Oral Presentation Techniques 1 Oral Presentation Techniques Objectives

Oral Presentation Techniques 1

Oral Presentation Techniques: Objectives • Understand the key factors for successful presentation delivery • Prepare effective visual aids • Deliver successful presentations • Evaluate presentation delivery Oral Presentation Techniques 2

4 Key Factors for a Successful Presentation 1. Timing 2. Attention span 3. Personal approach 4. Practice Oral Presentation Techniques 3

1. Timing Do not ramble on during a presentation Remember: One Minute per Slide as Guideline Oral Presentation Techniques 4

2. Attention Span: Audience attention fluctuates A T T E N T I O N Repeat ideas key Voice Jokes TIME Oral Presentation Techniques 5

3. Personal Approach Personal features of the presenter can make or break presentation A. Gesture B. Voice C. Eye Contact D. Breathing Oral Presentation Techniques 6

3 A. Gesture Important in nonverbal communication • Emphasize points • Highlights • Audience attention • Vary gesture • Important elements – Position of speaker – Position of transparencies – Not too much movement Oral Presentation Techniques 7

3 B. Voice Critical part of a verbal presentation • Volume—speak to be heard • Modulation— vary the voice • Pause—make emphasis with pause Oral Presentation Techniques 8

3 C. Eye Contact Look at each member of your audience • • Involvement Trust/support Interest Spontaneous reaction Oral Presentation Techniques 9

3 D. Breathing during presentation is different from normal breathing • Breathe deeper for – Volume – Control – Emphasis • Don't lose your breath or you will drown in mid-air Oral Presentation Techniques 10

Elements of an Oral Presentation • Good visual aids • Logical sequence Oral Presentation Techniques 11

Why Do We Need Visual Aids? • • Crystallize ideas Keep speaker on track Generate interest Help information retention Use visual aids to maximize the effectiveness of your presentation Oral Presentation Techniques 12

Visual Aid Rules • • Keep it simple Minimize words Use large fonts List key points Use exact phrasing Use color Prepare handouts Oral Presentation Techniques 13

Prepare a Presentation in a Logical Sequence 1. Situation 2. Theme 3. Storyline 4. Storyboard 5. Master 6. Production 7. Practice 8. Evaluation Oral Presentation Techniques 14

1. Situation Consider the audience carefully • • • How big? Who? Level of knowledge? Level of interest? Resistance? Time? Oral Presentation Techniques 15

2. Theme Define your theme in one short sentence • Be concise • Be direct Oral Presentation Techniques 16

3. Storyline Break down your theme into major parts Theme Problem Definition Approach Findings Recommendation Storyline Oral Presentation Techniques 17

4. Storyboard Visualize the storyline into a storyboard Theme Problem definition Approach Findings Recommendation Oral Presentation Techniques 18

5. Master Finalize the flow of the presentation • • • Finalize data Sketch all diagrams—clarity Conclusion Check for logic Consultation Rehearsal Oral Presentation Techniques 19

6. Production • Allow plenty of time for production • One key message per slide! • 5 rules when preparing a visual aid: – 1. Keep it simple – 2. Minimize words – 3. List key points – 4. Make letters large – 5. Use exact phrasing Oral Presentation Techniques 20

7. Practice! Adequate rehearsal is essential for a good presentation • Development of visual • Transition • Self-confidence • Timing each Practice Makes Perfect Oral Presentation Techniques 21

8. Evaluation • After every presentation EVALUATE – Did the audience “get” the key points? – Were the visual aids clear and useful? – Were the questions relevant? • When possible, use written evaluations Oral Presentation Techniques 22

Conclusion • Any professional can become an effective presenter • Knowledge is not enough • Communication is equally important • Investing time and effort in improving presentation skills is always rewarded Oral Presentation Techniques 23