BUSINESS COMMUNICATION LECTURE NO 6 BUSINESS LETTERS FOTMATS

BUSINESS COMMUNICATION LECTURE NO. 6 BUSINESS LETTERS FOTMATS & STYLES

KINDS OF LETTER FORMATS/STYLES • Full Block Format • Modified Block • AMS Simplified • Memo format • Hanging paragraph format • Official letter style.

BUSINESS LETTER FORMATS / STYLES The Details & Sketched of the above Letters are given on the following:

BUSINESS LETTER FORMATS / STYLES Block or Full block format Here the date, inside address, salutation, paragraphs, and complimentary close begin flush with the left margin. In other words no lines will have any indentation. The heading (name and address f the company sending the letter) may be centered or flush with the left margin. Open punctuation (no punctuation) is a characteristic of this format, but you may also use mixed punctuation. Some companies have a letterhead at the right side.

Block or Full block format

Modified block or Semi block format. This format has two versions. 1. Paragraph begins at the left margin without any indentation. Date and complimentary close appear at the center or at the right of the letter mixed punctuation is used but open punctuation may also be used. 2. Paragraphs are indented. Other things will remain the same as above.

MODIFIED BLOCK FORMAT

AMS Simplified Administrative management society of the US has suggested this style. All lines begin flush with the left margin. Here you omit salutation and complimentary close. It is modern and time saving format. It uses a subject line in place of salutation. Name should be used in the first line of the first paragraph.

AMS Simplified Format

Hanging Paragraph You can use this format only in sales and advertising letters , all lines of the letter body are indented except the first line of each paragraph, which begins flush with the left margin,

Hanging Paragraph

BUSINESS LETTER FORMATS / STYLES Official Letter style Public and government officials as well as business persons use this style; it may be blocked or modified blocked. The inside address appears some lines below the last line of the signature, and this is the main feature of this type of format.

Official Letter Style