Professional Opportunity STAMP DUTY On Share Certificates in

Professional Opportunity STAMP DUTY On Share Certificates in Delhi CA. Rajat Mohan 9910044223

INDEX Ø ACT – Introduction to Stamp Duty on Share Certificates Ø Procedure 1. Prepare Documents 2. Submission of Documents 3. Preparation of Duty Chart 4. Preparation of Challan 5. Payment of Challan 6. Deposit of Challan 7. Certificate of Stamp Duty paid 8. Examples Ø Procedure for Submission of Stamp Duty after expiry of specified period Ø Penalty Ø FAQ’s CA. Rajat Mohan 9910044223

ACT CA. Rajat Mohan 9910044223

ACT Ø According to Companies Act, 1956, - “Every person whose name is entered as a member in the register of members shall be entitled to receive share certificate within three months after allotment(or within such other period as the conditions of issue shall provide). ” Ø According to Indian Stamp Act, 1899, the company shall pay the stamp duty within thirty days after the Issue of Share Certificate. Ø As per Delhi Stamp act, stamp duty shall be paid on “CERTIFICATE OR OTHER DOCUMENT evidence the right or title of the holder thereof, or any other person, either to any shares, one thousand stock in or of any incorporated Co. or other body corporate or to become proprietor of shares, scrip or stock in or of any such Company or body. ” CA. Rajat Mohan 9910044223

ACT Cont……. Ø Rate of the said stamp duty shall be “One rupee for every one thousand, or a part thereof, of the value of the shares, scrip or stock including the amount of Premium. ” Ø Penalty shall be 1 to 10 times depending upon the order being passed by department. However penalty can be lower than 1 time as decided by authority. CA. Rajat Mohan 9910044223

Procedure CA. Rajat Mohan 9910044223

Procedure for Submission of Stamp Duty on time 1. Prepare Documents At the time of issue of shares, Stamp duty shall be paid to the exchequer of government within one month from issue of Share Certificates. Following documents shall be prepared : - A) Covering Letter (duly affixed Rs 10/- Court Fee Stamp). B) List of Existing directors. C) List of shareholders. D) Brief information of the company (In Standard Format issued by Department). CA. Rajat Mohan 9910044223

E) Certified Copy of Form-2 with Challan. F) Original Share Certificates. G) Certified Copy of memorandum & article of association. H) Rs 10/- as adjudication fee to be deposited with cashier of the department. CA. Rajat Mohan 9910044223

A) Covering letter Date: dd/mm/yyyy To Collector of Stamps, New Delhi. Dear Sir, Sub: Stamping of Share Certificates – Name of the Company We are a Private Limited Company having our registered office “____________________________________________”. at _______ equity shares of Rs. ___/- each were allotted at premium of Rs ___/- each to ____ Allottees in the Board Meeting held on dd/mm/yyyy as per details given below: CA. Rajat Mohan 9910044223

As per Indian Stamp Act, 1899 (2 of 1899) as amended by Indian Stamp (Delhi Second Amendment) Ordinance, 2001, the Share Certificate is required to be stamped @ Re. 1 per thousand of the value of shares. Therefore, in the instant case stamping for Rs. _____/- (being 0. 1 % of Rs. _______/- ) has to be got done. In this connection, we are enclosing herewith the following documents along with Certified Copies of Share Certificates (__ in number): 1. Certified copy of Memorandum and Articles of Association of the Company. 2. Certified copy of Board Resolution 3. Photocopy of Share Certificates 4. Requisite information w. r. t. shares allotted in the prescribed format. We hope that the above documents are in order to your convenience and perusal and you will be able to issue the necessary order / challan at an early date. The Company already issued the Share Certificates only after paying the requisite Consolidated Stamp Duty. We authorize ______ (Chartered Accountant) & ______ (Office Boy) for submitting the letter for stamping of Share Certificates with the Collector of Stamps, New Delhi and to do all the acts necessary for getting the Share Certificates stamped in all respects whether herein specified or not, as may be proper and expedient to collect the same. Yours truly, For __________ PVT. LTD. ______ (Director) Encl: As Above CA. Rajat Mohan 9910044223

B) List of Existing Directors LIST OF DIRECTORS OF THE COMPANY AS ON dd/mm/yyyy For _________ PVT. LTD. ________ (Directors) CA. Rajat Mohan 9910044223

C) List of Share Holders • List of existing Share Holders should be provided as maintained by the company. • In case of listed companies this would be very difficult to provide. We advice in such cases list of promoters & directors & there relatives who are shareholders of this company shall be given. CA. Rajat Mohan 9910044223

