Overview of Simplified Reporting initiative REGINE in Wallonia

Overview of Simplified Reporting initiative: REGINE in Wallonia BEST Expert Group Marianne PETITJEAN DGRNE - DCE Brussels, 12 May 2005

Content of the presentation Context n Objectives n Survey Preparation n Architecture of the project : n – – The referential « environment » ; Campaign management; Collection of Information; Data Exploitation; Perspectives n Conclusions n Demonstration n DGRNE/DCE/ BESTREGINE/MP/05/1205

Declaration of Walloon policy (2004 -2009) Economic re-launching and administrative simplification «. . . one of the pillars of the transversal plan “creation of activities” is to remove the administrative burdens to the start up and the development of activities via the administrative simplification. ” Declaration of regional policy July 2004 DGRNE/DCE/ BESTREGINE/MP/05/1205

Environment Portal - enterprises (2003 -2009) REGINE Référentiel Environnement : Gestion INtégrée des Entreprises Referential Environment: Integrated Management of Enterprises DGRNE/DCE/ BESTREGINE/MP/05/1205

Objectives Simplification by lowering the burdens both for companies and the administration in the field of environmental data collection and reporting DGRNE/DCE/ BESTREGINE/MP/05/1205

Objectives The information is collected to face many different reporting regulatory regional, federal, European and international obligations in the required formats as well as to evaluate the effectiveness of regional environmental policies. DGRNE/DCE/ BESTREGINE/MP/05/1205

Objectives n Companies will be asked only once a year and only for relevant specific data due to a personalisation and pre-filling up of the questionnaire according to the company’s profile and the regulatory requirements, will benefit from help to fill up the questionnaire and will be able to follow the historic of validated data. n Administrations will benefit from a single and centralised information and will reduce the data encoding work. => Save time and money DGRNE/DCE/ BESTREGINE/MP/05/1205

Survey preparation n To inventory and analyse international obligations (ongoing and foreseen regulations) n Targeted companies (establishment and validation) n Questionnaire (development and consultation) DGRNE/DCE/ BESTREGINE/MP/05/1205

Inventory and analyse of international obligations n n n n 4 International Conventions and their protocols, 7 European Directives, 3 European Regulations, 2 European Decisions, 1 European Recommendation, 2 Walloon lows, 1 Walloon Decree Several non legally binding agreements. DGRNE/DCE/ BESTREGINE/MP/05/1205

Targeted companies and questionnaire structure n n n n Part - Sub-part Identification General information Energy 284 facilities – part auto-production – part consumption – part biogas – part MWI – part wastes co-incinerated 42 facilities 263 facilities 12 facilities 4 facilities 19 facilities – part Emissions Trading – part LCP – part Emissions Register 113 facilities (127 installations) 10 facilities 178 sites Air Water Waste 178 sites - part manufacturing industry – part eco-industry n Number of facilities Environmental expenditure 248 facilities 35 facilities 284 facilities DGRNE/DCE/ BESTREGINE/MP/05/1205

Architecture of the project n Data Configuration in a DB (REGINE : Référentiel Environnement : Gestion Intégrée des Entreprises) n Questionnaire on-line, specification (personalisation), pre-filling up n Data recuperation (validation, exploitation) DGRNE/DCE/ BESTREGINE/MP/05/1205

Architecture should respect the following objectives Principle of authentic data sources – For each data, a single source is correct and contain the last version. This data is available for every application by consulting the referential – To avoid duplicates and asking same information to companies twice n Integrated Exploitation – Data collection from different fields once – Integration of data collection and exploitation n Intelligent Questionnaire – Data Pre-filling up – Questionnaire Personalisation – Validation Controls – Help for encoding – … n DGRNE/DCE/ BESTREGINE/MP/05/1205

Architecture of the project DGRNE/DCE/ BESTREGINE/MP/05/1205

The referential « environment » n n n The referential is the authentic environment-related data source of Wallonia. Data is encoded (1) or updated from the questionnaires (6). Data not related to the environment come from the referential MRW or BCE. The referential environment pre-fills up the questionnaires (2) and gathers validated collected data which become transversals for all Walloon administration services (7) The referential environment is used for the questionnaires intelligent functions : value lists, calculations, validations The referential environment represents the environmental board for companies. To fulfil all these different objectives, the referential environment has been organised as follows: DGRNE/DCE/ BESTREGINE/MP/05/1205

The referential « environment » DGRNE/DCE/ BESTREGINE/MP/05/1205

The referential « environment » Management Interface DGRNE/DCE/ BESTREGINE/MP/05/1205

Architecture of the project DGRNE/DCE/ BESTREGINE/MP/05/1205

Campaign management The campaign management allows establishing the link between the applications of Walloon administration, the « Back Office » , and the information collection from Internet, the « Front Office » n The campaign management has a rule ahead and behind the questionnaires: n – Questionnaires preparation. – Data exploitation. DGRNE/DCE/ BESTREGINE/MP/05/1205

Campaign management - Questionnaires Preparation n Questionnaires Preparation (2) – Selection of targeted companies – Selection of codes for value lists – Creation of questionnaires • personalisation • pre-filling up – Verification of questionnaires n Releasing the questionnaires on the Internet (3) DGRNE/DCE/ BESTREGINE/MP/05/1205

