Sponsorship 25 1 September 2015 TOTAL ARMY SPONSORSHIP
Sponsorship 25 1 September 2015
TOTAL ARMY SPONSORSHIP PROGRAM (TASP) AGENDA • Purpose of Total Army Sponsorship Program • Objectives • Why is TASP important? • ACT EXORD • Key Roles and Responsibilities • Army Career Tracker (ACT) CONOPS • ACT Implementation Schedule • 60 Day Phased-Implementation Process • TASP Timeline • Summary
Total Army Sponsorship Program Purpose Ø To assist commanders with basic responsibility to assist Soldiers, Families, and Civilians during PCS Who Is Served Ø Soldiers, Families, and Department of the Army Civilians Ø Promote a smooth integration into gaining command community Ø Eliminate or minimize stress and hardships Successes Ø Selection of ACT as enterprise solution for Sponsorship Ø Automated Surveys Ø TASP training in ALMS Ø Two pilots (180/90 day) Ø ACT Conference (received input from senior CSMs in Army on program improvement – Apr 15) Challenges Ø Ensuring key stakeholders attend deployment kickoff training Ø Automation shortages (computers, Internet Explorer 9 or higher) Ø Senior leader engagement at unit level Ø Timely sponsor assignment at gaining commands
Total Army Sponsorship Program (TASP) 1 Objectives • Standardize TASP procedures • Link Losing & Gaining Cmds • Instant feedback • Measurable performance • metrics 3 Challenges • Resources and Time (IMT) • Timely sponsor assignment 2 Successes • ACT as enterprise solution • TASP training in ALMS • Early access to ACT (IMT) • Access to ACT via “privately owned smart devices (i. e. i. Phone, i. Pad, Notebook, etc) • CSM Visibility 4 Way-Ahead • Publish HQDA EXORD - ACT Army-wide implementation • Execute Army-wide ACT Training • Publish revised AR 600 -8 -8 & DA PAM 600 -X-X • Update OIP Checklist
WHY IS TASP IMPORTANT? Mitigate Stress Resiliency Suicide Esprit-de-Corps Alcohol/Substance Abuse At-Risk Soldier/Family Readiness Unit Cohesion Sexual Assault Financial Hardship 4
Army Career Tracker What is it? Ø HQ DA EXORD XXX-15 Announcing Army-wide Phased Implementation of ACT Sponsorship module Ø Revised AR 60 -8 -8 and newly Developed DA PAM 600 -8 -8 with ACT Functionalities and new Civilian Sponsorship guidance What’s New Ø Early Access for IMT Soldiers Ø Access to ACT with privately owned smart devices (i. Pad, i. Phone, etc) Ø “No Sponsor – No Orders” leveraging tool to be rescinded Ø CSM Visibility tool in ACT to assist with “Warm Handoff” of Soldiers Why it important? Ø Standardizes Sponsorship procedures Army-wide Ø Mitigates Initial Military Training challenges (resources and time) Ø Enhances leader engagement by linking Sponsorship to OIP and PRR Ø Provides view of TASP posture to Army leaders at all levels Tips for Success Ø TASP Stakeholders attend training/coordination meetings Ø Unit sponsors complete TASP training in ALMS “now” Ø Promote maximum access to ACT (Cdrs, 1 SGs, S 1 OIC/NCOIC, etc)
