CASTA Fall 2017 Conference CDOT Grant Partner Session

CASTA Fall 2017 Conference CDOT Grant Partner Session

2 Welcome • Introductions • Agenda Overview • Thank you

3 Agenda • • • Grants & Grant Partner Topics Bus Operations and “Outrider” Topics Planning Related Topics SB 267 Discussion Adjourn

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5 Grants & Grantees Topics

6 New DTR Grant Coordinator Regions

7 Grants By the Numbers FY 17 FASTER Grants - Average 282. 6 Days 7% 4% 4% Award to SOW 1 - 185 Days SOW 1 to SOW Final Shopping Cart to Agreement Offered 22% 66% Agreement Offer to Returned to CDOT to Executed SOW 1 – Executed Grant Agreement: Shortest: 32 Days Longest: 141 Days

8 Grants By the Numbers FY 18 FASTER Grants - Average 181. 1 Days 6% 8% Award to SOW 1 - 100 Days 5% SOW 1 to SOW Final Shopping Cart to Agreement Offered 55% 24% Agreement Offer to Returned to CDOT to Executed SOW 1 – Executed Grant Agreement: Shortest: 35 Days Longest: xxx Days

9 Grants By the Numbers FY 16 5310 Grants - Average 246. 1 Days 7% 4% Award to SOW 1 - 122 Days 6% SOW 1 to SOW Final 50% 33% Shopping Cart to Agreement Offered Agreement Offer to Returned to CDOT to Executed SOW 1 – Executed Grant Agreement: Shortest: 32 Days Longest: 252 Days

10 Grants By the Numbers FY 17 5310 Grants - Average 130. 2 Days 8% Award to SOW 1 - 59 Days 14% SOW 1 to SOW Final 46% 10% Shopping Cart to Agreement Offered Agreement Offer to Returned to CDOT to Executed 19% SOW 1 – Executed Grant Agreement: Shortest: 27 Days Longest: xxx Days

11 Grants By the Numbers FY 16 5311 Grants – Average 209. 8 Days 7% 4% Award to SOW 1 - 119 Days 7% SOW 1 to SOW Final Shopping Cart to Agreement Offered 25% 57% Agreement Offer to Returned to CDOT to Executed SOW 1 – Executed Grant Agreement: Shortest: 54 Days Longest: 222 Days

12 Grants By the Numbers FY 17 5311 Grants – Average 128 Days 8% Award to SOW 1 - 65. 3 Days 11% SOW 1 to SOW Final 7% Shopping Cart to Agreement Offered 51% Agreement Offer to Returned to CDOT 20% Returned to CDOT to Executed SOW 1 – Executed Grant Agreement: Shortest: 27 Days Longest: 111 Days

13 Grants By the Numbers FY 16 5339 Grants – Average 231. 3 Days 4% 15% Award to SOW 1 - 109 Days SOW 1 to SOW Final 8% 47% Shopping Cart to Agreement Offered Agreement Offer to Returned to CDOT to Executed 24% SOW 1– Executed Grant Agreement: Shortest: 54 Days Longest: 224 Days

14 Grants By the Numbers FY 17 5339 Grants – Average 113. 9 Days 10% Award to SOW 1 - 53. 3 Days SOW 1 to SOW Final 22% 47% Shopping Cart to Agreement Offered Agreement Offer to Returned to CDOT to Executed 7% 14% SOW 1– Executed Grant Agreement: Shortest: 35 Days Longest: 85 Days

15 Grants By the Numbers CY 2017 5311 A&O Grants – Average 122. 5 Days 8% Award to SOW 1 - 77 Days CY 17 - 39 Days CY 18 SOW 1 to SOW Final 15% Shopping Cart to Agreement Offered 6% 4% 64% Agreement Offer to Returned to CDOT to Executed Award – Executed Grant Agreement: Shortest: 33 Days Longest: 84 Days

16 Grants By the Numbers CY 2017 5310 O/MM Grants – Average 127. 6 Days 8% Award to SOW 1 - 83 Days CY 17 - 40 Days CY 18 SOW 1 to SOW Final 13% 5% Shopping Cart to Agreement Offered Agreement Offer to Returned to CDOT 6% 65% Returned to CDOT to Executed Award – Executed Grant Agreement: Shortest: 27 Days Longest: 57 Days