D) Brief information of the company For _____________ PVT. LTD. ________ CA. Rajat Mohan 9910044223 (Directors)

E) Form – 2 • Self Attested Following Documents: 1. Form – 2 2. Challan of Form – 2 3. Attachment of Form – 2 (a) List of Allottees (b) Board Resolution (C) Any other Attachment, if any • In case Share Certificates issued are on incorporation of company, then Form – 2 is not needed. Your provided MOA & AOA is sufficient for verification & confirmation of Allotment. • Sometimes in case of non-availability of Form – 2 , same may be retrieved from website of mca. gov. in. Even then if it is not available then give an affidavit by Directors of the company. CA. Rajat Mohan 9910044223

F) Share Certificate ABC PRIVATE LIMITED (Incorporated under the Companies Act – 1956) Registered office: _________________, ____________ SHARE CERTIFICATE This is to certify that the person(s) named this Certificate is/are the registered Holder(s) of the within-mentioned Share(s) bearing the distinctive number(s) herein specified in the above Company subject to the Memorandum and Articles of Association of the Company and that the amount endorsed hereon has been paid up on each such shares. EQUITY SHARES EACH OF Rs. 10 Amount Paid up per share Rs. 10 Regd. Folio No. 00 X Name of the shareholder : Mr. XYZ No of shares: XXX (_______ Only) Distinctive No. From xxx 1 To 1 xxx Given under the Common Seal of the Company this ddth mmm , yyyy Certi. No. 00 X Managing Director Secretary/ Authorised Signatory Note : No transfer of any of the Share(s) comprised in this Certificate will be registered unless accompanied by this Certificate. CA. Rajat Mohan 9910044223

G) Memorandum & Article of Association • Certified Copy of Memorandum of Association & Article of Association is needed with all above documents. • If there is any change in MOA & AOA then the altered MOA & AOA is needed. CA. Rajat Mohan 9910044223

H) Adjudication Fee • Rs 10/- as adjudication fee to be deposited with cashier of the department. • Earlier the amount was Rs. 5/- now the amount is increased to Rs. 10/- CA. Rajat Mohan 9910044223

2. Submission of Documents • At the time of issue of shares, Stamp duty shall be paid to the exchequer of government within specified period. Above discussed documents shall be prepared & submitted to Revenue Department (204, B – Block, 5, Sham Nath Marg, Delhi -110054) within One month of Issue of Share Certificates. CA. Rajat Mohan 9910044223

3. Preparation of Duty Chart • Duty Chart is prepared by the department nearly about 15 to 20 days after submission of documents. • Duty Chart includes Name of the Company , Address of the Company, Face Value of Shares issued, Premium Charged on Shares, Date of Issue, etc. • Format of Duty Chart is on Next Slide. CA. Rajat Mohan 9910044223

Duty Chart - Format OFFICE OF THE DIVISIONAL COMMISSIONER, REVENUE DEPARTMENT, STAMP BRANCH 5, SHAM NATH MARG, DELHI Sub: F******* payment of Stamp Duty chargeable on Shares/Debentures etc. S. No. Descriptions Remarks 1 File No. & Date F. 10 (____)/COS/HQ/CD 2 Reference No. & Date F. Audit/Stamp Duty/Shares. /10/ 3 Name of the Company M/s. 4 Address of the Company 5 Date of allotment of Shares 6 Date of issue of Shares 7 No. Shares 8 Face value of each Shares Rs. Rs. 9 Premium of each shares if any Rs. Rs. 10 Distinctive no. of Shares 11 Whether proper stamp duty paid or not? 12 Aggregate amount of Shares including premium 13 Amount of stamp duty Dated : Shares have been executed on ________________________ and submit this office for payment of stamp duty on _____________ i. e. within prescribed time limit (Prescribed time limit is within one month from date of execution). As discussed, notice issued CA. Rajat Mohan 9910044223 Submitted please COS (HO)

4. Preparation of Challan • Challan has been issued by department in Triplicate on the basis of Duty Chart Made. • The same Challan has to be paid at SBI, Tis Hazari, New Delhi within 5 -6 working days for smooth working of your file/case. • Format of Challan is on Next Slide. CA. Rajat Mohan 9910044223

Challan - Format TREASURY/SUB-TREASURY T. R. 6 CHALLAN NO. : (G. A. R. 7) Treasury Rule 92 Challan of amount paid into the BANK STATE/RESERVE OF Name, (&/or) designation and address of the person on whose behalf the money is paid Full Particulars of the remittance and of the authority (if any) at …………. To be filled in by the Departmental TO BE FILLED IN BY THE REMITTER By whom tendered INDIA Head of Account AMOUNT Rs. P. Officer of the Treasury Order to the bank (To be used only in Accounts case Officer by of remittance whom to the Bank through adjustable Departmental Officer or the Treasury Officer) (In words) Rupees ……. ………………………………………. Date……………. …. . . Signature of the Tenderer ……………. . Received payment (in words) Rupees………………………. . . ……… Treasurer Accountant Date CA. Rajat Mohan 9910044223 Treasury Officer/Agent

