HOS AS MANAGER AND LEADER School in changing

HOS AS MANAGER AND LEADER

School in changing environment • With the spurt in changes introduced due to implementation of RTE Act 2009, vast expansion of educational and vocational opportunities , expansion of information and technology, . managing schools is a more challenging task than ever. It involves multipronged approach by the Head of the School as there are varieties of people and there is need to provide opportunities to all.

WHAT IS MANAGEMENT • Management is the art of getting things done through and with the people in formally organized groups. • It is the art of creating an environment in which the people can perform as individuals and yet cooperate towards attainment of goals. • It involves the utilization of the given resources through the process of planning, organizing, directing and controlling to attain the stated objectives.

MANAGEMENT PROCESS PLANNING CONTROLLING ORGANISING DIRECTING

MANAGEMENT PROCESS PLANNING Ø Setting the objectives Ø Course of action/method to achieve these objectives What to do? When to do? Where to do? How to do?

MANAGEMENT PROCESS ORGANIZING Dividing the work into several categories Allocating the duties Creating authority and responsibilities network

MANAGEMENT PROCESS DIRECTING “Issuing instructions and ensuring that operations are carried on as originally planned” Supervision Motivation Leadership Communication

MANAGEMENT PROCESS CONTROLLING Whether performances of the person matches the objective set in the plans, Comparing the actual performances with the goal set beforehand. Steps in Controlling: Setting the target Measuring the performance Comparison of performance with targets Finding out variances/def iciency if any Locating reasons for deficiency if any Taking remedial action

QUALITY SCHOOL VISION A quality school has an atmosphere and infrastructure conducive to learning, where everyone is happy, radiant and beaming. It is a child centred school that facilitates learning and thinking, catering to all round development of the child. It produces ideals citizens with moral and cultural values.

PLANNING In order to achieve these set objectives the HOS needs to plan the activities • Annual school Calendar – broad framework or outline schedule of activities to be taken up during the year. • HOS should frame his/her own calendar of school activities

HOS should frame his/her own schedule for Utilization of various schemes PTA/VKS/SMC meetings Classroom teaching Checking teachers’ diary/monitors’ diary Checking of records e. g. cash books/service book/VKS funds Supervision of classroom teaching Identification of weak students Educational tours Monitoring of MDM

ORGANISATION PUT FIRST THINGS FIRST PRIORITIZE ORGANIZE PERFORM

DIRECTION SUPERVISION MOTIVATION LEADERSHIP COMMUNICATION

SUPERVISION Punctuality Morning assembly Online attendance Classroom teaching Science lab, Library etc. Improvement of School Library Remedial Classes Impact/implementation of training in the classroom Sports activities

SUPERVISION (contd. . ) Cultural Activities, Zonal competition, Population Education/Science Fairs Educational Tours Utilization of Funds (Plan/Non Plan) Scholarships Utilization of VKS funds Routine Office work – cash book, Service book, ACP, Pension cases, Leave records etc.

MOTIVATION • Motivation is the process by which employees are inspired to work for the achievement of organisational objectives. • Motivation increases the efficiency and helps to achieve goals.

LEADERSHIP “Leadership is the art of influencing and directing people in such a way that will win their obedience, confidence, respect and loyal cooperation in achieving common objectives. ” “The first job of a leader is to define a vision for the organization. . Leadership is the capacity to translate vision into reality. ”

LEADERSHIP STYLES High SUPPORTIVE BEHAVIOUR Low High supportive and High Directive Behaviour High supportive and Low Directive Behaviour Participating Delegation Consulting Telling Low supportive and Low Directive Behaviour DIRECTIVE BEHAVIOUR Low supportive and High Directive Behaviour High

COMMUNICATION Communication is exchange of facts, ideas, opinions by two or more persons PURPOSE OF COMMUNICATION Ø To send information Ø To create understanding

COMMUNICATION Arranging Staff meetings PTA meeting VKS meetings SMC meetings Attending EO/DDE meetings Communicating Though MIS Time bound replies to queries and supply of information to Higher Authorities. Public Dealing with due politeness

Role of the Principal reach the school on time attend the morning assembly regularly and discipline, uniform, and late comers supervise Plan the schedule of morning assembly Ensure conducting the following: a) Value education b) Yoga and Laughter therapy c) Celebration of important events and days d) Imparting Life skills through activities such as role plays, story telling e) address the students and staff at least twice a week in the assembly f) Interaction with students by HOS, teachers, guests, PTA/VKS members Follow HOUSE SYSTEM to ensure punctuality and discipline

