The Future of Education NEIS National Education Information

The Future of Education NEIS : National Education Information System October 2010

Contents Ⅰ. Overview of NEIS Ⅱ. Concept of NEIS Ⅲ. Practical Uses Ⅳ. Expected Benefits Ⅴ. Examples of NEIS 2_NEIS

Ⅰ. Overview of NEIS is … • National Education Information System • Web-based integrated administration system for Korea’s education organizations Background • • • 3_NEIS Need for a more efficient, convenient, and innovative way of handling education administration Need to share data and information among education administration organizations and other government departments Selected as a top priority to establish a comprehensive e -government project to enhance efficiency and quality of general civil services

Ⅰ. Overview of NEIS Goal l Improving efficiency, transparency and convenience in education administration (Standard and system-based work process) l Reducing teachers’ work load and raising the quality of education by reorganizing the work process l Providing high quality educational services to citizens - One-stop online issuance of official certificates - Online service for parents (providing information of children school activities through NEIS) NEIS Operation Environment l NEIS is the Internet-based comprehensive service of administration on education for the employees of institutions for education administration, faculties of each school, parents and others. - About 10, 000 schools, 7, 780, 000 Students, 402, 000 Teachers - 180 Local Offices of Education, 16 Metropolitan/Provincial Offices of Education & MEST 4_NEIS

Ⅱ. Concept of NEIS Concept view of NEIS Service Staffs (MPOEs, LOEs) General Affairs (Payroll, Facilities, HR Mgmt. . for staffs, etc. . ) School Affairs(Processing students grades, recording student activities and their performance, etc. . Teacher/Non-teaching staff (Schools) Citizen/Parents 5_NEIS School Server Systems Academic School Affairs NEIS General Affairs G 4 C Service Civil Service 16 MetropolitanㆍProvincial Offices of Education Statistics & Reports Civil Service (Home-Edu, Parent Service) (Online requirement and issuance of certificate, Getting info. of their child’s school activities) Code Index MEST G 4 C Service Statistics

Ⅱ. Concept of NEIS Scopes l General Affairs Ø category : HR Management, Pay-roll, Facilities, Life-long Education, Education Statistics, Legal Affairs, etc l School Affairs Ø category : Academic Affairs, Admission, School Meal, Student Health, Physical Education l Civil Service Classification Home-Edu Civil Service 6_NEIS Description Online requirement and issuance of certificate Parent service Supplying 38 kinds of information related to students via internet such as school schedule, meal schedule, grades, absence, etc. . Public Announcement of School information Service to open education information of education-related organizations to the public

Ⅱ. Concept of NEIS Main features -Teachers l Transfer students handling Ø Processing the transfer student’s data online l Permanent School Record Management Ø NEIS produces a permanent school record after the teacher inputs school life information such as records, attendance, awards, etc. l School records Processing Ø NEIS has numerous menus related to the processing of school records. Ø Ex) OMR card reading, scoring, school record production and statistical analysis l The transfer of high school students’ permanent records for college admission Ø NEIS comprises an one-stop online distribution system between high schools and universities. Ø Universities receives the applicant’s data via the internet. l Automatic statistics Ø Redundant manual preparation of statistical work changed into automatic statistics 7_NEIS

Ⅱ. Concept of NEIS Main features - General Public. Parents l Online issuance of official certificates Ø Online requesting and document issuance are processed online directly. l Sharing Administration Information between government branches Ø NEIS shares administration information, which reduces submissions and saves time for citizens. l Searching for your child’s information Ø Providing 38 kinds of contents to parents. Main features - Non-teaching staffs l Sharing Administration Information between government branches Ø No necessity for receiving and keeping paper documents from citizens Ø Convenient management of Human resources Ø NEIS manages teachers and non-teaching staffs in a Human Resource form. 8_NEIS

Ⅲ. Practical Uses NEIS –produced Information Service School HR Affairs Teachers Statistics School Meal 25 kinds including certification of graduation 10 items including school record (Tailored statistics, educational statistics, etc. . ) 9_NEIS 33 items including the current status of schools Educatio nal Statistics Mi. EST Policy Statistics DB Tailored Statistics 201 items including school information All certificatio ns General Administration + School Administration DB 38 kinds including school record Selectio n Data for College Admissi on General Administration System Office of Education Academic Achievement 교무업무시스템 Educational Affairs System 화면 Affairs Students Statistics Service for Parents Educational Affairs DB Public Announc ement of School Informatio n Educational & Academic 47 kinds including the current status of teachers

