ANNUAL GENERAL MEETING 2019 SEASON NOV 21 2019

ANNUAL GENERAL MEETING 2019 SEASON NOV. 21, 2019

AGENDA • COMMODORES ADDRESS -WELCOME & PURPOSE OF THE MEETING – MICHAEL RUSHTON • • FINANCIAL STATEMENTS - MEMBER QUESTIONS • CONFIRMATION OF ACCOUNTING FIRM FOR NEXT FISCAL YEAR • TREASURER PETER BELANGER BYLAW AMENDMENTS – QUESTIONS & VOTE ON PROPOSED AMENDMENTS • • DIRECTOR AT LARGE – GAVIN ROUBLE CODE OF CONDUCT –DIRECTOR MARKETING JANET WOMACK • MEMBERSHIP – DIRECTOR ZENA THOMAS • CLUBHOUSE COMMITTEE UPDATE • • HIGHLIGHTS OF THE PROPOSAL RECEIVED OPEN QUESTION PERIOD

COMMODORE’S ADDRESS MICHAEL RUSHTON

GOALS OF THE BOARD • CLUB MANAGEMENT DELIVERING FINANCIAL STABILITY TO OPERATE AS A BOATING CLUB INDEFINITELY • SUCCESSION PLANNING FOR FUTURE BOARD’S VIA COMMITTEE MEMBERSHIP & VOLUNTEERISM • IMPROVE OUT OFFERING TO ATTRACT & RETAIN MEMBERS • ENCOURAGE VOLUNTEERISM TO KEEP COSTS LOW • ENABLE WATER BASED ENJOYMENT FOR MEMBERS • SPONSOR SOCIAL EVENTS

CHANGE IS INEVITABLE • SEPTEMBER COMMUNICATION MEETING – WHY? ? • CONTINUITY OF BOARD EXPERIENCE AND SUCCESSION • THANK YOU FOR YEARS OF SERVICE – JANET WOMACK • ACCLAMATION OF LAURIE WHITING TO MARKETING REPLACING JANET WOMACK • REVIEW VOLUNTEER CHANGES – WES COX – MARK THOMAS • CHANGE OF AGM DATE TO MAY IN EACH YEAR

Dredging is scheduled – April 15 th PROPERTY AND BOATING RELATED PRIORITIES MARK THOMAS PLUS MANY VOLUNTEERS NEEDED… to guarantee a minimum of 6 feet at the lowest point of the year and a wider channel Continue gradual board walk and floating dock repairs Channel Markers will be placed and maintained Neptune’s Light on the break wall for night safety will be running next season Weed Control – before they hit the surface in July Pump out maintenance (back up Pump) Water Movers Needed in dead corners – garbage removal Documentation of Standard Operations – Opening / Closing / Pumpout Maintenance & Operation etc.

SECRETARY TREASURER PETER BELANGER

2019 SEASON FINANCIAL HIGHLIGHTS – APPROVAL OF FINANCIALS – APPOINTMENT OF ACCOUNTANT 2020 Revenue is up by 10. 5% (primarily boating revenue growth) Cash on Hand & Term investment total today was $420, 553 at year and is about $378, 000. today Debt is down by $81, 716. year on (Loan and EMR repayments)

STEADY IMPROVEMENT – DELIVERED DUE TO VOLUNTEER EFFORTS SUPPORTING LOW FEES 2015 2016 2017 2018 2019 Revenue 253, 364 253, 414 262, 819 290, 308 Total Operating Expenses 206, 488 208, 617 201, 056 171, 080 229, 651 44, 965 44, 717 47, 911 964 83, 830 EMR & Bank Debt 637, 233 871, 914 805, 321 723, 605 Cash & Term Deposits 135, 862 160, 921 444, 738 416, 468 420, 533 (104, 909) (88, 075) (35, 716) 56, 022 116, 679 Dredging Net Assets üMotion to retain Deith & Co. as our accountants

DIRECTOR AT LARGE GAVIN ROUBLE

PURPOSE OF BYLAW REVIEW REMOVE ITEMS THAT NEVER BELONGED IN THE BYLAWS IN THE FIRST PLACE REFLECT BEST PRACTICES & GOOD GOVERNANCE AS PER COAST REFLECT CHANGES IN GOVERNMENT REGULATIONS