Role of the Principal (contd. . ) mark the staff and students’ attendance on line within half an hour of commencing of school. assign teachers for arrangement period for teachers on leave ensure that the school has sufficient number of bulletin boards with useful information and inspiring ideas about great personalities or environment – related issue

Role of the Principal (contd. . ) ütake 12 teaching periods per week ü ensure that unit tests and weekly tests conducted as per schedule are üFurther ensure tests are checked on time and feedback is given to students for improvement of their performance üarrange for remedial classes for weak students ü hold open day (parent- teachers meeting), twice a session üensure that faculty meetings are held every month and positive interaction among the staff takes place

Role of the Principal (contd. . ) üensure that teachers actually use the TLM money effectively to develop the teaching-learning materials ü Implementation of CCE in true spirit– planning activities for FA 1, FA 2, FA 3 and FA 4 with the teachers ü Maintaining proper records for inspection by CBSE Ensure timely distribution of textbooks, support material supplied by the Department and CBSE üEnsure proper practice from Mental Maths books

Role of the Principal (contd. . ) üConduct Co curricular activities as per the school calendar, hold various competitions: observe special days of national and international importance and ensure maximum participation of students üOrganize sports and games activities, ensuring availability of sports material in school to encourage participation by each & every student in at least two sports events ü Ensure excellent preparation of students participating in inter school events

The Right to information Act, 2005 Role of principal All the HOS of the govt. schools have been designated Assistant Public Information Officer(APIO) for receiving the RTIs pertaining to their school. All RTIs thus received must be addressed and replied to within stipulated time.

Check list for HOS April 2014 • Annual result analysis of class IX on the basis of SA Result of last session (as per Proforma A) • Annual result analysis of last session of class XI subject wise/teacher wise (as per Proforma B) • Identification of weak areas/challenging subject on the basis of class XI result (as per Proforma C) • Planning of weekly test papers and activities with faculty incharges. • Identification of weak students of class XII on the basis of last year Annual Result (Proforma D) • Identification of co scholastic areas/activivies along with incharges.

• Distribution of text book upto class VIII. • Distribution of student diary/teacher daily/CCE Booklet. • Information to students/teachers about availability of weekly syllabus and weekly test in student dairy as well as on MIS DELE. • Coverage of activities/Practicals in different subjects of FA. • Inspection of each PGT at least once a month. (Proforma E) • Registers about 3 language formula / inspection/movement (teacher’s HOS)

• Curriculum discussion with subject teachers & Students. • A meeting with students of class XII. • A meeting with parents of students of XII.

May 2014 • Completion of weekly tests correction within on week. • Submission of award list to the examination incharge. • Completion of FA-1 records for scholastic and coscholastic activities for all subjects upto class X by 9 th May 2014 • Holidays assignments e. g project work/charts/ models/power point presentation etc. • Completion of plan Admission online.

JUNE 2014 Initiate the process for the disbursal of plan scheme funds i. e. • Uniform Subsidy. • Lal Bahadur Shastri scholarship. • Improvement of School Library. • Sports. • Career mela. • Yuva Club activities.

July 2014 • Distribution of plan scheme funds among students. • Updating of student detail of all the students up to class XII on MIS. • A Motivational meeting with students of XII class.

August 2014 • A report by faculty incharges regarding of weekly test papers subject wise and submission of award list to examination incharges. • Discussion on common errors committee by students. • A report by examination incharge regarding completion of record of FA 1 & FA 2 Scholastic & Co. Scholastic areas by the teachers teaching upto class X. • Completion of syllabus of SA 1 in a all the classes as per time line in weekly test schedule. • Zero period timetable for weak students of class XII.

October 2014 • Result analysis of SA-1 for class X (Proforma. F) • Result analysis of SA-1 for class IX (Proforma G) • Result analysis of 1 st Term Examination for class XI (Proforma-H) • Result analysis of 1 st Term Examination for class XII (Proforma-I) • Parent Teacher Meeting to discuss the result of SA-1

• Identification of weak students on the basis of the result of 1 st Term and measures adopted to improve them (Proforma-J) • Block teaching for class XI & XII. • Planning for Annual Function/Sports day etc. i) Guidelines for annual day at school level. ii) Guideline for school magazine at school level. • Counselling of students with short attendance.

