The UKs European university ARMA Annual Conference 2017

The UK’s European university ARMA Annual Conference 2017 Post Award Special Interest Group Workshop 11. 30 – 12. 45, 7 th June 2017 Nigel Martin (University of Kent) Gary Elliott-Cirigottis & Michelle Bailey (OU) Elid Morris (Cardiff University)

Workshop agenda • Introduction • Brief presentations: • Current issues in Research Finance (Nigel) • Perspectives from Cardiff University (Elid) • Project management & delivery (Gary & Michelle) • Small group discussions: • Agree topics • Discussion • Feedback to group • Development of the SIG – group discussion • Close

The UK’s European university ARMA Annual Conference 2017 Post Award Special Interest Group Workshop – Current Finance Issues Nigel Martin Research Accounts Manager Post Award SIG Champion Contact: n. t. d. martin@kent. ac. uk Twitter: @Nigel. M_Uni. Kent Post questions to the SIG: ARMA-SIGPOSTAWARD@jiscmail. ac. uk

Current issues in Research Finance (1) – Wider Context • HE & Research Bill – Royal Assent 27 th April 2017 • Global Challenges Research Fund - £ 1. 5 bn • Industrial Strategy Challenge Fund - £ 1 bn over 4 years • Brexit – Article 50 triggered 29 th March 2017 • General Election 8 th June 2017 – tomorrow! • Apprenticeship Levy from 1 st April 2017

Current issues in Research Finance (2) – Research Councils • RCUK terms and conditions for grants 13/05/16 – no changes since then • Transition from Je-S to new portal (RIFS) – on hold • New approach to audit assurance visits

Current issues in Research Finance (3) – EC grants • H 2020 revised Model Grant Agreement: • Number of versions issued • Monthly timesheets • New monthly option for personnel costs • Depreciation of equipment • Interim audits • Internal invoicing • Persons working exclusively on the action

Elid Morris Head of Research Grants Office Research & Innovation Services Department – Cardiff University

Post-Awards Perspective – Cardiff University Structure • 3 Colleges • College of Arts, Humanities and Social Sciences • College of Biomedical and Life Sciences • College of Physical Sciences and Engineering • Integrated Professional Services inc. Research & Innovation Services Department

Post-Awards Perspective – Cardiff University Research Grants Office Structure – aligned to Colleges • Pre-Awards team • Post-Awards team • European Grants team • Systems team • Review of Pre & Post-Awards processes • Development of guidance notes and templates • Development of Intranet pages

Post-Awards Perspective – Cardiff University • Pilot training module on Managing Research Grants scoping e-learning module • Current Research Information System (CRIS) - Converis • Improved visibility of reporting tools • Quarterly review meetings with Academic Schools • Project Managers Group for EU Structural Funds Programmes • College Based Research Administrators Forums

The Open University Gary Elliott-Cirigottis, Head of Operations & Business Improvement Michelle Bailey, Senior Research and Impact Manager

Planning

Delivery Project Start-Up & Initiation 4 -monthly Healthchecks

Delivery

Capacity

Small group discussions • • Agree topics for discussion Breakout into smaller groups Discussion Feedback

Development of the SIG (1) • About the SIG • All aspects of Post Award • Other SIGs with over-lapping interests: • Audit & Compliance • EU & International • Research Contracts • Joining the SIG mailing lists: • https: //www. arma. ac. uk/member-zone/specialinterest-groups/join-the-mailing-lists

Development of the SIG (2) • Post and answer questions, comments, share experience to: ARMA-SIGPOSTAWARD@jiscmail. ac. uk • Updates to ARMA resource library • Regular mailing – newsletter? • Conference workshop • Other networking events – topics? Webinars? • Focus groups to tackle complex issues and possibly provide guidance • Use to discuss issues with funders

Group discussion about the SIG • What are your ideas? • How would you like to see the SIG develop? How should it “look” in the future? • What do you want it to do for you? • Are you interested in being more involved?

Thank you for listening and getting involved…… Any questions?