Welcome CTPF New Hire Orientation Organizational Overview Key

Welcome CTPF New Hire Orientation !

Organizational Overview Key Policies and Procedures Benefits Getting Started at CTPF 2

OUR MISSION To provide, protect, and enhance the present and future economic well-being of members, pensioners and beneficiaries through efficient and effective management of benefit programs, investment practices and customer service, and to commit to earning and keeping the respect and trust of the participants through quality service and by protecting retirement benefits, in compliance with applicable laws and standards. DID YOU KNOW: CTPF is the OLDEST public pension fund in Illinois and the 2 nd oldest in the NATION.

Organizational Structure Board of Trustees Internal Auditor Adriane Mc. Coy Executive Director Charles Burbridge Deputy Executive Director Mary Cavallaro 4

Organizational Structure (cont. ) CTPF Leadership Team Executive Director Charles Burbridge Deputy Executive Director Mary Cavallaro Chief Legal Officer John Schomberg Chief Technology Officer Vandana Vohra Director of Investments Angela Miller-May Manager of Human Resources Lauren Axel Chief Benefits Officer Open Director of Communications Tracey Schroeder Chief Financial Officer (CFO) Alise White Manager of Administrative Services Gail Davis 5 As of 2/2018

Core Business Process Flow Benefits Document Retention Member Records Employee Data Received Accounting and Finance Investments A/R Funds Received Funds Invested Estimates, Refunds, Pensions Calculated, and Health Insurance Administration Accounting and Finance A/P Funds Dispersed 6

Support Services Member Services Technology CTPF Administration Call Center Counseling Program Management Office (PMO) Infrastructure Applications HR Legal Communications 7

Key Policies – Employee Handbook § CTPF Communications Policy § Standards of Conduct Compliance § Acceptable Use § § § Email use Passwords Workstation Security Wireless Use and Mobile Devices Removable Media § EEO, Harassment, Bullying § Ethics § Outside and Volunteer Work § Safety 8

Personal Presentation Business Casual Jeans on Friday § No athletic shoes § Collard shirts (men) § No casual sandals or cold weather boots Dress up on Board Meeting Days

Personal Presentation Examples 10

Open Door Policy When bringing a suggestion, concern, or complaint forward, the following process usually works best: § Speak to your supervisor first. Your supervisor can usually give you the information and feedback that you need. § Speak to your second level supervisor or Human Resources. If you have taken your issue to your supervisor and it has not been resolved, or if your issue involves your supervisor, you should proceed to this level. § Speak to the Executive Director. If your issue remains unresolved, speak directly with the Executive Director.

Trakstar is our new performance management system. Trakstar serves as a way to track your performance year-long and administers your performance self evaluation and review. Why Use Trakstar? • Improve communication between you and your manager about your performance • Keep track of feedback given throughout the year from yourself, your manager, and other employees • Track your progress toward your goals • Managers score your appraisal and keep you informed on the progress of your review 12

Trakstar Notes & Elements • What are notes? • Notes are feedback you can give to yourself and to your colleagues. These notes can be either constructive, recognize a job well done or log current performance activity. These notes should be tied to elements (competencies and goals) to track performance. 13

Trakstar Notes Page Once a note is saved and tied to an element, Trakstar will make the note available for you to use in your self evaluation. Note: Be specific and concise when writing notes for yourself or others. 14

Performance Measurements SMART Goals • Project based • Competency based Competencies • Communication • Adaptability • Accountability • Collaborative • Member Focused • Analytical/Problem Solver/Decision Maker • Business Acumen • Intellectual Curiosity/Professional Development • Management Competency • People Management • Leadership Team Competency • Strategic Management Rating Scale • 1 -4 Rating scale Ongoing Feedback • 1 -1 meetings on a monthly basis Annual Review • Typically begins at the start of each fiscal year (July 1) 15

Health Benefits Health 16

Making a Health Insurance Choice Do the math and consider: Health § Your medical needs § Yearly premium costs § Annual deductible, coinsurance, out of pocket maximums and Rx copayments § Choice of network providers 17

PPOs vs. HMO Health Insurance 18

Health Insurance Premium Rates Premium Per Plan - Bi-Weekly Rates Coverage Levels - Health & Dental Insurance BCBS PPO BCBS HMO – IL Your Cost CTPF’s Cost Employee $19. 54 $306. 53 $5. 74 $185. 65 Employee +1 $52. 13 $599. 44 $19. 14 $363. 63 Family $97. 73 $879. 61 $40. 19 $533. 97 19

Cost Comparison Employee Only Coverage BCBS PPO HMO IL Bi-weekly Employee Rate $19. 54 $5. 74 Deductible $250 $0 Additional Deductibles $200 ($400) Hospital $150 ER Out of Pocket Max $1, 500 Office Visits (in/out of network) 90/70 $20 copay Preventative Care/Screening/ Immunization Access No charge Large Network Limited and need PCP 20

Dental Insurance Premium Per Plan and Bi-Weekly Rates BCBS PPO Dental Your Cost Employee $0. 66 Employee + 1 $2. 44 Family $5. 47 CTPF’s Cost $21. 31 $46. 44 $72. 74 § Choose any dentist § Non-BCBS PPO dentist, benefits paid on usual and customary rate and participant pays amounts beyond U&C § Preventive and diagnostic not subject to deductible 21

