Introduction to the Partner Reporting Portal PRP Please

Introduction to the Partner Reporting Portal (PRP) Please type any questions in the chat box June 30, 2020 This meeting will be recorded and sent to

AGENDA § Introductions Questions? • Please feel free to type your questions in the chat box at any time during the webinar. § Overview of the Partner Reporting Portal (PRP) § Experience Sharing from Using PRP • Libya Country Office and Norwegian Refugee Committee § Demonstration of PRP Functionalities § Questions § Closing

What is the Partner Reporting Portal (PRP)? § PRP is an online platform enabling CSO Implementing Partners (IPs) to report online their progress against results defined in PDs/SSFAs • PRP is UNICEF’s second CSO facing partnership management platform following the interagency UN Partner Portal (www. unpartnerportal. org) § The system enables UNICEF and Partners to track and analyze results achieved in partnership. § PRP will help drive simplified and efficient partnership management and reporting. § PRP is fully aligned with UNICEF’s internal CSO partnership procedure

Why is PRP Necessary? In 2018, UNICEF 228 847 2, 564 partnered with international NGOs transferring and 161 academic institutions community-based organizations in 120 countries $1, 038, 091, 332 in cash to promote the rights and wellbeing of children and communities in both humanitarian and development contexts

Why is PRP Necessary? § Key improvements needed to collect final reports to ensure results achieved through partnerships are documented § Improve tracking of outputs and results in programme partnerships for both UNICEF and CSO partners § Consistent reporting on all outputs documented in the partnership results framework § Clearer results design, measurement and reporting on indicators identified in partnership documents

Why is PRP Necessary- Calls for Simplification UN agencies often require the most reporting from their partners, with the average number of narrative reports ranging from 10 -26 pages with 2 -5 annexes, as well as having the highest number of ad-hoc reporting requests. -ICVA, Less Paper More Aid (2016) The length of reports to UNICEF, UNHCR and WFP in the NGO reporting examined tended to be much greater than those submitted to bilateral donors. The interim reports to UN agencies were typically five to 20 pages, roughly two-to-three times as long as quarterly or monthly reports submitted to bilateral donors. -GPPI, Harmonizing Donor Reporting (2017)

Why is PRP Necessary- Calls for Simplification § In 2016, at the World Humanitarian Summit, UNICEF and other humanitarian actors committed to the “Grand Bargain” to improve the effectiveness and efficiency of humanitarian response. § UNICEF ‘s commitments include: • Efforts to simplify and harmonize reporting processes; • Investing in technology to enable better access to information; and • Enhancing the quality of reports for more efficient and results based reporting (Grand Bargain Work stream 9 -Reporting) § The Partner Reporting Portal (PRP) will contribute furthering UNICEF’s achievement of these commitments under the Grand Bargain • PRP utilizes 5 key fields from the Harmonized Reporting Template (8+3 template)

How does PRP Work?

How does the Partner Reporting Portal Work? 1. UNICEF staff will use the Partnership Management Portal (PMP) to upload partnership details and expected results, indicators and reporting frequency for PDs/SSFAs signed with the CSO 2. CSO Implementing Partners will use the Partner Reporting Portal (PRP) to report progress against results and indicators defined in PDs/SSFAs. IPs will also be able to extract and analyze data in the system Send back reports with comments 3. UNICEF staff will receive and review results reports in PMP, and track progress

Types of Reports Submitted on PRP § Quarterly Progress Reports (QPRs): Normally submitted every three months from the start of the programme, in order to assess the progress towards planned results • QPRs in PRP are formatted according to the reporting template outlined in UNICEF’s CSO procedure • QPRs will be reviewed by UNICEF and either accepted or sent back (with comments) for revision using the system § Humanitarian Reports (HRs): Submitted monthly (or more frequently) to report on the status of high frequency humanitarian indicators. • HRs are simplified and do not require narrative reporting • Humanitarian Reports are not formally reviewed by UNICEF and are automatically accepted § Special Report (SR): These reports may be requested for various reasons, including donor requirements, capturing specific human interest stories, submission of specific studies or research, or any other unique circumstances. • SRs do not require any reporting on indicators • Details on each SR requirements are determined by UNICEF focal point and will be available on PRP for review by the partner

PRP Features and Benefits Partnership Details PD/SSFA Output Details View organizational and programme details of the parterships signed with UNICEF View list of PD/SSFA indicators and reporting requirements (locations, disaggregation etc. ) Reporting Details Multi-Language Capabilities View list of progress reports, reporting periods and due dates PRP is available in English, French, Russian, Spanish and Portuguese Assess Progress and Analysis Reporting Features Assess the status/progress of programme results. Export data for further analysis. Enter data by disaggregation and location. Submit quantitative and narrative reports. Receive feedback on submitted reports and notifications of sent back reports and upcoming deadlines.