Ⅲ. Practical Uses category Public Announcement of School Info Parent Service Certificates Selection Data for college admission Tailored Statistics Description Total Current status of students and teachers Education Activity, Education Conditions, 47 Items Current Status of budget & accounts, Subjects' Averages and STDs, etc School Info, Student Info, Online Advice, Link Service Graduation Certificate, Transscript, Permanent Record, Career Certificate, Retirement Certificate, etc Student information, Attendance, Prizez, Certificates, Grades, etc Acamedic Affair, HR, Salary, Civil Service, Qualification Exam, School Meal, School Accounting, etc 38 Items 25 Items 10 Items 201 Items Current status of facility, Current status of teachers Educational Statistics Current status of non-teaching staffs Current status of class, Change status of students Conditions of after graduation, etc 10_NEIS 33 Items

Ⅳ. Expected Benefits Teachers Reducing sundry duties and enhancing quality of education Scope Before Statistics Frequent preparation and report of various statistics and status Automatic statistical creation by the system Dramatic reduction in related work Student Records Mgmt. . Redundant preparation of basic student information whenever students advance to a higher educational institute One-off entry of basic student information at elementary school No need to re-enter same information Evaluation Manual preparation of academic performance improvement data by grade, class and subject Automatic generation of academic performance improvement data Reduction of workload of HR teachers Training Course mgmt. Manual management of number of class hours and class formation Automatic management of number of class hours and class formation Reduction of related work School-based management Metropolitan · Provincebased management No need of managing server system Document-based management System-based records management Accurate data, records sharing System Operation HRM 11_NEIS After Benefit

Ⅳ. Expected Benefits Category of Affairs Before NEIS Enrollment Received by the dong office in a document, and then entry of school registers, and record management After NEIS Remarks Received by the Office of Education from the municipal, county, and gu Class teachers offices by e-mail, and then shelf registration Data Transfer of a transfer student Delivery of student data by mail Direct online processing Teachers in charge of school registers Selection data for college admission Data submission by students and parents(document copying at schools) Coding and online offering to the college Class teachers Processing & analysis of school record Processing of school record by one teacher Automatic school record processing & analysis through system by classroom teachers School record ⇒ classroom teachers Principalmanaging ledger Writing on demand or keeping of off-line approvals after printing out documents Keeping of approvals in NEIS Teachers in charge by duties 12_NEIS

Ⅳ. Expected Benefits General PublicㆍParents Enhancing conveniences for citizens and parents Scope Before After Benefit Document Submission When students are transferred to other schools or advance to upper level schools, Students record card (paper or diskette) was delivered by the students or their parent’s Information is sent to related schools through the system on-line. Removal of producing or submitting unnecessary documents and personal visits Certificate Issuance Services Physical visit or postal mailbased application is required to get documents issued. Online requesting and document issuance are processed online directly. Cost saving and reduction of time saving of personal visit Student Information Disclosure Student information was acquired or students’ problems were resolved through parent’s personal visits to schools or interviews with teachers. Student information can be acquired through the Internet, and their problems can be resolved through the Internet counseling. Enhanced quality of public services 13_NEIS

Ⅳ. Expected Benefits School Admin. Staff Enhancing efficiency in school administration Scope Before Work Processing Manual document preparation Information Sharing Decision Making on Policy Setting 14_NEIS After Benefit System-based work processing Reduction of time and workload Offline exchange of necessary information between organizations and departments Information shared through system interface Prevention of duplicated preparation of data and reduction of documents to be submitted Manual document preparation when needed Immediate inquiry and use of accurate data through the system Minimized errors and enhanced accuracy

Ⅳ. Expected Benefits Economical Benefits - Summary Classification Faculty Details - Automation of manual working ․ Teachers : USD 27 Million/year ․ Administration : USD 5 Million/year Students Parents - On-line acceptance of university entrance admission : USD 105 Milloin/year ․ Providing more than 4 Million cases /year University - Saving time for verifying and collecting data : USD 10 Million/year Citizens - Issuance of internet Civil Applications : USD 80 Million/year ․ Issuing more than 800, 000/year Promotion of Domestic Software Industry § Domestic Linux independent server : 2, 374 for academic affairs § Domestic Software usage : 93% ( 14 species out of 15 is domestic software) § Estimated budget of USD 52 million Actual cost of USD 42 million: Savings of USD 10 million 15_NEIS

Ⅴ. Examples of NEIS

NEIS Center, KERIS, Seoul, KOREA