Bureau of Health Systems Joint Provider Surveyor Training

Bureau of Health Systems Joint Provider Surveyor Training Mike Pemble, Director April 10, 2012 C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 1

Health Systems Ø License, certify and/or regulate facilities: ü 440 Nursing Homes equaling 46, 890 licensed beds* ü 175 Hospitals equaling 26, 397 licensed beds* ü 12 Psychiatric Hospitals / 48 Psychiatric Units within Hospitals* ü 26 Psychiatric Partial Hospitalization Programs* ü 9 Organ Transplant Facilities ü 662 Home Health Agencies ü 110 Hospice Programs and 21 Hospice Residences* ü 170 End Stage Renal Disease (Dialysis) ü 150 Rural Health Clinics ü 120 Freestanding Surgical Outpatient Facilities/Ambulatory Surgical Centers* ü 15 Comprehensive Outpatient Rehabilitation Facilities ü 11 Portable X-Ray Facilities ü 196 Outpatient Physical Therapy/Speech Pathology ü 7, 659 Laboratories* (not licensed since 1992) ü 10, 063 Radiation Machine Sites *Licensed C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 2

LEGISLATIVE REPORT Michigan Legislature Requests Report: How will the Bureau of Health Systems Become Self Sufficient? Public Act 63 of 2011, Article XII, Section 731: (1) The Bureau of Health Systems shall prepare a report detailing the number of facilities, locations, and beds for each type of health facility licensed, certified, inspected, or otherwise regulated by the bureau. The report shall also include the bureau’s cost to license, certify, inspect, or otherwise regulate each type of facility. The data required by this subsection shall be collected and reported on acute care hospitals, home health agencies, hospice residences, psychiatric units in general hospitals, psychiatric hospitals, partial hospitalization psychiatric programs, outpatient surgical facilities, laboratories, end stage renal disease facilities, rural health clinics, substance abuse programs, long-term care facilities including nursing homes, hospital long-term care units, county medical care facilities, and radiation machines. (2) By February 1, the Bureau of Health Systems shall work with interested stakeholders to recommend to the governor and the legislature a schedule of fees to be charged by the bureau for regulating health facilities. The fee schedule proposed by the bureau shall bear a direct relationship to the cost of the service or act, including overhead expenses. The report shall also recommend the necessary statutory and administrative rule changes necessary to implement the recommended fee schedule. C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 3

Stakeholder Input Summary • • • Electronic survey of stakeholders was sent to over 1, 000 entities including affected licensed provider types and consumer groups Survey resulted in 302 responses; 282 licensed provider responses (93%), 12 nonlicensed responders (4%), 8 responders did not self-identify 93% indicate importance of issuing a license within 90 days 97% indicate importance of timely revisits after deficient practice is sited 85% want timeliness and effectiveness of licensing process improved 35% believe that care and treatment generally better when inspections are performed 92% believe BHS should respond timely to citizen complaints against providers 49% believe fees should support cost of licensing activities 37% would support reasonable license fee increase 45% of responders would not actively oppose a license fee increase 91% of responders indicate that any funding generated from a license fee increase should be restricted to supporting only licensing functions C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 4

Stakeholder Survey Results “Supportive” of a reasonable fee increase by facility type: • FSOF related responders 52% • Hospice related responders 52% • Hospital related responders 67% • Nursing home related responders 30% • Psychiatric related responders 68% C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 5

Better Customer Service • We know licensees want: – Quick report – the clock on fines starts ticking the day we exit from an inspection. – Quick review – a timely response with quality feedback from qualified BHS staff. – Quick revisit – all stakeholders want the facility to be in compliance ASAP to protect residents, avoid penalties and accept new admissions. C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 6

Health Systems The Role of Effective Regulation in Job Creation Ø The number one concern for new providers interested in building new health facilities in Michigan is whether they will receive a timely initial licensing and certification survey once construction is complete. Ø A new facility creates construction jobs and ongoing jobs to run the facility. Ø BHS licensing and certification inspections verify compliance with licensing requirements and Medicare and Medicaid conditions of participation to secure funding that reimburses the facility for the delivery of care. Ø Initial Medicare/Medicaid Certification Surveys are completed by BHS in accordance with the priorities set by the federal Department of Health and Human Services, Centers for Medicare/Medicaid Services, the authority having jurisdiction. Ø Adequate State funding can assure completion of all State and federal survey activity to make Michigan an attractive location to establish new facilities. Ø Inadequate State funding results in failure to complete required inspections. In turn, CMS may deny or delay certification of new providers in the State. C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 7

Bureau of Health Systems We are facing a perfect storm: Nursing Home complaints increasing Increased reporting requirements No additional staff 30 years: No license fee increases Past 10 years: General funding cuts, unpaid furlough days, hiring freezes, early retirement incentives • The overall cost and number of staff necessary to regulate nursing homes has increased annually (insurance, travel, retirement, office space, etc. ) • • • C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 8

