Welcome to the OEL Provider Services Portal Training

Welcome to the OEL Provider Services Portal Training: New Features for Summer 2018 PLEASE SILENCE YOUR CELL PHONES

Agenda • When to begin using new features in the OEL Portal. • Features Providers should continue to use on the ELCHC Provider Portal • How current information will link to new OEL Portal • Demonstration of new Features • What’s new for Families in the OEL Portal

OEL Provider Services Portal

What is the OEL Provider Services Portal? • Same system used to complete 2018 -19 Provider Profiles and Contracts • Statewide Online System to manage the CCR&R, School Readiness and Voluntary Prekindergarten (VPK) Programs • OEL – Office of Early Learning, Florida Department of Education • Link: https: //providerservices. floridaearlyle arning. com

OEL Provider Services Portal ELCHC Provider Portal ASQs Messaging Sign-in/out sheets Coalition Portal Family Portal

On July 2, 2018, Attendance and Child Enrollment Features will be available on the OEL Provider Services Portal

What features should VPK Providers continue to use on the ELCHC Provider Portal? • Messaging the ELC • Uploading Sign in/out sheets • Summer VPK Enrollments and Child Terminations • Summer VPK Attendance

What features should SCHOOL READINESS Providers continue to use on the ELCHC Provider Portal? • Messaging the ELC • Uploading Sign in/out sheets • ASQs • June’s SR Attendance

What Features Should VPK Providers Use in the OEL Provider Services Portal? Now Starting in July Starting in August Provider Profiles Contracts VPK Fall Enrollment VPK Child Terminations VPK Fall Attendance

What Features Should SCHOOL READINESS Providers Use in the OEL Provider Services Portal? Now Provider Profiles Contracts Starting in July SR Enrollment July’s SR Attendance* *Attendance can be entered daily, weekly or monthly

Enrollment for VPK / School Readiness

Enrollment Beginning in July all active SR & VPK enrollments on your attendance roster will be transferred to the new OEL Portal

Manage VPK Enrollments • Starting July 2, 2018, to enroll VPK children providers must submit an “Enrollment Request” in the OEL Portal • Providers enter information found on the Child’s Certificate of Eligibility (COE) • Bulk Upload Option Available

Manage VPK Enrollments (cont. ) • Once an Enrollment Request is submitted for a child, another provider cannot request to enroll with the same COE • A child cannot be enrolled before the Issue Date on the COE After October 1 2018 COEs will no longer be accepted through the ELCHC Portal

Manage VPK Enrollments (cont. ) • Any Enrollment Request can be • cancelled before it is processed by the ELC • Terminations should be • processed on the Enrollments>Manage VPK Enrollments >Request/Change Enrollment tab Select “Terminate” to remove a child’s enrollment from a VPK Class Transfers are managed on this page as well

Manage School Readiness Enrollments • Families can select their child’s provider in the Family Portal • Provider can accept/reject the Enrollment • The School District will approve enrollments • The School District may enroll a child at a provider on behalf of the family/provider if requested • Payment Certificates will be virtual on the OEL Portal

Check your OEL Portal Dashboard!

Manage School Readiness Enrollments (cont. ) • On the Enrollments>Manage SR Enrollments> View/Edit SR Enrollments tab Providers will be able to: – End a Child’s Enrollment – View the Payment Certificate >>Scroll to the Right to view these buttons

Summary of Enrollment in the OEL Portal STARTING JULY 2, 2018, NO MORE:   VPK Termination Forms*   VPK Class Transfer Forms* INSTEAD: ü Use the OEL Provider Services Portal to make   Uploading VPK COEs* (But Keep any changes to Enrollment Onsite) for both VPK and School Readiness   Paper SR Payment Certificates   Paper SR Provider Transfer Forms   Paper Rosters for Adjustments *Except for VPK Summer Classes

VPK / School Readiness Attendance

Attendance • Attendance will be submitted in the OEL Provider Services Portal • Adjustments to Attendance/Payment will be processed differently than before • ELC/SD cannot change attendance for providers • No Exceptions: We are unable to process payments for Providers that do not submit attendance in the new portal

VPK Attendance • VPK Attendance will be broken down by class • Attendance can be processed by individual child, not delaying payment for other children Start Submitting VPK Attendance for Fall 2018 in the New Portal • System will automatically: – Mark children as present, so providers only enter absences or terminations – Populate VPK Class Holidays • Attendance can be saved daily, weekly, or monthly • New Legend:

VPK Attendance (cont. )

SR Attendance • When providers mark an absence, the system will prompt you to provide a reason and documentation, if applicable • Attendance can be processed by individual child, not delaying payment for other children • Attendance can be entered daily, weekly, or monthly • System will automatically mark children as present, so providers only enter absences or terminations Start Submitting July’s SR Attendance in the New Portal

SR Attendance (cont. )

What’s New for Families in the OEL Portal? • All School Readiness eligibility processes will be done online using the OEL Family Portal • Apply for School Readiness child care services • No more submitting/faxing paper packets for eligibility • All required eligibility documents will be uploaded onto portal • Ability to search and choose childcare providers • Recertification • Transfer child care provider • Report/update changes

Resources & Assistance ELCHC You. Tube Channel: https: //www. youtube. com/user/ELCHillsborough üTraining Videos Produced by OEL for Providers and Families üLater this Summer: Recorded Webinar of this Training Series OEL Provider Services User Guide (link on Dashboard of the OEL Provider Services Portal Home Screen) School District’s School Readiness Services üNet Park Office Phone: 813 -744 -8941, press “ 1” üNorth Tampa Office Phone: 813 -419 -5391 ELC of Hillsborough County ü Phone: 813 -515 -2340 ü Contact your Finance or Family Services Specialist for assistance with Attendance or Enrollments

THANK YOU FOR JOINING US!