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20 Reimbursements • Submit eligible and allowable costs – 2 CFR 200. 420 -475 – FTA C 5010. 1 E Chapter VI – Grants Management – FTA C 9040. 1 G – 5311 • “At a minimum, states must consider the following items as operating expenses: fuel, oil, drivers’ salaries and fringe benefits, dispatcher salaries and fringe benefits, and licenses. ”

21 2017 Grantee Oversight • 18 Different Grantees to Review – 8 Reviews Completed – 10 Reviews to Go • Using the GIR (Grantee Information Request) – Desk Review – Site View – Follow Up – Training, Templates, Guidance • Opportunity to improve Best Management Practices

22 2018 State Management Review • FY 2018 SMR – GIR to arrive in Oct/Nov – Since March – Answering GIR questions • 17 Sections, Answered over 400 Questions – FTA moving to – “Source Documents” • Gathering “known” source documents – FTA will requests to conduct reviews on two grantees

23 State Management Plan • Changes – Oversight – 5311 Approach – Mobility Management • Updates – Public Involvement and Review • Ideal Schedule of Update – Ready for final public input and review by Town Halls

24 DTR Annual Budget Transit Expenditure Area, Regardless of Funding Source Budget (Millions ) Local Capital: Vehicles, Equipment, Buildings, Facilities $17. 0 Local Operating, Coordinating Councils, Mobility Management $7. 5 Intercity 5311(f), Bustang, & FASTER Regional Operating $5. 5 Administration, Compliance, RTAP, 5304 Planning, Tech Assistance $2. 5 Total $32. 5

25 Delivery of Project or Service Transit Program Delivery State $5. 5 M 17% $2. 5 M 8% Shared $24. 5 M 75% Local Shared. State Influence on Decisions

26 Delivery of Project or Service Transit Program Delivery State CDOT Park & Ride Shared FASTER Operating State Bustang Transit Plan 5311(f) & Mitigation Outrider & CSS 5310 5311 FASTER Local Shared 5304 Park & Planning Ride Shared State Influence on Decisions

27 Bustang & Bustang Outrider Update

28 Planned Bustang 2018 Service Enhancements • Add Glenwood to Denver “Seasonal” Service – 1 roundtrip/day; Dec 15 - Easter • Add Grand Junction to Denver – 1 roundtrip/day – Convert current Greyhound route to Bustang • Add Denver to Raton NM – Adds 1 roundtrip Denver to Colorado Springs – Extends Bustang to Trinidad & Pueblo

29 2018 Intercity, Bustang, and Outrider System Map

30 Bustang Outrider • • Unified branding Locally delivered Partnerships Customer service

31 Planning Related Topics

32 State Safety Oversight (SSO) • Under MAP-21, states assume greater responsibility for overseeing the safety of their rail systems • FTA is responsible to review and approve each state’s SSO program • By April 15, 2019, each state must have a certified SSO program – No SSO certification means no FTA funding for the state • Colorado Public Utilities Commission has responsibility for safety and security of rail systems in the state

33 State Safety Oversight (SSO)

34 State Safety Oversight • PUC has currently submitted all documentation for review except revised Program Standard • Program Standard to be submitted to FTA by January 2018 • Goal is to submit certification application by April 2018

35 Transit Development Program

36 Transit Development Program • A tool to support comprehensive, statewide planning and project funding considerations for transit and rail projects • Contains an inventory of transit & rail projects identified through local, regional and statewide planning processes – Facilities, equipment, service expansions

37 Transit Development Program Purpose: • To bridge the gap between long-range plans and short-term funding programs limited by fiscal constraint • To facilitate robust public collaboration on Transit investment decisions • To proactively prepare for unexpected funding opportunities • To support statewide Transit policy discussions

38 Transit Development Program CDOT’s Goals: • To quantify the Transit investment needs in Colorado • To integrate long-range Transit planning and funding priority decisions with the formal Statewide Transportation Planning process

39 Transit Development Program NEXT STEPS: – DTR Outreach to TPRs, MPOs and Transit stakeholders to update project information, add projects not identified in plan documents – Identify project “partnerships”: highway-transit, local-regional-statewide, multimodal, etc. – Identification of statewide, regional and local priorities (as part of 2018 Transit Plan update)

40 Transit Asset Management (TAM)

41 Transit Asset Management (TAM) Definition: • A strategic approach to managing transit assets, focusing on an agency's business processes for resource allocation and utilization with the objective of better decision-making based upon quality information and well-defined objectives.

