EndoftheYear LPAC Annual Review April 3 rd 4

End-of-the-Year LPAC Annual Review April 3 rd & 4 th Secondary and Elementary LPAC Administrator Sessions

LPAC Administrator of the Year Votes

Objectives • Learn procedures/expectations for the Annual Review LPAC process A. State Assessment Results/LPAC Calendar B. LPAC Committee and Responsibilities C. Annual Review Process D. Special Exit Criteria (ELs/Special Education) E. ELL Linguistic Accommodations Screens, Exit Letters and Progress Letters) F. ELL LPAC Folder Audit Process and Documentation • Bilingual/ESL Program Summer School Information • Summer Professional Development

LPAC CALENDAR

Tentative State Assessments Results Dates/ LPAC Meetings State Assessment Results: 5 th and 8 th grade Reading-------by April 18 th and May 30 th TELPAS-------------------by April 28 th 3 rd-4 th grade Reading----------by June 14 th English I-II-----------------by June 2 nd EOY OLPT Testing Window: April 3 th- April 28 th (Students without 2 consecutive years of TELPAS data) EOY Terra Nova Testing Window: April 3 rd- April 28 th (For potential 1 st, 2 nd grade and 11 th-12 th grade exits) Suggested EOY LPAC Meetings Timeframes: May 1 st – 23 rd

LPAC COMMITTEE AND RESPONSIBILITIES

Composition of the LPAC • The LPAC is composed of a: -Campus Administrator* -Professional Bilingual Educator* -ESL Teacher/Professional transitional language educator* ( An ESL certified teacher or general ed. teacher trained in sheltered instruction) -LPAC Parent* of a students participating in bilingual or ESL education. This parent cannot be an employee of the school district. -Special education representative member when considering ELLs/Special Education Students. - Any other LPAC members that need to provide input about the ELLs. *All members must be present! Signatures in documentation are drawn, not TYPEDTAC § 89. 1220 (c) In school districts and grade levels not required to provide a bilingual education program, the language proficiency assessment committee shall be composed of one or more professional personnel, a campus administrator, and a parent of an English language learner participating in the program designated by the school district. TEC § 29. 063

LPAC Membership Guidelines • All LPAC members must be trained. (Refer to the Bilingual/ESL Department Website for the Parent Training resources) http: //www. gccisd. net/default. aspx? name=bilingual. resources • If one of the members does not understand English (parent), the training should be developed in the member’s primary language. • At the LPAC meeting, an interpreter should be available if the parent representative is not proficient in English. • The parent representative volunteers her/his time in the LPAC. Trained parent serves as a representative parent for all ELLs. • The student’s parents are not required to attend the LPAC meeting. • Each trained LPAC members will also sign an oath of confidentiality because test and other information that is shared analyzed for all students must be considered with respect to each student and his/her family’s rights to confidentiality.

EOY LPAC Training at the Campus Level • Create your EOY LPAC campus session in Eduphoria. Ex: LPAC Annual Review- GCM • Trained LPAC administrator trains campus staff who will participate in the EOY LPAC process. • Campus designee grants credit for training completion to campus LPAC members in Eduphoria. • Oaths of confidentiality by all trained members are kept on file by campus LPAC administrator. LINK: HOW TO CREATE A COURSE IN EDUPHORIA: https: //www. smore. com/kf 93 n-adding-a-course? ref=email

LPAC Guidelines • All trained members are given prior notification of the meeting. • All required members meet and a chair is selected for the meeting. • Members review and discuss all student data and information. • Members arrive at appropriate decisions. • Members sign and date all documentation forms/LPAC forms. (Maintain records for five years (member roster, LPAC minutes, training documents with dates, oaths of confidentiality…)

LPAC Guidelines • Decisions are kept in the LPAC minutes which are kept online with the e. Star program. • Documentation for each students is archived in the student’s record folder on line once the information has been reviewed and all needed documentation has been collected. TAC 89. 1220 (f & l) • Notify the Bilingual/ESL Department PEIMS Clerk, Claudia Orozco, upon conclusion of your EOY LPAC meetings.

LPAC Responsibilities • Identification of ELLs • Placement of ELLs • Parent Approval • Assessment and Documentation Review • *Instructional Methodologies and/or Interventions • Accommodations for Assessments • Coordination of services with other programs • *Linguistic Accommodations (BOY, MOY & EOY) (ELL Instructional Accommodations online) • Annual Review (linguistic and academic progress) • Special Education/EL Special Exit Criteria Review

LPAC ANNUAL REVIEW -Testing of students in English for growth and exit -Progress letters -Exit letters -Review and/or Set New Special Education Exit Criteria -EOY EL instructional linguistic accommodations

Annual Review- Data • The LPAC should review: Documented on e. Star - Benchmark - Classroom tests - State Criterion-Referenced test data - Norm-referenced English and Spanish (when applicable) - standardized achievement test data Oral language proficiency test data TELPAS data Passing grades in all subjects and courses taken Any input that will give a well-rounded picture of the students’ growth and progress

EOY ANNUAL REVIEW LPAC FOR: ELLs Bilingual and ESL students PK-12 th NON-ELLs Parent Denials M 1 s and M 2 s Print a LEP and M 1 and M 2 Report from TEAMS to ensure all students are accounted for at the EOY LPAC meeting.

