10242019 Academic Programs and Quality Assurance HLC Accreditation

10/24/2019 Academic Programs and Quality Assurance HLC Accreditation and Minnesota State: Tools for Success Jon K. Dalager, JD, Ph. D MINNESOTA STATE

Land Acknowledgment We stand today on native lands and recognize and honor the Anishinaabe and Dakota nations

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Fact: Each of the 37 institutions of Minnesota State are separately accredited by the Higher Learning Commission Fact: Minnesota State does not presently require its institutions to be regionally accredited. Fact: HLC Criteria require the Board of Trustees to be involved in institutional governance 4

HLC Criteria Criterion 1. Mission The institution’s mission is clear and articulated publicly; it guides the institution’s operations. • 1. A. The institution’s mission is broadly understood within the institution and guides its operations. • The mission statement is developed through a process suited to the nature and culture of the institution and is adopted by the governing board. 5

HLC Criteria Criterion 2. Integrity: Ethical and Responsible Conduct The institution acts with integrity; its conduct is ethical and responsible. • 2. A. The institution operates with integrity in its financial, academic, personnel, and auxiliary functions; it establishes and follows policies and processes for fair and ethical behavior on the part of its governing board, administration, faculty, and staff. 6

HLC Criteria 2. C. The governing board of the institution is sufficiently autonomous to make decisions in the best interest of the institution and to assure its integrity. 1. The governing board’s deliberations reflect priorities to preserve and enhance the institution. 2. The governing board reviews and considers the reasonable and relevant interests of the institution’s internal and external constituencies during its decisionmaking deliberations. 3. The governing board preserves its independence from undue influence on the part of donors, elected officials, ownership interests, or other external parties when such influence would not be in the best interest of the institution. 4. The governing board delegates day-to-day management of the institution to the administration and expects the faculty to oversee academic matters. 7

HLC Criteria Criterion 5. Resources, Planning, and Institutional Effectiveness • 5. B. The institution’s governance and administrative structures promote effective leadership and support collaborative processes that enable the institution to fulfill its mission. • The governing board is knowledgeable about the institution; it provides oversight of the institution’s financial and academic policies and practices and meets its legal and fiduciary responsibilities. • The institution has and employs policies and procedures to engage its internal constituencies— including its governing board, administration, faculty, staff, and students—in the institution’s governance. 8

Board of Trustees and the HLC Participation by Trustees in HLC visits • Chairs of ASA Committee, Finance Committee, and Sr. Vice Chancellor for ASA • Preparation materials sent two seeks before visit • Trustees receive Assurance Argument, Evidence Filing, Federal Compliance Report, Executive Summary of Issues, Concerns, and Bragging Points • Conference call between trustees and campus a week before visit • Video conference with visiting team from HLC 9

Policy and Procedure New policy and procedure being developed to require all schools to be accredited by HLC • a. All correspondence from HLC to university/college be copied to SVCASA • b. All contacts regarding reaffirmation of accreditation • c. Notification of HLC sanctions • d. Notification of visits, monitoring reports due • e. Copies of requests for substantive change submitted to HLC 10

Policy and Procedure 11

Policy and Procedure 12

Support from System Office Academic Affairs Reorganization • Goal to provide greater support to campuses regarding reaffirmation of accreditation by HLC 13

Draft Academic Affairs Org Chart Office of Academic Affairs Organizational Chart Dr. Satasha Green-Stephen Associate Vice Chancellor for Academic Affairs Kathy Pilugin Administrative Assistant Sandi Quiñones Administrative Assistant Academic Affairs & Institutional Research NEW POSITION for Faculty and Staff Awards Coordinator Strategic Initiatives Dr. Marta Mohr Interim System Director of Transfer & DARS Jessica Migler Assistant Director of Transfer Cassandra Levesque Degree Audit Support Analyst Marla Sykes Director for Degree Audit/Support Kelly Ponto Watrin u. Achieve Planner & Schedule Builder Analyst Dr. Jon Dalager System Director of Greg Rathert Academic Programs and Quality Assurance System Director of P-12 and College Readiness RELOCATED NEW POSITION Director Accreditation & Assessment Director Academic Programs and Quality Assurance Dr. Sheri Hutchinson Director Academic Programs RELOCATED Jessica Espinosa Director of College Transitions Carl Polding Interim Director Academic Programs RELOCATED Nicole Merz Project Manager 14

Academic Programs and Quality Assurance Unit

System Office Support Share. Point Connect Site ASA Connect Site Topic: HLC Accreditation *Log in with Star. ID@Minn. State. edu 16

System Office Support Share. Point Work Space Site HLC Accreditation *Log in with Star. ID@homeinstitution. edu 17

System Office Support 1. College/university documents 2. Template language for Board and system level questions 3. Support for mock visits prior to HLC visits 4. List of peer reviewers 5. List of campus ALOs 6. Listserv for ALOs and others involved with HLC 18

System Office Support • Annual Training for Trustees • Calendar of HLC visits and reports • Attendance at HLC visits by system office representative • Observer and to answer system questions • Advisory Board of ALOs meets periodically to advise the Academic Programs and Quality Assurance unit • 19

Additional Support Activities Annual Conference for ALOs and others November 21 - 22, 2019 • Keynote by HLC President Gellman-Danley • HLC Staff Liaison-led workshops • Panels of Peer Reviewers – what they look for • Panels from Institutions that hosted a visit • Networking Reception 20

Coming Attractions Program Review Required for Transfer Pathways Required by HLC SYSTEM PROCEDURE 3. 36. 1 Part 7. Academic Review Periodic review of academic programs is the responsibility of the system college or university. The review must encompass all instructional areas and be structured according to discipline, academic program or program cluster, department, or other academic unit. 21

Coming Attractions System-wide Database Assessment of Program Learning Outcomes Collected in Program Navigator Assessment of Student Learning Outcomes Useful for “External benchmarks” 22

Discussion Are there other resources or tools that the system office can provide? Thoughts on Policy and Procedure? Other comments? Send to Jon. Dalager@Minn. State. edu 23

Thank you for attending! 24

30 East 7 th Street, Suite 350 St. Paul, MN 55101 -7804 651 -201 -1800 888 -667 -2848 www. Minn. State. edu This document is available in alternative formats to individuals with disabilities. To request an alternate format, contact Human Resources at 651 -201 -1664. Individuals with hearing or speech disabilities may contact us via their preferred Telecommunications Relay Service. Minnesota State is an affirmative action, equal opportunity employer and educator.