DELIVER A SHORT ORAL PRESENTATION IN ENGLISH D

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DELIVER A SHORT ORAL PRESENTATION IN ENGLISH D 1. LAN. CL 10. 05 Slide

DELIVER A SHORT ORAL PRESENTATION IN ENGLISH D 1. LAN. CL 10. 05 Slide 1

Assessment for this Unit may include: � Oral questions � Written questions � Work

Assessment for this Unit may include: � Oral questions � Written questions � Work projects � Workplace observation of practical skills � Practical exercises � Formal report from employer/supervisor Slide 2

1. Prepare for an oral presentation Performance criteria for this element are: 1. 1

1. Prepare for an oral presentation Performance criteria for this element are: 1. 1 Define the audience for the oral presentation 1. 2 Select the topic of the oral presentation suitable for the audience 1. 3 Locate sources of information to support the oral presentation 1. 4 Select relevant information to be included in the oral presentation 1. 5 Organise information in a logical order for the oral presentation 1. 6 Check that the presentation is grammatically correct and contains a good range of vocabulary Slide 3

Define the audience for the oral presentation Before you plan a presentation, it is

Define the audience for the oral presentation Before you plan a presentation, it is critical to understand the people who you are presenting to. You should ask: � How many people am I presenting to? � How old are they? � What do they do? � Why are they attending the presentation? � How much do they know or not know about the topic? � Why are you presenting? Slide 4

Understanding your audience Slide 5

Understanding your audience Slide 5

Understanding your audience Slide 6

Understanding your audience Slide 6

Understanding your audience Slide 7

Understanding your audience Slide 7

Select the topic of the oral presentation suitable for the audience When choosing a

Select the topic of the oral presentation suitable for the audience When choosing a topic for your presentation you should ask some questions including: � Is the topic appropriate for the context or occasion? � Will the audience be interested in the topic? � Can you talk about the topic confidently and enthusiastically? � Is the presentation going to present something new or show another perspective for your audience? � What does the audience know about the topic? Slide 8

Locate sources of information to support the oral presentation Information for an oral presentation

Locate sources of information to support the oral presentation Information for an oral presentation can come from many sources including: � Surveys and questionnaires � Newspapers, magazines and journals � Books � Internet � Personal experience � Film documentaries Slide 9

Select relevant information to be included in the oral presentation Selecting the appropriate information

Select relevant information to be included in the oral presentation Selecting the appropriate information for the presentation is critical for its success. You should: � Be clear about the outcome you want for the presentation � Understand your audience � Collect enough information to achieve the outcome � Choose information that is relevant for your presentation Slide 10

Outline Look at the example outline in your Trainee Manuals. Is the outline effective?

Outline Look at the example outline in your Trainee Manuals. Is the outline effective? Why? Slide 11

Selecting appropriate information Reports Informative Instructional Arousing Facts Raise attention Figures Time: when things

Selecting appropriate information Reports Informative Instructional Arousing Facts Raise attention Figures Time: when things should be done Provide specific instructions or orders Graphs, charts, diagrams Survey results Data Recommendations Questions Place: where things should happen Cause and effect: how things should happen Diagrams and visual aids Why is the information valuable? Process and steps Demonstrate Examples or stories Comparison of past and present Audience experiences Feedback and questions Visual aids Explanation of new terms or equipment Questions and feedback Persuasive Other Facts and examples Visual aids and data Potential solutions or benefits Reasons why Questions Slide 12

Organise information in a logical order for the oral presentation An introduction Speaker introduces

Organise information in a logical order for the oral presentation An introduction Speaker introduces himself/herself and the topic An outline Speaker briefly explains what he/she is going to talk about Main body Speaker gives the main points of his/her presentation Summary Speaker repeats the main points of his/her presentation in a shortened form Conclusion Speaker ends his/her presentation and thanks the audience for listening Questions Speaker asks the audience if they have any questions about his/her presentation Slide 13

Introduction When you are introducing yourself and your topic, you need to include the

Introduction When you are introducing yourself and your topic, you need to include the following: � Greet the audience � Tell the audience your name � Tell the audience the title of your presentation � Tell the audience the purpose of your presentation Slide 14

Introducing yourself Slide 15

Introducing yourself Slide 15

Introduction examples Introduction one Hello. I’m going to talk about scuba diving in the

Introduction examples Introduction one Hello. I’m going to talk about scuba diving in the Coral Sea. I like scuba diving and the Coral Sea is a great place to go scuba diving. I’ve gone scuba diving in the Coral Sea about ten times. It’s lots of fun. Now, I will start my presentation. Introduction two Good morning, everyone. My name is Joseph. This morning, I would like to talk to you about scuba diving in the Coral Sea. The title of my presentation is ‘the best places to scuba dive in the Coral Sea. ’ I’d like to inform you about the best places in the Coral Sea to scuba dive, how to get there and how much money it will cost. Slide 16

Main body of a presentation When you are writing your presentation, you will need

Main body of a presentation When you are writing your presentation, you will need to remember the following: � Include all main points � Supporting information � Linking words/expressions � Grammar � Vocabulary � Topic sentences Slide 17

Summary and conclusion A good summary/conclusion follows this pattern: � Signal the end of

Summary and conclusion A good summary/conclusion follows this pattern: � Signal the end of presentation � Summary of presentation � Recommendations � Closing remarks � Invitation for questions Slide 18