Testing Administrator • The person administering the oral language proficiency test (listening and speaking) must have documentation of training in the administration and scoring of the test and must be proficient in the language of the test. TAC § 89. 125 (c) • The LPAC, not the test administrator, must meet and review all assessment results to bring to the LPAC.

What Tests, When and Who? PRE-K-Kinder 1 st-5 th 6 th-12 th Pre-IPT/IPT April 3 rd- 28 th IPT I April 3 rd-28 th IPT II April 3 rd-28 th Per TEA Director, NOT ALL ELL students must be administered the listening and speaking sections of the IPT. If a student was rated in TELPAS listening and speaking last year and this year, then those ratings may be used to review language development (instead of IPT). The ELL students who are to be tested at the end of the year in the English OLPT Listening and Speaking sections are:

Who Are We Testing for IPT Listening and Speaking at the EOY? out 2 e h t i s w ecutiv t n e Stud of cons … s year AS data P TEL PK and Kinder students Pre-IPT Students who are recent immigrants (newcomers) who were not in Texas last year and did not participate in TELPAS. (If they came after March 1 st- We do not test them in OLPT) LEP Students who went to school last year in a state other than Texas. Students for whom previous TELPAS scores are not available. (If they came after March 1 st. We do not test them in OLPT) (Students who missed the TELPAS testing)

Assessment Results Screen

2016 -2017 Exit Criteria PLAN FOR APRIL TESTING: Potential Exits: students in grades 1 st-2 nd and 11 th-12 th will need the normreference test (Terra Nova) as part of the criteria for exit ELL status.

Parental Notification of Exit Status Bilingual Classroom ESL Classroom LEP Denial Meets Exit Criteria Meets Exit/Reclassification Criteria Non-ELL

Exit Letter • Collect and upload exit letters into e. Star. • Document attempts to collect the exit letters under Screen # 9 LPAC Notes. • Flag students whose exit is pending due to STAAR results. You will need to follow up with those in July-August window. • Update the date on Screen # 9 once the exit letter is collected. • Notify the district PEIMS Data Clerk when exit letter is received.

Exit Letter • Collect and upload exit letters into e. Star. • Document attempts to collect the exit letters under Screen # 9 LPAC Notes. • Flag students whose exit is pending due to STAAR results. You will need to follow up with those in July-August window. • Update the date on Screen # 9 once the exit letter is collected. • Notify the district PEIMS Data Clerk when exit letter is received.

Placement for Next Year Bilingual Classroom ESL Classroom LEP Denial Not Meet Exit Criteria ELL in Bilingual ELL in ESL ELL in gen. ed

Special Exit Criteria EOY Review • Step 6: Determine and Document Whether Student Has Met Modified Exit Criteria At the end of the year, the ARD committee, with key LPAC members, meets to review the assessment results and subjective teacher evaluation required under TAC § 89. 1225(h) to determine whether the student has met the modified exit criteria. The subjective teacher evaluation must reflect the status of the student following the administration of the assessments. This meeting is to be held at the end of the school year, as required by TAC Section 89. 1220(g). This means that an additional ARD committee meeting is necessary for students whose annual ARD committee meeting is held at a different time. If the decision is made to exit the student based on the assessment results and subjective teacher evaluation, the ARD committee finalizes and documents the change in placement or program and delineates instructional services including the monitoring period for exited students. Furthermore, as required under TAC § 89. 1220(l)(1)(H) relating to exit from bilingual education or ESL services, the LPAC also documents the exit decision in the student’s permanent record file.

Annual Student Progress • TAC § 89. 1225 School districts shall report to parents the progress of their child as a result of participating in the program offered to English language learners in English and the home language at least annually.

Annual Student Progress

Student Educational History The Student Educational History form for all English language learners needs to completed in e. Star by May 23 rd, 2017. The current 2016 -17 school data information needs to be entered for all English learners into e. Star. Data will need to be added in subsequent years in e. Star. Trained aides can assist LPAC administrators input the information.

ESTAR PROCESS

e. Star

LPAC Comments: Document attempts to document the exit of students if parents do not return the exit letter signed. Clone to prepopulate current instructional placement in for next year program placement. End-of-the Year LPAC e. Star Screen: # 9 Select “Pending” if exit criteria is pending due to STAAR testing results. Select “No” if student did not meet exit criteria. Summer School: Click yes if attending

Student Exit Criteria? Select No/Yes/Pending for exit criteria. Add recommendation: Click to clone, meeting, exit and effective dates will be prepopulated in the next screen. Instructional Accommodations: Teachers complete. Schedule/Course Recommendation: Specialists complete the schedules for 5 th-12 th graders. Summer School: Select No/Yes if the student is or is not attending summer school. Summer School Indicator Code: Disregard. Indicate type of summer school: PK-K, 1 st 2 nd, SSI, Newcomer Language Camps, EOC Remediation LPAC Comments/Notes: Indicate attempts to notify parents of exit status.

