Email Etiquette for Students Why is Email Etiquette

Email Etiquette for Students

Why is Email Etiquette Important? • We interact more and more with the written word all the time • With large, impersonal lectures it becomes harder to discuss questions or problems with teachers • Without immediate feedback from the reader, it’s easy to be misunderstood

The Basics: Email Names DO DON’T • Create and use an • Create an odd email that is even if it is an interest professional. You are or hobby getting older and will need this for colleges, puglover 1986@yahoo. com scholarships, etc. ironman 13 Xc. X@gmail. com • Gmail and Yahoo are great ones. You also have a school email hickmank@gmail. com

The Basics: Subject Lines DO • Include a subject line DON’T • Leave subject line blank, it is • Choose something unprofessional relevant to topic or just put your name Subject: K. Hickman Subject: Unit 3 Project Question

The Basics: Body of an email DO DON’T • Introduce yourself with • Use poor grammar, a salutation and this is not a text greeting message • State issue or problem with background • Use informal information language, • Ask questions professionals are not thoroughly your “bro” • Use a wrap up sentence • Have a signature

The Basics • When mailing a teacher, ALWAYS include your full name, class period or division • Include your class and what the email is specifically regarding in the subject Example Kiana Davis, 4 th Period Subject: Biology

"hi, this is ___and I'm in your ___ class but have been golfing in [sunny vacation destination] for the past couple weeks so i have missed the first few classes. just wondering if there is anything important that i have missed. . . please let me know what i should do. "

"i lost totally can u send help"

The Basics • Think twice about whether or not the content of your email is appropriate for virtual correspondence - once you hit Send, anyone might be able to read it • Try to keep the email brief (one screen length) • Respond to emails within the same time span you would a phone call • Check for spelling, punctuation and grammar errors before clicking Send • Use a professional font, not decorative

Tone • Write in a positive tone – When I complete the assignment versus If I complete the assignment • Avoid using negative words – Words that begin with “un, non, or ex” or end with “less” • Use smiles , winks ; -) and other graphical symbols only when appropriate • Use contractions to add a friendly tone

Attachments • When you are sending attachments, include in the email the filename, what format it is in, and the version of the program – Attached: “Project 3 Proposal. doc” This file is in Microsoft Word 2007. • Consider sending files in rich text format (rtf) or portable document format (pdf) to ensure compatibility

Complaints • You should briefly state the history of the problem to provide context for the problem • Explain the attempts you made previously to resolve the problem • Show why it is critical for the problem to be resolved by your reader • Offer suggestions on ways you think it can be resolved or how you are willing to help in the matter

Complaints • Example Dear Ms. Reeves, Hello! I hope you are well. I was looking at Parent Assist and found a zero for Grammar Sheet Week 18. I recall turning it in. Is it possible for me to come in to check the no-name bin and talk to you further about this issue. Thank you. Best regards, Kendra Hickman, 4 th Period English I

Good Topics for Email • You should email your teacher if: – You have an easy question that can be answered in a paragraph or less – You have an assignment that you are allowed to submit via email

Bad Topics for Email • There are some rules that it’s best to follow, such as: – Don’t try to turn in an assignment through email if your teacher has specified against it – If you have to get an extension for an assignment, do it in person – Don’t bring up any topic that will require continuous conversation – If things become heated, there is a large risk for misunderstanding, so it’s best to talk faceto-face

Your Assignment • By next Friday at midnight, you need to construct an email in the template on my website and submit it on turnitin. com • Use all that you have learned here, you need: – A subject line, a greeting, the question, a wrap up sentence, and a signature line with proper mechanics

Your Assignment (Cont. ) • You can get extra credit for sending an authentic, formal email to someone (not a friend or family member) for 10 points. You must CC me on it! You still have to submit the template to turnitin. com

Ticket out the Door • On a sheet of paper (you can rip it in half and share). Write a few sentences about who you may write an email to and what about? Emails typically have questions about grades, assignments, upcoming projects, etc.

Quick Review I should always include a greeting in an email. True or False? I can email like I text or snapchat – with abbreviations. True or False?

• Caps Lock is a great thing to use when typing. True or False? • “College admissions officers will love your email address that shows your love of WWE. It really brings out your personality. ” True or False?

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