• BYLAWS DICTATE HOW BOARDS OF DIRECTORS MUST BEHAVE • BYLAWS DEFINE MEMBERS’ ROLES & RESPONSIBILITIES WHAT IS A BYLAW? • BYLAWS STATE WHO CAN BECOME A BOARD MEMBER, HOW THEY GET ELECTED, AND FOR HOW LONG • BYLAWS DEFINE THE CLUB’S MEETING PROCEDURES • BYLAWS DO NOT PERMIT FOR BOARD DISCRETION AND ARE STATIC

• BYLAWS ARE NOT OPERATING POLICIES • BYLAWS ARE NOT THE RULES DEFINING HOW THE CLUB OPERATES ON A DAY TO DAY BASIS WHAT IS NOT A BYLAW? • BYLAWS DO NOT DICTATE MEMBER ACTIONS OR BEHAVIOURS • BYLAWS DO NOT ALLOW FOR DISCRETIONARY DECISIONS TO BE MADE BY THE BOARD • BYLAWS DO NOT ADDRESS HOW THE BOARD FULFILLS ITS MANDATE ON BEHALF OF MEMBERSHIP

MEMBERS TO VOTE ON 4 TYPES OF UPDATES By-Laws can only be changed by members via a Special Resolution needing 2/3 majority of the rd votes cast in favour. At this AGM, members are asked to vote on the following 4 types of bylaw improvements: 1 2 3 4 Items Transitioning to Operating Policies Updates to Improve Effectiveness & Accountability of the Board Improvements to Clarify the Role and Protect the Rights of Members Changes Required Under New Gov’t Legislation (ONCA)

MARKETING JANET WOMACK

To help our club… WHY CODE OF CONDUCT? To keep members…. Consistent behavior

CODE OF CONDUCT SECTIONS • GENERAL CLUB RULES OF COURTESY • SMOKING • GATES • PAYMENT OF FEES • SAFETY • PETS • SPECIAL INTEREST GROUPS WITHIN THE CLUB • CLUB PROPERTY • DISCIPLINARY ACTIONS • QUIET HOURS • DRINKING

MEMBERSHIP ZENA THOMAS

MEMBERSHIP NUMBERS 1 NOVEMBER 2018 • EMR MEMBERS - 47 • PATRON MEMBERS • SOCIAL MEMBERS • TOTAL - 1 NOVEMBER 2019 • EMR MEMBERS 88 - 41 • PATRON MEMBERS - 100 • SOCIAL MEMBERS - 80 • 221 73 208 • BOAT FEET IN HARBOUR - 3169 TOTAL • BOAT FEET IN HARBOUR - 3499

ANNUAL SIGN-OFF NEEDED • THE CLUB’S INSURANCE COMPANY REQUIRES US TO HOLD COPIES OF EACH BOATING MEMBER’S VALID INSURANCE DOCUMENT; SHOWING: o • THE DETAILS OF THE INSURED VESSEL, INCLUDING TYPE, LENGTH, REGISTERED NUMBER AND THE NAME OF THE PERSON RESPONSIBLE FOR THE INSURANCE & THE PERIOD OF VALIDITY WE NEED TO ADD AGREEMENT TO REMOVE YOUR BOAT BY A CERTAIN DATE OR IT WILL BE REMOVED AT OWNERS EXPENSE • THE RIGHT TO TAKE ACTION TO LIEN ON THE BOAT TO RECOVER COSTS INCURRED DUE TO IRRESPONSIBLE MEMBER ACTION /OR LACK OF ACTION WE HAVE TO PURSUE OUT OF DATE INFORMATION SO PLEASE MAKE IT EASY FOR YOUR MEMBERSHIP TEAM AND KEEP YOURS UP TO DATE.

CLUBHOUSE COMMITTEE MICHAEL RUSHTON

Request for Proposal (RFP) Developed in Detail – Committee & Board Approved 82% VOTED TO EXPLORE THE AINTREE PROPOSAL; IT FAILED; MOVING FORWARD…. Invited almost 50 firms to participate – asked did they want RFP 5 builders said they would respond to RFP 2 Finalists De. Santis & Marz

MANY MEETINGS – OPINIONS & CONCERNS Parking & continuity of Club Operation What will we get vs. give Will increased amenities attract more members?