2. Deliver a short oral presentation This element includes 3 performance criteria: 2. 1

2. Deliver a short oral presentation This element includes 3 performance criteria: 2. 1 Rehearse oral presentation 2. 2 Deliver an oral presentation appropriately for five minutes on a researched topic of interest 2. 3 Answer questions following the oral presentation Slide 19

Summary tips You should start your summary with one of the following phrases: �

Summary tips You should start your summary with one of the following phrases: � To sum up let me say. . . � To summarize what I have told you… � In summarizing what I have said today… � Let me go over the main points again… Slide 20

Inviting Questions � After you have finished your presentation, you should ask the audience

Inviting Questions � After you have finished your presentation, you should ask the audience if they have any questions � You should say one of the following phrases: § Does anyone have a question? § I would be glad to answer any questions now § Are there any questions? Slide 21

Check the presentation is grammatically correct and contains a good range of vocabulary Dubai

Check the presentation is grammatically correct and contains a good range of vocabulary Dubai is a popular city with tourists from many countries. These tourists come to enjoy the hot weather, the beaches and the beautiful hotels. Tourists also like to go shopping in Dubai which is famous for its gold. Slide 22

Writing and presenting a report In your future vocational studies in the tourism, hospitality

Writing and presenting a report In your future vocational studies in the tourism, hospitality and accommodation industry, or in your job in the future, you could be asked to write and present a report. This means that you have to give your trainer/supervisor information about: � Something that you have found out about � Something that was done � Something that you have seen or heard about Slide 23

Deliver a short oral presentation This unit is comprised of three elements: � Prepare

Deliver a short oral presentation This unit is comprised of three elements: � Prepare for an oral presentation � Deliver a short oral presentation � Evaluate a short oral presentation Slide 24

Rehearse oral presentation Now it is time to write your presentation. You should: �

Rehearse oral presentation Now it is time to write your presentation. You should: � Remember your audience � Match the topic to the audience � Select the relevant information � Write an outline � Write the whole presentation � Check grammar and vocabulary Slide 25

Rehearsing your oral presentation There are two main things to consider when making a

Rehearsing your oral presentation There are two main things to consider when making a presentation: � Your voice � Your body language Slide 26

Body language is an important part of a presentation and you should consider your:

Body language is an important part of a presentation and you should consider your: � Eye contact � Hand � Facial expressions � Movement � Posture Slide 27

Your turn! It is now your turn to rehearse your presentation. Remember to: �

Your turn! It is now your turn to rehearse your presentation. Remember to: � Think about your voice, tempo, volume � Speak clearly � Be aware of your body movements and posture � Not read from your notes � Use appropriate body language Slide 28

Deliver an oral presentation appropriately for five minutes on a researched topic of interest

Deliver an oral presentation appropriately for five minutes on a researched topic of interest You will now deliver your presentations. Some of the things that your trainer will be looking for are: Area Specific points Content Interesting and relevant, organised in a logical order including an introduction, outline, main body, conclusion Speaking Referring to notes but not reading from them, speaking clearly with correct pronunciation, avoiding repetition, appropriate tempo, audible Body language Eye contact with audience, use of hands, facial expressions, movement, not using gestures or movement that is distracting for the audience Grammar Accurate grammar which includes linked sentences to convey ideas in a consistent tense, a wide variety of vocabulary that conveys precise meaning, complete sentences, avoid using too many adjectives Questions Answering questions clearly, succinctly and directly with appropriate responses that address the question Slide 29

Answer questions following the oral presentation To prepare for questions about your presentation you

Answer questions following the oral presentation To prepare for questions about your presentation you should: � Research your topic thoroughly � Determine the types of question you may be asked and prepare responses for these questions � Make sure you have organised enough time for questions within your presentation timing � Ask the audience if they have any questions � Draw the audience’s attention to the focus of your topic and frame the question parameters, for example “Do you have any questions about the three issues I raised? ” Slide 30

How to respond to questions When responding to questions: � Listen carefully � Clarify

How to respond to questions When responding to questions: � Listen carefully � Clarify exactly what the person is asking � Include all of the audience � Respond effectively and clearly � Provide some way for further questions if needed Slide 31

3. Evaluate a short oral presentation This element includes three performance criteria: 3. 1

3. Evaluate a short oral presentation This element includes three performance criteria: 3. 1 Gather feedback from others regarding the oral presentation 3. 2 Reflect on feedback 3. 3 Describe how the oral presentation could be improved in the future Slide 32

Gather feedback from others regarding the oral presentation There are many ways to gather

Gather feedback from others regarding the oral presentation There are many ways to gather feedback including: � Filming your presentation and watching � Interviews with individual audience members � Evaluation forms � Trainer feedback � Self-reflection � Asking questions about your presentation Slide 33

Reflect on feedback When reflecting on feedback it is important to: � Listen or

Reflect on feedback When reflecting on feedback it is important to: � Listen or analyse the feedback carefully and thoroughly � NOT take it personally � Look for evidence in your presentation that supports the feedback received � Accept the feedback as a gift to help you improve your future presentations � Identify one or two main areas for improvement � Consider ways of improving these areas � Look for support and information that relates to the feedback Slide 34

Describe how the presentation could be improved in the future Some common areas for

Describe how the presentation could be improved in the future Some common areas for non-native English speakers that require improvement could be: � Pronunciation � Grammar � Body language � Use of visual material � Organisation of content � Pace � Confidence and nervousness � Vocabulary � Questions Slide 35