5. Payment of Challan • After the preparation of Challan (in triplicate), you have to make payment of Challan (in triplicate) in Sbi, Tis Hazari, New Delhi within 5 – 6 Working Days, recommended. CA. Rajat Mohan 9910044223

6. Deposit of Challan • After submission of challan, we have to deposit a copy of challan with the revenue department. • After verification of challan (after 20 days of depositing of challan), department issue a certificate of Stamp duty paid (1 day to 100 days). • Format of Certificate of Stamp Duty Paid in on Next Slide. CA. Rajat Mohan 9910044223

7. Certificate of Stamp Duty Paid GOVERNMENT OF N. C. T OF DELHI OFFICE OF THE CHIEF CONTROLLINF REVENUE AUTHORITY, DELHI REVENUE DEPARTMENT: STAMP & REGN. BR. , R. NO. 204, ‘B’ BLOCK 5 -SHAM NATH MARG, DELHI-110054 No. F. 10(____)/COS(HQ)/Con. duty/ Dated: CERTIFICATE Certified that ______________ Pvt. Ltd. ____________ has deposited consolidated stamp duty u/s 9(1)(b) of the Indian Stamp Act, 1899, amounting to Rs. _____ only chargeable under article 19 of schedule 1 A of Indian Stamp Act, 1899 @ Rs. 1/- per thousand in respect of issue of _____ equity shares of Rs. ___/- each bearing distinctive no. __ to ______. Aggregate amount come to Rs. ___/- The amount of Rs. ___/- has been deposited in State Bank of India, Tis Hazari, Delhi on dd/mm/yyyy vide TR-6 No. _______ which has been verified by the PAO-VI, Govt. of NCT of Delhi vide No. ____ dated dd/mm/yyyy. To, ___________ Pvt. Ltd. _____________________ (_____) SDM (HQ-II)/COS/HQ) Ph. _____ CA. Rajat Mohan 9910044223

8. Examples Face value of Share Capital (A) Premium Amount (B) Total Value of Stamp Duty to Share Capital be paid (C = A+B) (C*0. 10%) Rs. 1 Lac 0 Rs. 1 Lac Rs. 100 Rs. 1 Lac Rs. 9 Lac Rs. 10 Lac Rs. 1, 000 Rs. 10 Lac 0 Rs. 10 Lac Rs. 1, 000 Rs. 10 Lac Rs. 90 Lac Rs. 1 Crore Rs. 10, 000 Rs. 1 Crore Rs. 99 Crore Rs. 100 Crore Rs. 10, 000 CA. Rajat Mohan 9910044223

Stamp Duty not paid within 30 Days of issue of Certificate CA. Rajat Mohan 9910044223

Procedure for Submission of Stamp Duty after expiry of specified period • The procedure is same as procedure for submission of Stamp Duty on time(as discussed in previous point) but the only difference is that we have to pay penalty i. e. 1 to 10 times depending upon the order being passed by department. • A notice is being sent by department to the Company if it fails to pay the Stamp duty within Time Limits. • Format of Notice is on Next Slide. CA. Rajat Mohan 9910044223

Notice – Format GOVERNMENT OF NCT OF DELHI REVENUE DEPARTMENT 5 -SHAM NATH MARG, DELHI – 110054. No. F. /Audit/Stamp duty/shares/10/**** Dated To, ____________ PRIVATE LIMITED ________, ________ NEW DELHI. Sub: - Non-payment of stamp duty chargeable on the issue of shares/debenture/Promissory Note/Debenture-detected by Audit Party. Sir, It has been intimated by Audit Party, AGCR, New Delhi that you have executed/issued below mentioned share certificates without paying any stamp duty chargeable under the provisions of the Indian Stamp Act, 1899. You are, therefore, directed to submit Original Share Certificates along with documentary proof with regard to payment of stamp duty chargeable within 7 days of the receipt of this letter positively. CA. Rajat Mohan 9910044223 (_____) SDM (HQ-II)/COS/HQ) Ph. _____

Penalty CA. Rajat Mohan 9910044223

Penalty (Based on our Experience) Department has not sent a Notice. You are paying the duty suo-moto 1 Time • Department sent a Notice. Min. 3 Times CA. Rajat Mohan 9910044223

