THE LIEGE UNIVERSITY MANDATE INSTITUTIONAL REPOSITORY MANDATE A

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THE LIEGE UNIVERSITY MANDATE INSTITUTIONAL REPOSITORY MANDATE A CASE STUDY Bernard RENTIER Rector, University

THE LIEGE UNIVERSITY MANDATE INSTITUTIONAL REPOSITORY MANDATE A CASE STUDY Bernard RENTIER Rector, University of Liège, Belgium Chair, EOS

How best guarantee free access while preserving several advantages of the past ? Through

How best guarantee free access while preserving several advantages of the past ? Through Repositories are scanned by search engines make the material available directly or through an e-print request Should Repositories be central? thematic? institutional?

Which repositories ? Central Fail to gather everything ☹ Cannot impose mandates by lack

Which repositories ? Central Fail to gather everything ☹ Cannot impose mandates by lack of authority Make life easier for institutions ☹ ☺ Thematic Only seductive in definite fields ☹ Cannot impose mandates by lack of authority ☹

Which Repositories ? Funder repositories Fail to gather everything, only what they have funded

Which Repositories ? Funder repositories Fail to gather everything, only what they have funded Can impose mandate for funding, renewals or further requests ☺ Can collect data automatically from IRs to generate repertoires of the research they have funded ☺ ☹

Which Repositories ? Institutional repositories (IR) Gather everything ☺ Can impose mandates for carreer

Which Repositories ? Institutional repositories (IR) Gather everything ☺ Can impose mandates for carreer progress ☺ Generate institutional repertoires automatically ☺ Can collect data automatically for their own repositories and records ☺

Advantages of IRs provide researchers with: The means to disseminate their work, free, to

Advantages of IRs provide researchers with: The means to disseminate their work, free, to the World Secure storage (for completed work and for work-inprogress) A location for unpublished supporting data One input-many outputs (CVs, publications) A personal marketing tool IRs provide Universities with: A tool for research assessment A showcase of their research output

How to fill repositories User-friendly interface Top-down message Communicate rationale Good will, motivation —>

How to fill repositories User-friendly interface Top-down message Communicate rationale Good will, motivation —> carrot & stick Stick : restrict official publication list (for promotions or internal grant applications) to that generated from full-text deposits in IR Carrot :

ORBi : a practical example Open Repository & Bibliography of Liège University Developed in

ORBi : a practical example Open Repository & Bibliography of Liège University Developed in house using Dspace 18 months development Launched Nov 26, 2008 After 13 months: 27, 000 recordings, 68% full text, in ROAR’s top 50 Success due to mandate (enforced by status as only bibliographic source for in-house evaluations)

ORBi : a practical example

ORBi : a practical example

A reference list for researchers

A reference list for researchers

ORBi : a practical example

ORBi : a practical example

A University showcase

A University showcase

A personal incentive for researchers

A personal incentive for researchers

A personal incentive for researchers

A personal incentive for researchers

A personal incentive for researchers

A personal incentive for researchers

ORBi : a practical example

ORBi : a practical example

EOS (Enabling Open Scholarship) A collective tool to coach institutions wishing to set up

EOS (Enabling Open Scholarship) A collective tool to coach institutions wishing to set up an IR Informations Tips Dos and Don’ts References Statistics News and views Legal issues Etc.

Bernard RENTIER (Chairman), U. Liege, Belgium Tom COCHRANE, QUT, Brisbane, Australia William DAR, ICRISAT,

Bernard RENTIER (Chairman), U. Liege, Belgium Tom COCHRANE, QUT, Brisbane, Australia William DAR, ICRISAT, Hyderabad, India Stevan HARNAD, UQAM, Montréal, Québec & U. Southampton, UK Keith JEFFERY, Sci & Tech Facilities Council, Swindon, UK Sijbolt NOORDA, VSNU, The Netherlands Stuart SHIEBER, Harvard U. , Cambridge, USA Ian SIMPSON, U. Stirling, UK Peter SUBER, Harvard U. , Cambridge, USA John WILLINSKY, Stanford U. , U. British Columbia & Simon Fraser U. , USA Alma SWAN, Key Perspectives Ltd, Truro, UK

EOS (Enabling Open Scholarship)

EOS (Enabling Open Scholarship)

EOS (Enabling Open Scholarship)

EOS (Enabling Open Scholarship)

EOS (Enabling Open Scholarship)

EOS (Enabling Open Scholarship)

EOS (Enabling Open Scholarship) A collective tool to coach institutions wishing to set up

EOS (Enabling Open Scholarship) A collective tool to coach institutions wishing to set up an IR Membership to support basic expenses 500 € / yr (institutional) 50 € / yr (individual) www. openscholarship. org

Open Access: how ? Registry of Open Access Repositories www. roar. org Directory of

Open Access: how ? Registry of Open Access Repositories www. roar. org Directory of Open Access Journals www. doaj. org EOS (Enabling Open Scholarship) www. openscholarship. org

THANK YOU !

THANK YOU !