EOY LPAC Recommendation e. Star Screen # 9 x x Complete dates. The Program description and code are prepopulated if “clone” has been selected in previous screen. It needs to be completed. Exit Date: Last day of school, May 25 th Effective Date: First day of next school year, August Program Status: Select placement for next year Pending: Select “Yes” if exit letter is pending due to STAAR results. Date of Parent Signature: Only date once the signed and dated exit letter is received or parents have been notified via phone or in conference. The “Pending” field will adjust to “NO” once the date the exit letter is received. X: Fields that DO NOT need to be completed. : Fields that need to be completed.

New enhancements: Title of screen, Recommendation, Exit and Effective Date will be prepopulated.

ELL Schedule 5 th- 12 th Graders -e. Star Screen # 9 - Specialists will help select the courses for next year and provide an excel document to the counselor/s and LPAC administrator for review. A reading ESL class will be recommended to those students with Beginner and Intermediate TELPAS Reading proficiency. HS students may be recommended Practical Writing according to their TELPAS reading proficiency level. COUNSELORS SHOULD BE PART OF THE LPAC TO PROVIDE INPUT ON THE SCHEDULES AND HELP ADJUST THE ESL STUDENTS’ SCHEDULES AS NEEDED.

SPECIAL EXIT CRITERIA (ELS/SPECIAL EDUCATION)

Special Exit Criteria: Review (or Setting for Next Year) e. Star Screen # 11 It needs to be completed.

EOY ELL INSTRUCTIONAL ACCOMMODATION FORM

ELL Linguistic Accommodation Form Linguistic accommodations will be cloned from the middle of the year. Teachers will review and SIGN/DRAW.

ELL Linguistic Accommodation Form

LPAC Audit Form

Audits Main Findings • • • Monitor LPACs Missing interventions for monitored students. Miss to select the six weeks option to determine which six weeks the interventions under review are considered. Linguistic Accommodations Teachers’ names are missing from the EL linguistic accommodations recommendations. State Assessment LPACs Teachers missed to select “NONE” when linguistic accommodations were not selected. Signatures LPAC members and teachers providing input are using the type feature instead of drawing for signature. Administrators signing in lieu of teachers. Archiving • Records contain multiple entries in the archives. Recommendation: Do not archive right after the LPAC takes place. Ensure you have had time to review the information (i. e. : excel reports) and everything looks right prior to archiving.

Bilingual and ESL Program Summer Schools PK Bilingual/ESL Summer School Location: -Alamo (AL, CR) -Banuelos (BA, VW, HI, HO) -Carver (DZ, LA, CA) -Bowie (BO, AS, AU) -Travis (TR, HA, SJ) Newcomer Summer Camps: Grades Locations -3 rd-5 th -6 th-8 th -9 th-12 th *See Bilingual PK-K summer school memorandum. ALAMO TBD

PK-K Bilingual Summer School Memorandum Date: 3 -21 -2017 To: Summer School Principals and Campus Principals From: Pilar Moreno-Recio, Director of Bilingual/ESL Education CC: Dr. Melissa Duarte, Assistant Superintendent of Curriculum and Instruction; Eloy Chapa, Assistant Superintendent of Human Resources; Matt Flood, Chief Technology Officer; Rebecca Robins, Director of Curriculum and Instruction; Araceli de la Cruz, Director of Student Services; Ron Wyatt, Director of Human Resources; Patricia Nesselrode, PEIMS Specialist, Sherry Bell, Assistant PEIMS Specialist and Claudia Orozco, PEIMS Data Clerk. Subject: PK-K Bilingual/ESL Summer School Attendance and PEIMS Coding Processes The following are the steps to ensure a smooth process to report attendance and PEIMS coding of Pre-Kinder and Kinder students attending the Bilingual/ESL Summer School: • Designated campus administrator will collect the PK-K bilingual/ESL summer school applications, • • place them in a binder, and provide to the campus attendance clerks. The binders containing all summer school applications will be provided to the summer school principals. The campus attendance clerk will enter the students in PEIMS by April 28 th. Once enrolled in summer school, PK-K students will be expected to attend all days of summer school. If absences occur, teachers will contact parents on the day that the absences occur. Summer school principals will review attendance daily to determine if any parents need to be contacted or adjustments in attendance need to be made. After the first week of attendance to summer school, the district Bilingual/ESL PEIMS Data Clerk will code students (Y) for summer school. No-shows will be removed at the end of summer school. The district Bilingual/ESL PEIMS Data Clerk will end the summer school coding of students who attended summer school after the district PEIMS roll-over happens the first week in August.

TEA Sheltered Instruction Training Series 20 CPE credits valid for two years Guide is provided to register and take the courses.

-Window is open from June 15 th until November 15 th. -Teachers will submit completion of training modules and certificates to Nancy Hernandez in the bilingual/ESL department to grant teachers credit through Eduphoria.

Bilingual PK -K April Registration Guidance Document

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