Campaign management – Data Exploitation Recuperation of completed data (5) n Transformation of questionnaires in structured data n Data Validation (6) n Dispatching of collected and validated data – Towards the referential environment (7) – Towards the databases of different administration services (Water, Air, Waste, Energy…) (7) – Towards the competent authorities (Federal, EU, …) to fulfil the requirements of different reporting obligations (regulations) (8) n DGRNE/DCE/ BESTREGINE/MP/05/1205

Data collection The questionnaires n n n n Electronic questionnaire to fill up on line Safety access (integration with the « label » used for other formularies in Wallonia) Integrated and personalised questionnaire Data set up by field Pre-filled up Management of different deadlines Set up of common information on one referential fuels and one referential waste Implementation of intelligent functions – Values Lists, Default values, calculation functions, filling up controls, maximal values, . . DGRNE/DCE/ BESTREGINE/MP/05/1205

Data collection The questionnaires The programme and data are saved on the server of the Walloon Region. – Possibility of multiple savings – Guarantee of back-up – Available from all computers without an specific installation (automatic installation from « Player Flash » if needed). – Guarantee of last version utilisation by everybody. n Data is gathered to ease the exploitation by the Walloon Region. n DGRNE/DCE/ BESTREGINE/MP/05/1205

Technological issues The questionnaire n Architecture J 2 EE 3 tiers – Database Oracle – Application Server J 2 EE (Apache + Tomcat) – User Interface Macromédia Flash • Same behaviour on different kinds of computers, Windows, linux, IE, Firefox • Development of better interfaces than in HTML • Communication with the application server from Web Services The referential and campaign management n Architecture Client/server according to the standards of Walloon Region Ministry – Database Oracle – Power. Builder – Development model ABIL DGRNE/DCE/ BESTREGINE/MP/05/1205

Perspectives In the mid-term, the "Referential environment" (single portal = dashboard) will allow, through a safety access, consulting companies’ data (environmental permit, releases reports, …) The single identification of companies from BCE (Banque carrefour des entreprises) of Belgium will be used for the referential environment. Þ Coherence of economic, social and environmental data DGRNE/DCE/ BESTREGINE/MP/05/1205

Partners n n n Walloon Region Ministry : competent services (environment, energy, informatics, statistics, …) ICEDD : content of the integrated environmental survey NSI : IT solution: questionnaire and campaign management The operators of targeted companies The Enterprises Walloon Union (UWE) DGRNE/DCE/ BESTREGINE/MP/05/1205

Conclusions The questionnaire and the overall project have been built in view of: § § § Consolidating overlapping regulations (ex. ET and IPPC Directives, PRTR protocol, etc…) Updating and anticipating regulations (ex. LCP Directive, EPRTR Regulation…). Solving contradictory issues (ex. Series of PCBs, HAPs…) Concentrating efforts by targeting the most pertinent companies Saving time for companies and public authorities (personalisation, pre-filling up and IT based solutions) DGRNE/DCE/ BESTREGINE/MP/05/1205

Conclusions The applied approach has involved all concerned parties, which has allowed: § Improving, highlighting and reinforcing cooperation between services and administrations § Increasing transparency and improving dialogue between companies and public authorities DGRNE/DCE/ BESTREGINE/MP/05/1205

Conclusions The integrated and single survey has allowed: § Ensuring coherence between collected information for different administrative services and for Wallonia as a whole § Improving quality of collected data § Reduce the administrative burden for companies DGRNE/DCE/ BESTREGINE/MP/05/1205

Conclusions Simplification is a complex mechanism Rationalisation is an iterative process Simplification and Rationalisation is a common project DGRNE/DCE/ BESTREGINE/MP/05/1205

Demonstration on http: //bilan. environnement. wallonie. be DGRNE/DCE/ BESTREGINE/MP/05/1205

Welcome page DGRNE/DCE/ BESTREGINE/MP/05/1205

Login DGRNE/DCE/ BESTREGINE/MP/05/1205

Current forms DGRNE/DCE/ BESTREGINE/MP/05/1205

Index DGRNE/DCE/ BESTREGINE/MP/05/1205

First page - Notice DGRNE/DCE/ BESTREGINE/MP/05/1205

Referentiel DGRNE/DCE/ BESTREGINE/MP/05/1205

Referentiel DGRNE/DCE/ BESTREGINE/MP/05/1205

Index – Air - ET DGRNE/DCE/ BESTREGINE/MP/05/1205

Air – Emission Trading DGRNE/DCE/ BESTREGINE/MP/05/1205

Add new emission DGRNE/DCE/ BESTREGINE/MP/05/1205

Emission added DGRNE/DCE/ BESTREGINE/MP/05/1205

Printing DGRNE/DCE/ BESTREGINE/MP/05/1205

Marianne PETITJEAN DGRNE – DCE Avenue Prince de Liège, 15 5100 JAMBES tél. 081/33. 51. 60 m. petitjean@mrw. wallonie. be DGRNE/DCE/ BESTREGINE/MP/05/1205

DGRNE/DCE/ BESTREGINE/MP/05/1205