW tab. 2. Click the Zoom button in the Zoom group. 3. At the Zoom dialog box, click the desired option. To change the zoom percentage using the Status bar: 1. Position the mouse pointer on the button on the Zoom slider bar. 2. Drag the button to the desired view percentage. © Paradigm Publishing, Inc. 25 Zoom dialog box Zoom slider bar Skills
Change Document Views…continued To use the Navigation pane: 1. Click the VIEW tab. 2. Click the Navigation Pane check box. Navigation pane © Paradigm Publishing, Inc. 26 Skills
Find Specific Text To find specific text in a document: 1. Click the VIEW tab. 2. Click the Navigation Pane check box. 3. Type the text in the search box of the Navigation pane. OR 1. Click the HOME tab. 2. Click the Find button. 3. Type the text in the search box of the Navigation pane. © Paradigm Publishing, Inc. Navigation pane 27 Skills
CHECKPOINT 2 1) Clicking this button reverses the last command or deletes the last entry you typed. a. Undo b. Redo c. Erase Answer d. Delete 3) The Spelling & Grammar button is located on this tab. a. FILE b. HOME c. REVIEW d. VIEW 4) Answer Next Question 2) © Paradigm Publishing, Inc. You can use this feature to insert frequently used text. a. Auto. Format b. Auto. Correct c. Auto. Text d. Auto. Entry Next Question By default, a document generally displays in this view. a. Read Mode b. Outline c. Draft d. Print Layout Answer Next Question Next Slide 28 Skills
Find and Replace Text To find and replace text: 1. Click the HOME tab. 2. Click the Replace button in the Editing group. 3. Type text in the Find what text box. 4. Press Tab to move the insertion point to the Replace with text box. 5. Type text in the Replace with text box. 6. Click the Replace All button. © Paradigm Publishing, Inc. Find and Replace dialog box 29 Skills
Find and Replace Text…continued Click the More button to expand the Find and Replace dialog box. © Paradigm Publishing, Inc. 30 Skills
Find and Replace Text…continued Option Action Match case Exactly match the case of the search text. For example, if you search for Book, Word will stop at Book but not book or BOOK. Find whole words only Find a whole word, not a part of a word. For example, if you search for her and did not select Find whole words only, Word would stop at there, hers, and so on. Use wildcards Search for wildcards, special characters, or special search operators. Sounds like Match words that sound alike but are spelled differently such as know and no. Find all word forms Find all forms of the word entered in the Find what text box. For example, if you enter hold, Word will stop at held and holding. © Paradigm Publishing, Inc. 31 Skills
Find and Replace Text…continued Option Action Match prefix Find only those words that begin with the letters in the Find what text box. For example, if you enter per, Word will stop at words such as perform and perfect but will skip over words such as super and hyperlink. Match suffix Find only those words that end with the letters in the Find what text box. For example, if you enter ly, Word will stop at words such as accurately and quietly but skip over words such as catalyst and lyre. Ignore punctuation characters Ignore punctuation within characters. For example, if you enter US in the Find what text box, Word will stop at U. S. Ignore white-space characters Ignore spaces between letters. For example, if you enter F B I in the Find what text box, Word will stop at FBI. © Paradigm Publishing, Inc. 32 Skills
Use the Help Feature Help button To use Help: 1. Click the Microsoft Word Help button. 2. Click the desired option in the Word Help window. At the Word Help window, you can also type a word or phrase and then press Enter. © Paradigm Publishing, Inc. Word Help window 33 Skills
Print a Document To print a document: 1. Click the FILE tab. 2. Click the Print option. 3. Click the Print button © Paradigm Publishing, Inc. 34 Skills
Create a Document Using a Template To create a document using a template: 1. Click the FILE tab. 2. Click the New option. 3. Click the desired template or click in the search box, type the desired template name, and then press Enter. 4. Click the Create button. © Paradigm Publishing, Inc. New option 35 Skills
Create a Folder New folder button To create a folder: 1. Click the FILE tab. 2. Click the Open option. 3. Click the desired folder below the Recent Folders heading. 4. Click the New folder button in the Open dialog box. 5. Type a folder name. 6. Press Enter. © Paradigm Publishing, Inc. 36 Skills
Rename a Folder To rename a folder: 1. Click the folder name in the Open dialog box. 2. Click the Organize button. 3. Click Rename at the dropdown list. 4. Type the new folder name. 5. Press Enter. Rename option © Paradigm Publishing, Inc. 37 Skills
Save a Document in a Different Format To save a document in a different format: 1. Open the document. 2. Click the FILE tab. 3. Click the Save As option. 4. Click desired folder below Recent Folders heading. 5. Type a document name. 6. Change the Save as type option to the desired format. 7. Click the Save button. © Paradigm Publishing, Inc. Save as type option box 38 Skills
CHECKPOINT 3 1) Click this button to expand the Find and Replace dialog box. a. Expand b. Options c. More d. Format 3) Answer Next Question 2) You can press this function key to display the Word Help window. a. F 1 b. F 2 c. F 3 d. F 4 © Paradigm Publishing, Inc. The Print option is located on this tab. a. FILE b. HOME c. REVIEW d. VIEW Next Question 4) This is the name of the default template. a. Default b. Automatic c. Standard d. Normal Answer Next Question Next Slide 39 Skills
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