Penalty Duty is very high( Rs. 50000) Request for penalty lower than 1 Time. CA. Rajat Mohan 9910044223

FAQ’s CA. Rajat Mohan 9910044223

FAQ’s Q 1. Is Stamp Duty payable on Shares held in Demat Form & physical Form both? Ans. Yes, As per SDM, Revenue Department. Q 2. Is Stamp Duty payable on Transfer of Shares? Ans. There is No Stamp Duty payable on Transfer of Shares. Q 3. What is the rate of Stamp Duty? Ans. Allotment Before 1 st Jan, 2000 – “ 25 paisa” per certificate. Allotment After 1 st Jan, 2000 – 0. 1% of value of Share. Q 3 A. Do we need to deposit duty if 4 certificates were issued before 1 jan 2000? Ans. Yes, 4*. 25= Re 1 is to be paid to department. However department has currently denied to issue any challan for theses petty amounts. On our safer side application shall be submitted. CA. Rajat Mohan 9910044223

Q 4. Is this applicable on Private Company , Public Company & Listed Company? Ans. Yes, As stated by SDM, Revenue Department. However as per our information there are very few listed companies who are paying this duty. This could be a litigative issue. Q 5. Does this duty applicable on company registered office in Delhi only? Ans. Companies having registered office in Delhi & the companies having registered office outside delhi but board meeting was held in delhi regarding Issue of Share Certificates are liable to pay Stamp Duty under Delhi Stamp Act. CA. Rajat Mohan 9910044223

Q 6. If a company having registered office in Delhi & had Board meeting outside Delhi regarding Issue of Share Certificates, then what is the applicability? Ans. Legally & technically Speaking, Stamp Duty should be applicable as per the law of that state & No duty is payable under Delhi stamp Act. However this view is not currently accepted by department. Q 7. Is Stamp Duty applicable on premium also? Ans. Yes, Stamp duty is payable on Face Value including premium. Q 8. Can Revenue Stamps(Red color Stamps) be attached with the certificate? Ans. This view is not currently accepted by department & they require the duty should be paid again in this authority. CA. Rajat Mohan 9910044223

Q 9. Can duty be paid online? Ans. No Q 10. Can Challan be deposited at any Bank/Bank Branch? Ans. No, Currently Challans are to be deposited with SBI, Tis Hazari. Q 11. Stamp Duty is paid at the time of increase in share capital on website MCA. GOV. IN is it required to be pay again? Ans. Yes. That stamp Duty is on Increase of Share Capital & not on Share Certificates. Q 12. If company Issued original share certificate then what they have to submit? Ans. We advice that Original Share Certificates shall not be submitted in any case. Submit Photocopy as attested by director. Q 13. Is there any list of Defaulters? Ans. Yes, based upon the data available on MCA a list has been prepared. CA. Rajat Mohan 9910044223

Q 14. Is duty payable if shares issued are Bonus Shares from Security Premium & Profit & Loss Account? Ans. Yes, in both case. Q 15. If Shares issued on discounted value then Stamp duty is payable on Face value or Discounted Value? Ans. Stamp Duty is payable on Discounted Value. Q 16. If company want to minimize the penalty imposed by Collector of Stamp Duty or want to file case against the department, then before which authority appeal would be filed? Ans. The appeal can be filed before Chief Controlling Revenue Authority (CCRA), Board of Revenue (5, Sham Nath Marg, Delhi -110054). Q 17. If company didn’t pay penalty after receiving notice from department then what are the actions taken by department? Ans. If Stamp Duty is not paid by the company after receiving Notice then department issues a 2 nd Notice nearly after 1 year of 1 st Notice. If company didn’t report to department within 15 days of issue of Notice then Department issues 3 rd Notice to company for Compounding with 10 times penalty. There is no prosecution under Indian Stamp Act but Collector of Stamp Duty & Chief Controlling Revenue Authority (CCRA) may pass order for prosecution depending upon the case. CA. Rajat Mohan 9910044223

Q 18. What are the no. of visits for getting Stamping done with department? Ans. You have to visit min. 8 times if your case is of penalty i. e. (a) Submission of documents. (b) For taking date of Hearing. (c) For Hearing of Your case. (d) For taking challan. (e) For Deposit of challan at Sbi, Tis Hazari. (f) For submission of copy of Challan to department. (g) For Verification of Challan. (h) For taking Certificate of Stamping. CA. Rajat Mohan 9910044223

Thank You all - CA. Rajat Mohan Contact No: 9910044223 Email: rajataggarwal 008@gmail. com CA. Rajat Mohan 9910044223