Paradigm Publishing Inc 1 Skills Integrating Programs Word

© Paradigm Publishing, Inc. 1 Skills

Integrating Programs Word and Excel 1. 1 Copy and Paste Word Data into an Excel Worksheet 1. 2 Link an Excel Worksheet with a Word Document 1. 3 Update Linked Data 1. 3 View a Link 1. 4 Link an Excel Chart with a Word Document 1. 5 Embed an Excel Worksheet into a Word Document 1. 5 Edit an Embedded Object 1. 5 Troubleshoot Linking and Embedding Problems CHECKPOINT © Paradigm Publishing, Inc. 2 Skills

Copy and Paste Word Data into an Excel Worksheet Microsoft Office is a suite that allows integration, which is the combining of data from two or more programs into one document. Ø Integration can occur by copying and pasting data between programs. Ø The program containing the data to be copied is called the source program, and the program where the data is pasted is called the destination program. Ø © Paradigm Publishing, Inc. 3 Skills

Copy and Paste Word Data into an Excel Worksheet…continued To copy data from Word to Excel: 1. Open Word and Excel and the desired documents. 2. Select the desired data in Word. 3. Click the Copy button. 4. Click the Excel button on the Taskbar. 5. Position the insertion point at the desired location. 6. Click the Paste button. © Paradigm Publishing, Inc. Copy button Paste button 4 Skills

Link an Excel Worksheet with a Word Document If you continuously update data that is copied to other programs, consider copying and linking the data. Ø When data is linked, the data exists in the source program but not as separate data in the destination program. Ø The destination program contains only a code that identifies the name and location of the source program, document, and the location in the document. Ø Since the data is located only in the source program, changes made to the data in the source program are reflected in the destination program. Ø © Paradigm Publishing, Inc. 5 Skills

Link an Excel Worksheet with a Word Document…continued To link an Excel worksheet with a Word document: 1. Open Word and Excel and the desired documents. 2. Make Excel the active program and select the desired cells to link. 3. Click the Copy button. 4. Click the Word button on the Taskbar. steps continued on next slide… selected data © Paradigm Publishing, Inc. 6 Skills

Link an Excel Worksheet with a Word Document…continued Click the Paste button arrow and then click Paste Special at the drop-down list. 6. Click Microsoft Excel Worksheet Object in the As list box. 7. Click the Paste link option. 8. Click OK to close the dialog box. 5. Paste Special Paste link option © Paradigm Publishing, Inc. 7 Skills

Update Linked Data To update linked data: 1. Open the document in the source program. 2. Make the desired edits. 3. Save and close the document. 4. Open the document in the destination program. 5. Save and close the document. © Paradigm Publishing, Inc. edit 8 Skills

View a Link To display a linked object as an icon: Convert option 1. Select the object. 2. Right-click in the object. 3. Point to Linked Worksheet Object and Convert dialog box then click the Convert option. 4. At the Convert dialog box, click Display as icon check box. 5. Click OK. © Paradigm Publishing, Inc. 9 Skills

Link an Excel Chart with a Word Document To link an Excel chart with a Word document: 1. Open Word and Excel and the desired documents. 2. Make Excel the active program and select the desired chart to link. 3. Click the Copy button. 4. Click the Word button on the Taskbar. selected chart steps continued on next slide… © Paradigm Publishing, Inc. 10 Skills

Link an Excel Chart with a Word Document…continued Click the Paste button arrow and then click Paste Special at the drop-down list. 6. Click Microsoft Excel Chart Object in the As List box. 7. Click the Paste link option. 8. Click OK to close the dialog box. 5. © Paradigm Publishing, Inc. Paste Special Paste link option 11 Skills

Link an Excel Chart with a Word Document…continued To customize a link: 1. Right-click the linked object. 2. Point to Linked Worksheet Object. 3. Click Links. 4. Make the desired changes at the Links dialog box. © Paradigm Publishing, Inc. Links dialog box 12 Skills

Embed an Excel Worksheet into a Word Document You can copy an object between documents in a program, link an object, or embed an object. Ø A linked object resides in the source program but not as a separate object in the destination program. Ø An embedded object resides in the document in the source program as well as the destination program. Ø If a change is made to an embedded object at the source program, the change is not made to the object in the destination program. Ø © Paradigm Publishing, Inc. 13 Skills

Embed an Excel Worksheet into a Word Document…continued To embed an Excel worksheet into a Word document: 1. Open Word and Excel and the desired documents. 2. Make Excel the active program and select the desired chart to link. 3. Click the Copy button. 4. Click the Word button on the Taskbar. Copy button steps continued on next slide… © Paradigm Publishing, Inc. 14 Skills

Embed an Excel Worksheet into a Word Document…continued Click the Paste button arrow and click Paste Special. 6. Click the Microsoft Excel Worksheet Object in the As list box. 7. Click OK. 5. Paste Special dialog box © Paradigm Publishing, Inc. 15 Skills

Edit an Embedded Object To edit an embedded object: 1. In the source program, double-click the embedded object. 2. Make the desired edits. 3. Click outside the object. embedded object © Paradigm Publishing, Inc. 16 Skills

Troubleshoot Linking and Embedding Problems Ø If you double-click a linked or embedded object and a message appears telling you that the source file or source program cannot be opened, consider the following troubleshooting options: § Make sure the source program is installed on your computer. If the source program is not installed, convert the object to the file format of a program that is installed. § Try closing other programs to free memory and make sure you have enough memory to run the source program. § Make sure the source program does not have any dialog boxes open. § If it is a linked object, check to make sure someone else is not working in the source file. © Paradigm Publishing, Inc. 17 Skills

CHECKPOINT 1) This is the term for combining data from two or more programs into one document. a. merge b. collate c. integration Answer d. combination 3) This object resides in the source program but not as a separate object in the destination program. a. embedded b. linked c. moved Answer d. duplicated 2) The Copy button is located on this tab. a. FILE b. HOME c. INSERT d. PAGE LAYOUT 4) This object resides in the document in the source program as well as the destination program. a. embedded b. linked c. moved d. duplicated Answer Next Question Answer © Paradigm Publishing, Inc. Next Question 18 Skills. Slide Next