AFS PREPARATION AFS PREPARATION 1 Receipt interests Directly

AFS PREPARATION

AFS PREPARATION 1. Receipt interests, Directly credited amounts 2. Payment- Bank Charges 3. Correct wrong heads in Receipt and Payment using Adjustment Journal 4. Reconcile all Accounts � Receipt for Directly Credited amounts (Cr. ) � Make payment for Directly Debited amounts (Dr. )

Year Beginning Journals 1. Accruals - (Accruals) I-1 � Debit Receivable head � Credit Corresponding head beginning with ‘ 1’ 2. Current to Arrear (Rectification) see B-15 � Debit Arrear Head � Credit Corresponding Current Head 3. Advance to Current (Rectification) see B-9 � Debit Advance Head � Credit Current Head

Previous Years Transaction

Previous Years Transaction

Previous Years Transaction

Previous Years Transaction

Previous Years Transaction � Select task, give Date and Amount then Save � Select same menu in Sec login and Approve � Select the same menu- the task appears in Green Colour � Double click � Window � for the task get open Secretary Approval for necessary tasks (Payorder, Payment , Cancellation)

Correction of Wrong Heads � � Check the ledger for the wrong head If seen in � Debit head - Credit the head in journal � Credit head – Debit the head in journel � � Journal- Adjustment journel Put ‘tick’ in Affecting Receipt and Payment Double click and select voucher Give proper narration

Sevana Pensions � Rectification Journal � Credit – 160100301, 160100302. . . etc. � Debit – 254200101, 254200102. . . etc.

EMS Loan � Rectification Journal � Decrease Liability � Credit – 440500101 (Prepaid Program Expense) � Debit – 330500102 (Secured Loan from banks)

MGNREGS – Online payments � Rectification Journal � Credit – 160100601 (National Rural Employment Guarantee Act Schemes (NREGA) � Debit – 251300801 ( Total Poverty Alleviation Programs-General )

MGNREGS – Online payments � Rectification Journal � Credit – 160100601 (National Rural Employment Guarantee Act Schemes (NREGA) � Debit – 251300801 ( Total Poverty Alleviation Programs-General )

Property Tax Residential §Non- Residential § 5% is LC § Two journels §Debit – ‘ 4’ §Credit § ‘ 1’ Head § 431910101 (State Govt Cesses/Levi es in Property tax –control Account §

Library Cess Adjustment � � � Rectification Journal Amount corresponding to Control Account Find 5% for Property tax Current and Arrear Debit – 431910101 (State Govt. Cess/Levies in property taxes- Control Account Credit – 431100101 (Current), 431100102 (Arrear)

Balance of Grants – B 4

Balance of grant funds – B 4 � Honorarium of MGNREGS Staff � Rectification Journal � Credit – 160100601 (National Rural Employment Guarantee Act Schemes (NREGA) � Debit – 320100101 ( Total Poverty Alleviation Programs-General )

PLAN – CAPITAL AND REVENUE

PLAN – CAPITAL AND REVENUE � Rectification Journal � Credit – 312100101 (Capital Contribution) – B-3 � Debit – 160100101 ( Development fund-General) � Credit – 312100101 (Capital Contribution) � Debit – 160100102 ( Development fund-Special Component Plan )

Manual Registers � Deposit Register B-7 � Advance Register B-18

Similar Schedules 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. RP-3, I-3 Except 130100101 RP-4, I-4(b) Except licence fees RP-9, I-8 RP-12, I-11(b) RP-13, I-12(b) RP-15, I-14 RP-16, I-14(a) Except 251300801 Total Pov. Alle. RP-17, I-14(b) 9 RP-18, I-14(c) 10 RP-20, I-14(e) 11 RP-21, I-15(a) 12 RP-22, I-15

AFS 1. Balance Sheet 2. Income and Expenditure 3. Receipt and Payment 4. Trial Balance 5. Cash Flow Statement

THANK YOU SANKHYA SUPPORT CELL, PALAKKAD