42 Transit Asset Management (TAM) FTA Definition: • A business model that prioritizes funding based on the condition of transit assets, in order to achieve or maintain transit networks in a state of good repair (SGR). • July 2016, FTA issued a final rule requiring transit agencies to maintain—and document—minimum TAM standards.

43 FTA Final Rule • Establishes a National Transit Asset Management (TAM) System – State of Good Repair (SGR) standards – Four SGR Performance measures • Requires all recipients and sub-recipients of Federal funds to develop and implement TAM Plans by October, 2018* • DOTs must develop Group TAM Plans for Tier II Transit Providers

44 FTA Final Rule • Tier I: – Operate rail fixed guideway – Operate 101 or more fixed-route revenue vehicles (peak) – Operate 101 or more revenue vehicles on any one non-fixed-route mode (peak) • Tier II: – Only receives funds as a State sub-recipient – American Indian Tribes – A subrecipient under the 5311 Rural Area Formula Program – May opt to develop their own TAM Plan

45 Group II TAM Plans Must include: • An asset inventory – Rolling Stock, Equipment, Facilities, Infrastructure • Condition assessment of assets • Set performance targets based on SGR measures • Prioritized list of investments to improve the SGR of capital assets • NTD reporting of targets, current condition data, and narrative of the affect of prior year’s investments on those performance measures

46 TAM Phase In Schedule Due October, 2018: • Complete a compliant TAM Plan* – Report FY 18 Asset Inventory Module (AIM) data to NTD – Condition data on all vehicles – Condition data on ¼ of Facilities – Submit targets for FY 19 to NTD

47 TAM Phase In Schedule Due October, 2019: – Report FY 19 AIM data to NTD – Submit targets for FY 20 to NTD – Condition data on vehicles – Condition data on ½ of Facilities – First narrative report on meeting targets

48 Next Steps • Asset Inventory cleanup (Oct-Dec 2017) – Information needed for NTD reporting, TAM Plans, and award oversight – Identification data, characteristics, condition, funding information • Set Internal Targets for FY 18 (Jan 2018) • Draft written TAM Plan (Feb-Aug 2018) • Final TAM Plan (Sept 2018)

49 5311 Distribution Process

50 What is the Effort? • Two-year effort to create new policy on how CDOT distributes 5311 operating funds • Needed because: – Slow or no growth in federal funding – New agencies are requesting funding – Limited transparency in old methodology

51 What Has Resulted? • 5311 Subcommittee formed in October 2016 • New methodology for distributing funds approved in April 2017 – One-year approval by CDOT Transportation Commission • Methodology was used to determine grant levels for 2018

52 What is the Methodology? 1. Categorize grantees into peer groups – Based on expenses, miles, hours, trips 2. Assign a budget factor to each category: – – – Very Small: 50% Small: 45% Medium: 21% Large: 14% Extra Large: 4%

53 What is the Methodology? (cont) 3. Keep some grantees whole or allow a higher percentage of funding 4. Allow for gradual increases and decreases from previous year award – Decreases of 3%, 5%, 6%, and 7%

54 What’s Next? • Subcommittee will continue to meet – Explore concerns raised by CDOT Transportation Commission • Evaluating other scenarios • Plan to finalize methodology in time for 2019 awards

55 Grant Opportunities • Upcoming Notice of Funding Availabilities (NOFAs) for planning and capital projects • FTA 5339 opportunities • Volkswagen Settlement funds