November 2014 • Completion of syllabus of all subjects including practicals of class XII. • Completion of record of all activities of FA 3 (scholastic &co-scholastic areas) for all classes upto Xth.

December 2014 • Check status of students with low attendance and take appropriate action • Monitoring of remedial classes. • Revision of difficult topics of all subjects in class XII.

January 2015 • Result analysis of mock test held in December 2014 of class XII (Proforma-I) • Result Analysis for pre board exams for class XII held in January 2015 (Proforma-I) • Completion of record of FA 4 by all the rechers of co-scholastic activities upto class. X. • Talk to students of class to build up self confidence in them.

10 th February 2015 • Completion of syllabus in all the classes. • Practicals of board classes (class XII) to be completed/planned. • Completion of record of FA 4 by all the subject teachers of scholastic areas upto class X. • Revision of Syllabus in all the classes upto the class XII. • Special emphasis on weak students of all the classes by utilizing Zero period, SUPW periods, P. T Library period etc. • Remedial teaching of student of class XII upto issuing of Examination hall admission ticket. • Last and final motivational interaction with class XII students

Indicators of Effective Administration in the school Discipline Maintenance of Building Cleanliness Effective Morning Assembly Inspirational talk/experience sharing by teachers, Guests Speakers in morning assembly. • Result of Board Classes. • • •

• Maximum utilization of Library books/magzines by students • Improving trends of awardees students in different fields. • Participation in school/ Zone/District/ Region/ State Level Competition by students. • Effective utilization of laboratory equipment/ material by students. • School award and teacher awards. • Sports/ Cultural Achievements. • Use of Projectors in Schools.

Optimum use of CAL. Effective and Vigilant duty by Security Guard. Community Services. Effective House system. Community participation: Participation of PTA, SMC, VKS. • Teacher Awareness. • • •

RECORDS TO BE MAINTAINED BY THE HOS Admission record Students attendance record Teacher’s attendance record Leave records Budget allocation, sanction issued and expenditure incurred Records of disbursements made to students on account of scholarships, uniform, books and all other incentives given under any scheme Copies of circulars/notifications/orders received from Directorate of education and other departments/CBSE from time to time Linguistic Minorities register Expenditure on Educational Tours, Mid day Meals, VKS/ SMC, Sanitation and CEP Heads

RECORDS TO BE MAINTAINED BY THE HOS(cont. ) Various registers like ØInspection register ØVisitor register ØMovement register ØComplaint register ØWeak Students’ Register ØCCE Records All The above mentioned documents/registers can be useful and facilitate HOS for addressing queries under RTI.

Recent interventions HOS must be well acquainted and updated regarding the following: ASL activities, monitoring and records Open Text Book Assessment (OTBA) Other changes/modifications in syllabus / assessment by CBSE Life Skills activities under CCE Gender sensitisation and awareness Substance Abuse Value Education

Major Challenges for Ho. S • • • Disaster Management Inculcating Values among students Positive Work Culture Health related issues Gender related issues Supervision of Ho. S Code of Conduct for Students Self Defence First Aid General Cleanliness

Common Concerns and Suggested Solutions

To improve punctuality Reach the school 15 minutes before the school starts. On seeing the Principal present, most of the staff will start coming punctually. The remaining will improve once various mechanisms set in the school system are implemented.

TO IMPROVE RESULTS Regular supervision of the classroom teaching Result analysis of SA 1 and SA 2 Result analysis of regular as well as guest teachers Identification of weak students Arrangement of zero periods/remedial classes for them Action plan by the teachers and regular follow up Practice from support material provided by the department and CBSE

To Curtail Truancy Strict supervision. Attendance in first and eighth period. Action against defaulters. Co-operation from parents. Improving the ambience of the school and providing good academic environment. Organizing educational trips to sustain the interest of the students. Allocating important duties to the students.

Essential Do’s for all Heads of Schools Personal attention to all aspects of the school Encourage co-operative learning. Stress on Team building Focus on Time Management Ensure optimum utilization of human , financial and material resources Parents should be involved in improving the performance of their wards and counseled to provide a supporting environment at home

A new type of education is needed- an education which will not merely develop brain power, but an education which will give a triple training of the head, hand heart.

Thank You