Key Sponsorship Program Roles in ACT Role Human Resource Command (HRC) Installation Sponsorship Liaison (ISL) Reassignment Work Center (RAWC) Brigade Unit Sponsorship Coordinator (USC) Battalion Unit Sponsorship Coordinator (USC) Sponsor Incoming Soldier Responsibility Issue assignment instructions per Army Regulations Officers: Transmit RFO through TOPMIS daily Enlisted: Process assignments through EDAS weekly Grant/Remove ACT access to all Bde USCs and Bde CSMs Receive ACT notifications on all inbound/outbound Soldiers Monitor Installation-level Program via Sponsorship Dashboard Maintain duty appointment orders for all Bde USCs Mitigate TASP issues with Soldiers, commands, and other installations Provide Garrison Cdr/CSM with ACT reports as required Counsel Soldier about TASP and requirement to complete DA Form 5434 in ACT Responsible for updating Family Travel status in ACT Sponsorship Portal Enters Orders Published Date and Exception to Policy data Refer departing Soldier to ACS for Relocation Readiness Services Responsible for assigning Battalion Unit Sponsorship Coordinators Monitor Sponsor-Incoming/Outgoing Soldier activities via ACT dashboard Provide weekly ACT reports to CSM; ensure Cdr validates NLT 5 th of every month Maintain monthly validated reports for OIP (inspectable document) Responsible for identifying/assigning unit sponsors Create/Send Welcome Letter in ACT to inbound Soldier Monitor Sponsor-Incoming/Outgoing Soldier activities via ACT dashboard Send unit specific Welcome Letter to Incoming Soldier Complete DA Form 5434, Section 3 Communicate with Incoming Soldier throughout transition Complete Sponsor training in Army Learning Management System (ALMS) Meet inbound at pre-determined location and acknowledge receipt in ACT Read all ACT Notifications (Sponsor, Family Travel, and Welcome Letter) Complete DA Form 5434, Sections 1, 2, 4, and 5 as soon as possible Completes Sponsorship Surveys (In-/Outprocessing in ACT)
ACT Sponsorship Process HRC issues reassignment instructions via TOPMIS/EDA S Within 72 hours of AI ACT system notifications go out to the (a) Gaining Installation (b) Losing Installation and (c) PCSing Individual Within ACT, Losing Unit Sponsorship Coordinator will monitor PCSing Individual completion of DA Form 5434, Sections 1, 2, 4 from & 5 receipt NLT 3 days of ACT notification for IET/AIT Graduates ONLY Losing Command SM are notified by MPD/SPD, verifies assignment eligibility and Within 7 days of AI completes DA Form 5434 Within 7 days of AI Sections 1, 2, 4 &5 in ACT Reassignment Work Center, Installation Sponsorship Liaison and Unit Sponsorship Coordinator (Losing/Gaining) monitor ACT MPD/SPD distributes orders Sponsorship Dashboard collaboration: to BN S 1/Soldier 1. PCSing Individual reads Welcome Letter in ACT NLT 120 days prior to report date 2. Sponsor completes DA Form 5434, Section 3 3. Reports NLT 14 days prior to graduation 4. Family Travel updated, if applicable date for IET/AIT Graduates ONLY 5. Sponsor Assignment Verification 6. Survey Sponsor meet. Completion (In-/Out-)Gaining Unit Within ACT, SM Soldier at arranged ensures SM completes Outlocation completes Inprocessing survey processing Acknowledge Sponsorship Reports to new Unit/ receipt of Soldier in Survey Installation ACT MPD/SPD receives assignment notification and verifies eligibility Within ACT, Gaining Unit Sponsorship Coordinator will make Sponsor-PCSing Individual link-up and send Welcome Letter NLT 180 days prior to report date NLT 5 days after ACT notification for IET/AIT Graduates ONLY Within 24 hours of appointment ACT system notification to Sponsor to complete DA Form 5434, Section 3 SM successfully integrated into new Unit Complet e 90 days unit integrati on
