Class Coordinator Training CLASS COORDINATOR RESPONSIBILITIES Class Coordinator

Class Coordinator Training CLASS COORDINATOR RESPONSIBILITIES

Class Coordinator Responsibilities • Be mindful of key dates • Schedule eight Group Meetings (a group vote is mandatory if there is ever a proposed date change) • Monitor elections (Instructions in another learning module) • Send Group Roster to all Members using the Group Email template • Verify Members volunteer hours after noon on April 30 th • Apply for President’s Volunteer Service Awards (PVSA) for qualified Members (April 30 th – May 5 th) • Post Meeting Minutes and photographs on Website • Archive Members upon their resignation, ineligibility, or completion of senior year • Verify dues are paid for re-enrollment after noon on April 15 th

Class Coordinator Responsibilities • Key Deadline/Dates: February 1 st -August 1 st New Member enrollment period (12: 00 A. M. February 1 st through midnight on August 1 st) February 1 st - April 15 th Dues to renew Membership must be paid online by noon on April 15 th April 30 th Lion’s Heart Year Ends – Hours must be logged in no later than noon May 1 st – August 1 st Lion’s Heart Year Starts - Members may request transfer to another group May 5 th Deadline for CC to apply for the President’s Volunteer Service Awards May 10 th Schedule 1 st meeting of new “Year” for Officer Elections and Torchbearer Vote prior to this date (for returning groups) May 15 th Former Members who missed the deadline to pay dues may re-enroll June “Pride of the Lion's” Awards Event (Either the 1 st or 2 nd Sunday of the month) for Chapters with 150 or more Members. Otherwise Chapter President presents at group meetings.

Class Coordinator Responsibilities • Schedule Eight Group Meetings – The CC is a monitor of the meetings – not a facilitator or leader – Usually a Sunday is the best day to be able to gather our very active Members – Meetings can be held at a location of the Class Coordinator’s or Members’ choice – Meetings are typically not longer than one hour – The LH year begins on May 1 st and ends at 12: 00 P. M. on April 30 th. There will always be an early May and June meeting. The other six can be anytime else during the year – First meeting will include election of Officers and Torchbearer vote for prior year – “Running a Meeting” document is on the Website – There should be no other non-Lion’s Heart business or activities affiliated with LH meetings – If you are a new group formed AFTER June 1 st you are only required to have six meetings and Members can not miss more then two of those meetings. Volunteer hours are NOT prorated – A group vote is MANDATORY for any proposed date change for a meeting

Class Coordinator Responsibilities • Send Group Roster (downloaded from website) to all Members using Group Email template – CC must log in to retrieve group roster – Using the Group Email available after login, roster can be sent as an attachment – A roster will list all Members and their contact information in addition to officers, group name, and CC name – Member can also view and print roster upon Member login

Class Coordinator Responsibilities • Verify Members hours immediately after noon on April 30 th – Members’ hours can be reviewed on the website without logging in – Hours should be reviewed regularly throughout the year – A minimum of thirty hours of Community Service including (not in addition to) five hours in education is required for each Member – CC should teach Members at the beginning of the year how to login hours

Class Coordinator Responsibilities • Apply for the President’s Volunteer Service Awards (PVSA) for qualified Members – April 30 th – May 5 th – LH is a participant in the PVSA program as a Certifying Organization – If a Member meets the eligibility requirements outlined in the CC Manual, the CC will follow instructions in CC Manual for applying for each Member’s awards – CC should mention this award at the beginning of the year to the Members in their group

Class Coordinator Responsibilities • Post Meeting Minutes and Photographs on Website – Login with Username and Password to website to complete this task – Further website instructions to follow in additional training module

Class Coordinator Responsibilities • Archive Members upon their resignation, ineligibility, or completion of a Member’s senior year – Members are Archived on the website by the CC – Archive immediately upon resignation, on April 30 th (not before) if ineligible due to non-payment of dues or insufficient hours, but wait until after June awards event (if any) to archived Seniors – Uncheck “active box” – Enter date archived – Choose from drop down list the reason for Archiving

Class Coordinator Responsibilities • Verify Dues have been paid for re-enrollment after noon on April 15 th – Members can re-enroll and pay dues after login from February 1 st through noon on April 15 th – Login with Username and Password to website to complete this task – In the Search function, leave the box blank and click “Search. ” All Members can be seen at a glance with the dues column on the far right – Members will be given many reminders about renewal deadline