HOME BY DESANTIS – AFTER FIRST MEETING • INITIALLY POSITION – WE NEED MORE LAND THAN AINTREE – NOT SURE HOW MUCH – BUT WANTED 120 UNITS TO SELL • ABOUT 8 STORIES TALL, BUT THEY PROMISED US THE ON-GRADE PARKING IN BUILDING; SO ESSENTIALLY WE WERE ONLY GIVING UP THE AIR ABOVE GROUND • THE LAND IS TIGHT FOR ALL THEY WANT LEAVING LITTLE FOR CLUB – THEY PROMISED TO DO SCALE DRAWINGS • ASKED --- WHY NOT USE THE PARK YOU OWN FOR AMENITIES AND NOT JUST TREES? LAND IS VALUABLE AND THE CLUB DOES NOT OWN GREAT QUANTITY • COMMENT – YOU HAVE A VERY TIGHT PIECE OF LAND FOR A BUILDING AND A CLUB HOUSE AND PARKING, POOL MUST MOVE TO PARKETTE Original ask by Aintree members approved to trade

HOME BY DESANTIS – 2 ND MEETING • BOARD UNANIMOUSLY REJECTED THIS • INADEQUATE PARKING – NO ROOM FOR MEMBERSHIP GROWTH AND INSUFFICIENT FOR CURRENT MEMBERS • IT COVERS OUR ENTIRE LAND MASS • WE WILL LIKELY LOSE OUR IDENTITY • TWO YEAR PLUS OF CLUB INTERRUPTION COULD LOSE MEMBERS AND MAKE US NOT SUSTAINABLE AND PERHAPS LOSE OUR CLUB • BEAUTIFUL BUILDING TERRACED

MARZ HOMES – FIRST DRAFT Marz first draft 2019 • MODEST FOOT PRINT SIMILAR TO WHAT THE MEMBERS APPROVED FOR AINTREE – 6 -8 STORIES HIGH • CLUB RETAINS ALL SURFACE PARKING • UNDERGROUND PARKING FOR THE BUILDING TENANTS • STILL A 2 YR. ++ PLAN • MUCH TO WORK OUT STILL; TO GUARANTEE CLUB Aintree draft 2017 Original ask by Aintree NYC-SC members approved to trade

POSSIBLE USE OF 7000 SQ. FT. LAND ZONED OS 2 • POSSIBLE TO BUILD WITH SELF- FUNDING AND NO SALE OF LAND • ADDS A FEATURE FOR MEMBERS ON BAD BOATING DAYS, NEW SOCIAL SPACE • OPPORTUNITY TO ADD QUALITY SHOWERS AND BATHROOMS • A TRANSITION STEP UNTIL THE DAY WHEN WE CAN BUILD A CLUBHOUSE • GAS BARBEQUES • RESTRICTED ACCESS

NEXT STEPS – DURING A SEPARATE MEETING Decisions to Make Majority Rules: • Get more detailed views and plans from Marz • Explore developing the washrooms and pool development at the parkette to make best use of available square footage • Cost out the pricing on the above plus a rebuild of our existing clubhouse footprint • Have a formal vote of members on which options to pursue 1. Do nothing… 2. Partner with Marz for full clubhouse and parking 3. Invest in the washrooms and pool at park – adding amenities 4. Rebuild & Upgrade quality of our existing portable – make a permanent roof on patio (3 & 4 are may BOTH be possible with cash in bank PLUS fundraising)

STEPS ALONG THE PATH – TIME & EFFORT Define Needs Negotiate Legal Documents Designs City Approvals Timelines Begin • Consensus in the Committee with facts to back up our recommendations / Share with Membership / Solicit Feedback / Adjust if needed • Options of building styles / Features to Build / Maximize Return to NYC-SC • Legal Documents retaining ownership until project completion and severance • Architect and landscape architect, retaining walls, parking, fencing • Site Plan, Building Permits – Development • Goal to have no interruption in Boating Seasons • Establish critical path and lists of major and minor tasks / • Site Development / Construction Until Majority of Members Approve to Proceed – no commitment will be signed

APPOINTMENTS 2019 BOARD OF DIRECTORS Position Members Acclaimed or Appointed Commodore Michael Rushton Director Membership Zena Thomas Secretary-Treasurer Pete Belanger Director On-water Activities Nigel Reed Director Social Jeff Hansford Director Marketing Laurie Whiting Director At Large Darryl Fields Director At Large Gavin Rouble

QUESTIONS & ANSWERS

BASIC INSIDE GROUND FLOOR + 2000 SQ FT DECK

2000 SQ FT BUILDING PLUS POOL & WASHROOMS