PERKINS 101 PERKINS COORDINATOR PREPARATION NACTEI MAY 10

PERKINS 101 PERKINS COORDINATOR PREPARATION NACTEI MAY 10, 2011

Carl Dewey Perkins Representative from Kentucky 1949 -1984 Legacy of support to education and the underprivileged Perkins Student Loan Carl D Perkins CTE Program

Evolution of Perkins Program 1905: Advocates for “practical education” argue for broader public school curriculum that prepares graduates for jobs 1917: Smith-Hughes Vocational Education Act ($1. 7 M) 1936: George-Deen Act increased funding ($14. 5 M) 1968: Replacement legislation introduced by Rep. Perkins ($365 M) 1984: Perkins I-vocational education improvement, special pops 1990: Perkins II-integration of vocational and academic education 1998: Perkins III-technology and workforce preparation 2006: Perkins IV-local accountability, increased academic preparation; preparation for high wage, high skill occupations for tomorrow’s workforce 2011: Elimination of Tech Prep funding and future implications

Purpose of Perkins Program Develop more fully the academic, vocational and technical skills of students enrolled in CTE: Develop challenging and rigorous academic and technical standards so that students are prepare for high skill, high wage, high demand, and emerging occupations Link secondary and postsecondary education for effective student transition Develop, implement and improve CTE Professional development and other activities that improve the quality of CTE teachers, faculty, administrators and counselors Partnerships among educational institutions, state agencies, and business and industry Provide lifelong learning opportunities that will produce the knowledge and skills needed to keep the U. S. competitive.

Oversight and Authority Federal • U. S. Department of Education • Office of Vocational and Adult Education • Carl D. Perkins Act of 2006 State • Eligible Agency • Sole state agency responsible for administering program • State Plan/Improvement Plan Local • Eligible Institution (postsecondary) • Eligible Recipient (secondary) • Local Plan/Annual Plan/Improvement Plan

Distribution of Funds Consortia $15, 000 Secondary $50, 000 Postsecondary Split of local funds between secondary and postsecondary determined by State Eligible Agency and described in State Plan

Perkins Cycle: PY 2011 -12 Date (Arkansas Postsecondary Sample) Event 2010 October 2010 Pell/BIA reported for AY 2000 -10 (for PYE 12 funding) November 2010 Accountability reports for AY 2009 -10 (for PYE 11 improvement plans) 2011 April 2011 Local performance targets negotiated with State May 2011 OVAE announces funding levels for 2011 -12 May 15 2011 Consortia for 2011 -12 formed May 31 2011 Annual Plan for 2011 -12 submitted (for approval by June 30) July 1, 2011 PYE 12 funds available 2012 February-April 2011 Compliance reviews June 30, 2011 Deadline to spend PY 2011 funds (unless encumbered) August 2011 End of Year Financial and Program reports September 30, 2011 Deadline to spend encumbered funds November 2011 Accountability reports provided December 30, 2011 CAR Report 2013 February, 2012 Improvement Plan submitted You must layer the multiple years to identify ALL deadlines.

Role of the Local Coordinator Local Institution Local Coordinator State Agency

Use of Funds LOCAL STATE Administration 5% of funds used Program Improvement Required use of funds Permissive use of funds Improvement Plan 5% of funds used State Leadership Annual Plan Required use of funds Permissive use of funds Improvement plan Reserve Funds

Accountability Elements (Arkansas Postsecondary Example) May additional state indicators

Required & Permissive Use of Funds Section 135. Local Use of Funds REQUIRED Strengthen CTE through integration of academics and technical programs Link secondary and postsecondary through programs of study All aspects of industry Develop, improve, or expand CTE Professional development CTE evaluation Initiate, improve, expand modernize CTE programs, including technology Activities for special populations PERMISSIVE Involve stakeholders Career guidance and academic counseling Business partnerships Programs for special populations CTE student organizations Mentoring and support services Equipment and instructional materials Teacher preparation Accessibility of postsecondary instruction Transition to baccalaureate Entrepreneurship, family and consumer science, automotive New courses Career-themed learning communities CTE for adults and dropouts to complete secondary or to upgrade skills Career assistance Activities for nontraditional fields Pooling of funds

Use of Funds 1. Core indicator improvement plan 2. Core indicators below overall target 3. Sub-populations performing lower than general population 4. Indicators supporting state CTE goals and objectives 5. Programs of greatest size and scope 6. Rigorous programs of study 7. General improvement of CTE programs ! ACTIVITIES THAT IMPROVE STUDENT OUTCOMES

Application Process Paper/Online Development of Annual Plan Submit/Approve or Reject/Spend or Resubmit Must be in substantially approvable form by June 30 in order to spends funds on July 1; very important for salary based activities

Compliance Review Program Fiscal Accountability • Annual Plan and associated documents • Selection process • Activity progress • Interviews • Professional development • Reimbursements to date • Remainder of year • Planned amendments • PARs • Inventory check • Random sample invoices • Core indicators • Improvement plan • Data quality • Program of Study documentation TECHNICAL ASSISTANCE OPPORTUNITY

5 -STEP IMPROVEMENT PROCESS STEP 1 Document Performance Results STEP 5 Implement Solutions STEP 2 Identify Root Causes Overall Race Gender Special Pops CIP STEP 4 Pilot Test and Evaluate Best Solutions STEP 3 Choose Best Solutions

5 -STEP IMPROVEMENT PROCESS Sample Improvement Plan for Data Quality Step 2 Identify Root Causes Step 3/4: Select Solutions Data Integrity Sufficient Staff Professional Development Perkins Funded Data Sources Staff Expertise Resources Institution Funded Data Analysis Data Process Hardware Software 2011 -12 Annual Plan Findings Technical Infrastructure Findings Step 1 Document Performance Findings Step 5: Implement Solutions

Step 1: Document Performance Data Integrity • Is all data complete and correct? • Are you submitting data in accordance with the Perkins timeline and AHEIS deadlines? • Is the AHEIS manual understood and followed? • How are special pops collected for all terms and input into the data system? • Are the CIPS accurately identified by programs? • How do degree codes fit into data collection and analysis? Data Sources • What campus data sources are available? • What other campus-based programs collect data? • Are student surveys for faculty performance available for analysis for CIP categories? • Are there informal or anecdotal data available? • What is the path of data collection (from the source to the keyboard)? Data Analysis • How does the coordinator track data? • How does the coordinator organize and use data reports? • Who on campus can assist coordinator with data analysis? • Who does coordinator keep informed on campus regarding data requirements and reports? • Is the local IR engaged in and supportive of the Perkins data process? • Are there gaps in data availability, quality, validity, and reliability? Findings

Sanctions Entering potential 3 rd year Typical steps toward sanctions Year 1: Technical assistance and monitoring Year 2: Directed use of funds Year 3: Sanctions implemented Defined in State Plan

Make It Work! Learn the timeline Understand the core indicators Understand fiscal responsibilities Establish a local team; use them Seek and participate in technical assistance provided by State staff Organize electronic and paper files Monitor and adjust

The Bible

Thanks! Monieca West Federal Programs Manager Arkansas Department of Higher Education 501. 371. 2018 monieca. west@adhe. edu www. adheperkins. com