56 Upcoming NOFAs • NOFA for planning projects – FTA 5304 funds • Examples of projects include: – – Transit operating plans Other planning effort Research Demonstration projects • Past projects include feasibility studies, transit plan updates, improved marketing opps, coordination studies, etc • FASTER planning money available for preconstruction work (NEPA, design), but awarded during capital call

57 Upcoming NOFAs – cont • NOFA for capital projects – FTA 5310, 5311, 5339, FASTER • Anticipated Oct. 9 - Nov. 21, (6 wks) • Examples of projects include: – Vehicles – Equipment (mtce. , ITS, etc. ) – Facilities (transit stops, park and rides, maintenance buildings, etc. ) – Pre-construction (NEPA, design)

58 Section 5339 • Nationwide, competitive programs – Low or No Emission Vehicle ($55 million) AWARDED $1. 45 Million!! – Bus and Bus Facilities ($227 million) • CDOT submits a consolidated application on behalf of rural agencies • CDOT and CASTA paid for consultant to help review & refine applications – Excellent opportunity to improve grant writing

59 Section 5339 • Will you apply next year? – Introduce/expand electric vehicles? – Backlog of old vehicles? – Facility needs?

60 Volkswagen Settlement • VW has agreed to settle allegations it cheated on federal emission tests • Colorado expects to receive $68. 7 million • Colorado Dept of Public Health and Environment (CDPHE) designated as the state’s lead agency • CDPHE partnered with CEO, RAQC, and CDOT to develop a spending plan known as the Beneficiary Mitigation Plan (BMP) • Funds must be drawn within 10 years, spent within 15

61 Volkswagen Settlement • Draft BMP has five funding categories: 1. $10. 3 M (15%) for electric vehicle charging infrastructure 2. $18 M (26%) for alt-fuel vehicles 3. $18 M (26%) for alt-fuel transit buses & related charging facilities (EV) 4. $5 M (7%) for non-road diesel engines or equipment 5. $12. 2 M (18%) million reserve fund

62 Volkswagen Settlement • Comments will be accepted until October 13 th – Submit to: cdphe. commentsapcd@state. co. us https: //www. colorado. gov/cdphe/vw • Funding will be awarded in conjunction with CDOT’s annual capital NOFA (likely 2018) GREAT OPPORTUNITY TO INTRODUCE ALT -FUEL VEHICLES TO YOUR FLEET

63 Questions & Answers

64 SB 267 & Possible Reprogramming of Annual Transit Funds

65 Reprogramming Transit Funds • 5311 process brought focus to divergent transit needs – Mountain versus Resort versus More Rural Communities – Demand Response versus Fixed Route Transit Systems – Local abilities to fund transit needs • What is Fair and Equitable? – Human Service trips have top priority - Agreed – Service Sector employee commute trips important – Congestion reduction important • More Operating Funds Needed – – Must be sustainable FTA funding increases not keeping pace with operating costs Nat’l Ave State Funding 23% / Colorado 1% Minimum Wage to exacerbate problem

66 Reprogramming Transit Funds • Rural Transit Funding Stream – Sustainable – FTA & FASTER Transit – Periodic – e. g. SB 228 & SB 267 • Current Uses – Operating – FTA funds – Capital – FTA and FASTER Transit

67 Existing Funds & Uses

68 Reprogramming Transit Funds • Possible Scenario – Utilize sustainable FASTER Transit for operating funds Ø Use FASTER Local funds to increase Local Operating Pool Ø $2. 0 M/year, 25% increase to local operating pool Ø Reduces local match, emphasis on most rural communities Ø Use FASTER Statewide funds to increase Interregional and Rural Reg Pools Ø $0. 5 M/year for Bustang, 16% increase for service expansion Ø $1. 5 M/year for Outrider, 88% increase for new routes or local assistance – Utilize periodic State funds to backfill capital needs Ø Use SB 228 funds for Local Capital Pool Ø $10. 0 M at $2. 0 M/year for 5 years Ø Use SB 267 funds for larger facilities Ø Park and Rides, transit centers, maintenance facilities, BRT facilities, etc Ø Commit future periodic State funds to Local Capital Pool

69 Figure 2: Possible Reprogramming of Funds and Uses

70 Questions & Answers

71 Adjourn Thank you & Safe Travels

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