Health Systems Getting the most from its resources: üEliminated long standing backlog of nursing home complaint investigations üInnovative nurse recruitment techniques assist in filling health care surveyor vacancies üImproved coordination and efficiencies in the inspection process üImproved communication with provider community üBiannual joint training for providers and surveyors huge success üBHS meeting all LARA departmental dashboard performance requirements ü 91% Survey Reports issued within 10 days in FY 12 (up from 85%) üSignificant progress made on program to allow electronic submissions of Plans of Correction C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 9

Nursing Home Complaint Response Time Average Number of Days from Receipt of Complaint to Surveyor Onsite Non IJ High Priority Complaints: • 2007 – 102. 5 days • 2008 – 105. 7 days • 2009 – 84. 5 days • 2010 – 23. 4 days • 2011 – 15. 9 days Note: Complaints involving Immediate Jeopardy to a nursing home resident are initiated within 2 days of receipt C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 10

Complaints: Protecting Our Most Vulnerable Citizens 90% of the complaints the Bureau of Health Systems receives are related to nursing homes C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 11

Nursing Home Citizen Complaints and Facility Reported Incidents (FRIs) • Facility Reported Incidents (FRI’s) of alleged abuse, neglect, misappropriation of resident property, and injuries of an unknown (suspicious) origin are projected to increase 40% based on 1 st 5 -months FY 12 actual data. • FY 12 Citizen Complaints are projected to increase another 5% based on 1 st 5 -months actual data. • Citizen Complaints increased 11% in FY 11. C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 12

Nursing Home Complaints & Facility Reported Incidents (FRIs) Immediate Jeopardy (IJ) Intakes: FY 2005 - 2011 Complaints and Facility Reported Incidents that have caused or are likely to cause serious injury, harm, impairment, or death to a nursing home resident (Immediate Jeopardy) increased by 78% in FY 11. 5 -months FY 12 data projected for the year shows a continuation of this trend at 39% higher than FY 10. The performance standard requires a surveyor onsite within 2 business days following receipt of the IJ intake. C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 13

Nursing Home Complaints & Facility Reported Incidents (FRIs) Harm Level Non-IJ High Intakes FY 2005 - 2011 Complaints and Facility Reported Incidents that have alleged harm to a nursing home resident, but no Immediate Jeopardy, increased by 41% in FY 11. Based on 5 -months FY 12 data, these Priority 2 intakes are projected to increase by another 30% in FY 12. Also, 5 -month data from FY 10 and FY 11 annualized produce projections that are about 17% below the actual number of FRI’s received for each year. The performance standard is to be onsite to investigate within 10 business days of receipt. C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 14

Long Term Care - Total Number of Complaint Health Surveys Conducted Michigan is the only state within Region V reflecting a consistent pattern of increasing complaint investigations. MI is on a trend to have its nursing home complaints exceed those in states with nearly double the number of nursing homes. *(Total Number of Nursing Homes) C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 15

Nursing Homes cont’d BHS current staff dedicated to nursing home regulation: 162. 85 FTE’s • Health Care Surveyors: 110 • Non-Surveyor Professionals: 30. 85 • Clerical: 22 Relevant factors: • 17% increase in nursing home complaints since FY 10 • 44% increase in facility reported abuse/neglect since FY 10 • 90% of all BHS complaints involve nursing homes • 85% of all BHS inspection time is spent on nursing homes • 14 new nursing homes licensed in FY 12 • $1. 6 million cost accounting increase in staff retirement/healthcare for FY 12 • Investigations are accumulating a backlog (currently >300 intakes pending) • Reports are not always issued timely • Revisits are not always timely C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 16

Bureau of Health Systems Nursing Home licensees currently pay: • $2. 20/bed x 46, 890 beds = $103, 000 • Total Costs: $23 million to regulate MI nursing homes • BHS receives federal and state funding, mostly federal funds since most nursing homes are Medicare/Medicaid certified. State obligation: • $7, 210, 221 / 48, 245 beds = $150 per bed Report recommendation: • $1, 500 annual license fee along with a $136 annual per bed fee to more fairly balance the costs between very small and very large nursing home operators. C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 17

Analysis of Disputed Citations FY 09 - FY 11 FY 09 FY 10 FY 11 Total Health Citations 4, 538 4, 267 4, 359 Standard Survey Citations 3, 889 3, 365 3, 335 (8. 4 per survey ave) Complaint Survey Citations 649 (0. 9 per survey ave) Citations Appealed Through IDR process (7. 3 per survey ave) (7. 4 per survey ave) 902 (0. 6 per survey ave) 305 299 (7% of total) 1, 024 (0. 6 per survey ave) 360 (8% of total) Source: BHS IDR Log PDQ federal data base C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 18

BHS and MPRO IDR Results: 360 Total Source: IDR Log Out of 278 Percentage BHS Total Tags Reviewed 278 77% Supported 172 62% Amended 43 15% Deleted 63 23% Out of 82 Percentage MPRO Total Tags Reviewed 82 23% Supported 67 82% Amended 4 5% 11 13% Deleted Overall, <2% of all FY 11 citations were deleted through informal appeal. Only 8% of all FY 11 citations were appealed through IDR. C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 19

Keynote Address: Dr. Charlotte Eliopoulos, RN, Ph. D “Challenges of Caring for Clinically Complex Residents” C U S T O M E R D R I V E N. B U S I N E S S M I N D E D. 20