User Roles- CSO Staff (PRP) 1. Authorized Officer: This role is automatically assigned by UNICEF to Authorized Officers for the individuals that are identified in the signed agreements with UNICEF. Using PRP the role can: • • 2. Activates organization profile on PRP Draft and edit all open reports on PRP Directly submit all reports to UNICEF on PRP Assign and edit user roles on PRP IP Administrator: Assigned to focal points that will manage reporting on behalf of the organization. Using PMP the role can: • Draft and edit all open reports on PRP • Submit all reports on behalf of an Authorized Officer to UNICEF on PRP • Assign and edit user roles on PRP 3. Editor: Assigned to staff that will be drafting and editing reports on PRP. Using the role can: • Draft and edit all open reports on PRP • Submit all reports on behalf of an Authorized Officer to UNICEF on PRP 4. Viewer: This role is for any staff that will have view only rights in PRP.

PRP Experience Sharing Libya Country Office Yahia Mostafa Taher Elrayes (UNICEF) Rafah Bengiuma (Norwegian Refugee Council)

Experiences Using PRP UNICEF Benefits § Allow tracking of results for each Programme Document and improves better monitoring of programme results and managing the partnership information. § Automatic aggregation of data coming from many partners make it easier to analyze the data and inform programme – comparing to manually -reprocessing and compiling the data to come up with information § Support from colleagues in the regional office and HQ and also taking our feedback into consideration Challenges § Disaggregation limitation – when we attempt to combine disaggregation it becomes complex to the partners and also when data is extracted. Disaggregations are only available as numbers. § Libya is a humanitarian/emergency country, which results in multiple reporting and data collection needs • Recommendation that Information Management Officers and PM&E discuss and streamline the disaggregation with their programme focal points.

Experiences Using PRP Norwegian Refugee Committee Benefits § Digital Reporting saves data automatically allowing Benghazi and Tripoli Offices to access and work on the same report at different times § Indicator tab along with the reporting periods help us track progress against targets § Disaggregation (e. g. Gender, Age etc. ) can be turned off if data is unavailable Challenges § Disaggregations should be simplified to the extent possible: • For example disaggregations on Disability & Unaccompanied and Separated Children should be provided separately given the confusion caused by too many columns with jumbled data. § Once an Report has been submitted, it can’t be edited if there’s a potential mistake • Need to contact UNICEF to either send back the report or contact the PRP help desk

Partner Reporting Portal Demonstration

Questions?

Frequently Asked Questions (FAQ) § Tried to login for the first time and received a page not found/404 display • Please note that initial access must activated by the organization’s Authorized Officers § My organization’s Authorized Officer left or e-mail changed, how can we access the system • Please contact your UNICEF country office focal point to update/correct the Authorized Officer information § I used to have access to the system, but I cant seem to login any more • Please ensure you are using google chrome and clear your cache (instructions on clearing browser cache) § I am having trouble viewing, editing or submitting reports • Please contact the PRP Help Desk (contact form) § What type of information should I fill in the progress report: • Please view the following guideline articles: Quarterly Progress Report; Humanitarian Report § Any additional questions? Please consult the resource guides and instructional videos at the: PRP

Request for Partnership Success Stories

Partnering with UNICEF: Success Stories During COVID 019 § We are looking for stories that feature how UNICEF and Civil Society are partnering to: • Provide essential services and filling the gaps to communities impacted by the pandemic • How we have successfully re-programmed our existing partnerships to respond to COVID-19 • Working together to address the increased vulnerabilities of children as a result of COVID-19 • Any additional initiatives that highlight our partnerships to respond to the pandemic § Submit a brief description of your UNICEF partnership success stories at the following link: Partnering with UNICEF Success Stories During COVID-19

Thank you for your participation! 21