Email Etiquette Mrs Silverstein U S History Vital

Email Etiquette Mrs. Silverstein, U. S. History

Vital Parts of an Email Subject line- NEVER leave this blank! Always include a short description of the issue you’re writing about, or the assignment you’re turning in. Greeting- Greet your teacher properly! “Hello, Mrs. Silverstein, ” or “Good evening, Mrs. Silverstein, ” are appropriate. “Yo miss” is NOT. Introduction- Tell your teacher WHO you are and WHAT class period you’re in. If your email is “Ninja. Bill 42” I don’t know who you are! Body- Tell your teacher what you’re emailing about. Keep it brief, but be sure to include CONTEXT so they understand what you’re talking about. Don’t just say “I don’t understand the assignment. ” Tell me WHAT assignment you’re talking about and WHAT it is that you don’t understand.

Vital Parts of an Email Attachments- If you are attaching anything, make sure the file is TITLED properly according to how your teacher has instructed, and mention the attachment in the body of your email. Example- “Attached you will find LTH#2. ” Closing- Say goodbye, and end with your FULL name. Extra step- It’s always a good policy to CC yourself in the email (email it to yourself as well) in case the email doesn’t go through or your teacher misses it. This way, you have documented proof of when you sent the email. This is ESPECIALLY important now, when all of your teachers are getting used to this new system and will have 100 s of emails coming in each day! Things WILL get lost!

Things to consider when emailing your teacher. . . TONE. Be courteous and patient. Be sure to use “I” statements instead of “you’ statements. For example, don’t write, “You didn’t put in my grade for the History journal writing makeup I did. ” This sounds accusatory and rude. Say, “I noticed that I don’t have a grade for my History journal writing makeup and I was wondering if there was a problem with my work. ” SPACING. Follow proper paragraph formatting. After the greeting, hit enter and start a new line. NEVER start your message on the same line as the greeting. Hit enter again before your closing, and add a space between the closing and your name. GRAMMAR. ALWAYS check your spelling, punctuation, capitalization, and grammar BEFORE clicking “Send”.

Attaching a Document ● All your assignments will need to be sent in Word, attached to an email. All documents MUST be TITLED. NEVER send a document called “Untitled”. ● Title each document with your LAST name, FIRST name, ASSIGNMENT name, and class period. Separate each section with a dot. For example, Mitzi Dogface from period 4 would title her Living Through History assignment as Dogface. Mitzi. History. 4. ● To attach a document, look for the paperclip icon in your email. Then browse your computer and click on the assignment you want to attach.

Texting vs. Email Text messages and emails have some important differences, especially depending on several factors, such as who you are writing to and the relationship you have with that person. (Audience) The tone of an email should be much more formal than that of a text message. Do not use abbreviations such as lol, btw, or FYI or emojis in an email unless you have a casual, close relationship with the recipient and/or the other person did so first. Keep it professional. ALWAYS introduce yourself in an email. This is not necessary in a text (or on Remind) unless you are not sure if the recipient has your contact information in their phone.

Email Dos and Don’ts ● DO include a message in EVERY email you send ● DO include your NAME and CLASS period in EVERY email you send that is not part of a conversation. (In other words, the first email. If I write back, and the you write respond, you do not have to keep introducing yourself. ) ● DO check your grammar, spelling, capitalization, etc. before clicking send. ● DO send every email to yourself as well, in case it gets lost ● DO check your email REGULARLY! This means several times a day!

Dos and Don’ts ● DON’T send an email with ONLY an attachment. You MUST provide the recipient with AT LEAST your name, class period, and what it is that you are sending ● DON’T send an email with ONLY a link to something else. Again, provide your name, class period, and what you are sending ● DON’T send vague messages that will result in confusion. Your teacher CANNOT help you if they don’t know what you’re talking about! ● DON’T use text talk, lowercase “i”, or abbreviations

Your Assignment—Email Etiquette Write a FORMAL email to Mrs. Silverstein that answers the following question: “How do you feel about online school? ” Your email must include: ● An appropriate subject line (Email etiquette assignment) ● A proper greeting with correct punctuation, capitalization, and spacing ● An introduction, including your FULL NAME and class period ● Your opinion about the topic, along with DETAILED support (why you feel this way) ● Four sentences (minimum) ● A proper closing (Sincerely, Regards, All the best, etc. ) ● Your FULL name again ● Proper spelling, punctuation, and grammar throughout (NO text talk!) ● A NAMED (Best meme), attached document with your favorite recent meme about virtual school, the coronavirus, or something else relevant to the world today

Your Assignment: Objectives ● Practice proper email etiquette by writing an email to your teacher ● Practice naming and attaching a Word document to an email, since that is how you will be turning in all work ● Practice basic computer skills that are necessary in the real world NOTE: This is NOT something that is to be written in a Google doc and sent via a link. That is NOT the point of the assignment and work sent in this way will earn a ZERO. Be sure you READ the directions CAREFULLY and follow the example!

Additional Info/Deadlines There is an example and a rubric in the document that I sent out during spring break. It is also on my website, and is titled “Email Etiquette Assignment. ” Be sure to follow the directions CAREFULLY and look at the example for how SPACING should be done. This is due by April 6 at 5 PM for “A” day classes; April 7 for “B” day classes and homeroom period 1 at 5 PM.