Phased Implementation “Proposed” Schedule ANNEX A Losing Installations Installation Key Stakeholders Confirmed ISL/G 1/USC/CSM ACOM/ASCC/DRU Program Managers Meeting Installation Key Stakeholders Meeting ISL/RAWC Training Bde/Bn Training ACT Data Load Final Coordination Meeting ACT Effective Date Group 1 Hood, JBLM, Stewart, 25 th ID, 2 ID, 19 th ESC, Presidio, Eustis, Gordon, Jackson, Lee, Rucker, JBSA, Sill, Benning, FLW, Huachuca, 12 th CAB, Ft Knox (IMT outbound sites will remain the same until Group 6) - - Train the Trainer - - Upon release of EXORD 8 Sep 15 9 Sep 15 14 -16 Sep 15 12 Oct 15 15 Oct 15 19 Oct 15 2 Oct 15 9 Oct 15 13 Oct 15 19 -21 Oct 15 9 Nov 15 12 Nov 15 16 Nov 15 2 Nov 15 10 Nov 15 11 Nov 15 10 Dec 15 14 Dec 15 1 Dec 15 2 Dec 15 3 Dec 15 4 Jan 16 6 Jan 16 7 Jan 16 Group 2 Aberdeen Proving Ground, Campbell, Carson, Rock Island , Soto Cano, West Point, Bragg, Miami, Irwin, Hamilton, Dugway Proving Ground, Story, JB Little Creek, Picatinny Arsenal, Natick, Hunter-Liggett, Mc. Coy, Detroit Arsenal Group 3 Adelphi, AP Hill, Detrick, Bliss, Meade, Polk, Riley, Drum, Camp Parks, Walter Reed, WSMR, Carlisle Barracks, Leavenworth Group 4 JBER, Wainwright, 1 Sep 15 16 -18 Nov 15 22 -30 Oct 15 19 -25 Nov 15 7 Dec 15 7 -9 Dec 15 10 -18 Dec 15 11 Jan 16 14 Jan 16 18 Jan 16 11 -13 Jan 16 14 -22 Jan 16 1 Feb 16 4 Feb 16 8 Feb 16 PACIFIC (ALL) Group 5 JB Myer-Henderson Hall, Buchanan, Mc. Nair, Military District Washington 17 -25 Sep 15 EUROPE (ALL) Group 6 JBMDL, Belvoir, , Redstone, Yuma Proving Ground, (IMT outbounds to all in Groups 1 -6)
ACT Sponsorship Implementation Timeline and Critical Milestones Training Meeting N N+5 UIC Validation/Data Load N + 10 N + 20 N + 30 Key Stakeholders Meeting Key Stakeholders Confirmed Program Managers Meeting Access Granted N + 45 N + 60 Key Stakeholders Meeting ACT Sponsorship Training UIC Hierarchy Validation ACT Data Load Turn on ACT
Total Army Sponsorship Program (TASP) End Goal: Standardize and enforce the Total Army Sponsorship Program (TASP) throughout the Army through the Command Inspection Program (CIP). Add the TASP to the CIP using Army Regulation (AR) 600 -8 -8 (The Total Army Sponsorship Program) Appendix B checklist. 4 th QTR FY 15 LEGEND 3 d QTR FY 14 Not Started In Progress 1 st QTR FY 14 Completed 3 rd QTR FY 13 2 nd QTR FY 13 3 rd QTR FY 12 4 th QTR Standardize and enforce the FY 16 TASP throughout the Army 4 th QTR Publish AR 600 -8 -8 & FY 16 DA PAM 600 -X-X 4 th QTR FY 15 ACT Sponsorship Phased Implementation deployment kick-off Publish ACT Sponsorship phased implementation EXORD Executed 90 Day ACT Sponsorship Pilot using an automated system Completed the development of the Sponsorship functionality into ACT Army Career Tracker (ACT) identified as the Army Sponsorship Information Technology Enterprise solution Executed the 180 -Days Sponsorship Program Pilot “No PCS orders until a sponsor has been identified. ” Establish a working group using the enterprise approach to identify areas within AR 600 -8 -8 that require revisions. Issue entered AFAP in 2006. Originated at USAG Wiesbaden and elevated by USAREUR
QUESTIONS? THOMAS D. BATTLE IMCOM G 1 TASP PROGRAM MANAGER 210 -466 -0339 THOMAS. D. BATTLE. CIV@MAIL. MIL usarmy. jbsa. imcom-hq. mbx. total-army-sponsorship-program@mail. mil 16 16
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