Dental Insurance Dental Benefit Deductible Maximum benefit Orthodontia limit $50 per participant per year with $150 maximum per family per year $2, 500 per year per participant $2, 000 lifetime maximum per participant *Lifetime maximum is the cumulative dollar amount paid for dental care incurred by an individual enrollee or family for the life of the enrollee or the plan. Exams, cleaning, x-rays, and fluoride 100% covered, no deductible 2 periodic exams, 2 cleanings, 2 sets x-rays person per year Restorative Services: fillings, extractions Endodontics: root canals Crowns/Inlays/Onlays 80% after deductible 50% of Maximum Allowance PPO 50% of Usual and Customary fee non-PPO 22

Vision Insurance – Employee Paid Eye. Med Premium Per Plan and Bi-Weekly Rates Coverage Levels Eye. Med Your Cost • • Employee + Spouse $2. 43 $4. 63 Employee + Child(ren) $4. 87 Family $7. 16 You may choose any eye doctor within Eye. Med’s list of providers to receive innetwork benefits, OR you may use an out-ofnetwork provider for additional reimbursements. Available to full-time and part-time employees Vision Benefit Frequency Summary Eye Exam Lenses (in lieu of contact lenses) Once every 12 months Contacts (in Once every 12 lieu of lenses) months Frames Once every 24 months

Vision Insurance Benefit Highlights In-Network Member Cost: Exam $20 Copay Out-of-Network Member Reimbursement up to: $40 (With Dilation as Necessary) Frames (Any available frame at provider location) $0 Copay; $130 allowance, 20% off balance over $130 $91 Lenses (See summary on ADP) Contact Lenses (Contact Lens allowance includes materials only) 1. Conventional 2. Disposable 3. Medically Necessary 1. $0 Copay; $130 allowance, 15% off balance over $130 2. $0 Copay; $130 allowance, plus balance over $130 3. $0 Copay; Paid-In-Full 1. $130 2. $130 3. $210

Additional Insurance Benefits Life and AD&D Short-term Disability Long-Term Disability Voluntary Life 25

Additional Insurance Benefits AD&D and life insurance assists your family from financial hardship in the event of death §Benefit amount: $50, 000 STD insurance provides a weekly benefit if you are unable to work due to a covered disability LTD insurance provides you with a monthly cash benefit if a covered disabling illness or injury takes you away from work for an extended time Optional life helps shield your family from financial hardship in the event of death §LTD begins after the STD maximum benefit of 13 weeks is over §Eligibility: Receive benefit after an elimination period §Frequency of benefit: Weekly check that replaces a portion of your income (60%) while you recover §Maximum benefit coverage: 13 weeks §Portable §You can elect $10, 000 to $500, 000 in $10, 000 increments §Coverage can be purchased for you, your spouse, and your child(ren) 26

Flexible Spending Arrangements Health Care § Up to $2, 650 can be set aside through pay deductions for out of pocket expenses per calendar year Eligible expenses include: § Eyeglasses/Contacts § Prescriptions § Dental services § More § Cash flow advantages Dependent Care §Up to $5, 000 annually for dependent care: § Eligible expenses include: • Daycare • Camp • Eldercare §Reimbursed only after contributions cover expenses 27

Example: Flexible Spending Arrangements § Single employee earning $50, 000 $500+ Savings Annual Savings With Medical FSA Without Medical FSA Annual Pay $50, 000 FSA Contribution ($2000) $0 Taxable Income $48, 000 $50, 000 Federal Income Tax ($12, 000) ($12, 500) After-Tax $ on eligible $0 expenses ($2, 000) Spendable Income $35, 500 $36, 000 28

More Pre-Tax Benefits: Retirement Savings & Transit Supplemental Savings Plans Pension Pre-tax Transit 29

Pension Benefit TIER 1 Employed before 1/1/2011 BENEFIT TIER 2 Joined fund on or after 1/1/2011 Retirement age for a pension 62 w/5 years of service without a reduction 60 w/20 years of service 55 w/ 33. 95 years of service 67 w/10 years of service Retirement age for a reduced 55 w/ 20 years of service pension 62 w/10 years of service Final Average Salary Calculation Avg. of 4 highest years in 10 preceding retirement Avg. of 8 highest years in the 10 preceding retirement Pensionable Earnings Cap None Capped - $113, 644. 91 (2017) 30

Supplemental Saving Plans 31 Are you saving enough for retirement? • $18, 500* Annual limit • $6, 000* Catch-up Contribution (50+) • Changes can be made once per quarter The following benefits are offered by each carrier: § Valic 457(b) § Vanguard 403(b) § Valic 403(b) Please see HR for Enrollment Materials! *2018 Limits

Pre-Tax Transit 32 Parking • Downtown • Train Station Metra/CTA/RTA • • • Monthly Pass Set Amount Fill out the form • Changes can be made two times per year Maximum pre-tax transit benefit: $260/month DID YOU KNOW? Pre-Tax benefits can decrease your taxable income!

PAID TIME OFF

Holidays § New Year’s Day § Veteran’s Day § Martin Luther King Jr. Day • Thanksgiving § President’s Day § Day After Thanksgiving § Memorial Day § Christmas Day (office closed § 4 TH of July § Labor Day Dec. 25 th) § Floater Holiday DID YOU Bureau of Labor Statistics- On average, KNOW: employers in the U. S. give full-time employees 7. 6 holidays. http: //www. bls. gov/news. release/ebs. t 05. htm *If a holiday falls on Sunday, it will be moved to the Monday. If a holiday falls on Saturday, it will be moved to the Friday. 34

Vacation Time § Accrue each Sunday from the previous week worked* Capped at 210 hours/30 days § Pay out at the time you leave CTPF *Manual adjustments may be required due to LOA, new hire week, termination week – accruals based on full days worked in the previous week 35

Full-Time Sick Leave § Cap at 24 days / 168 hours § Accrues each Sunday from the previous week worked* *Manual adjustments may be required due to LOA, new hire week, termination week – accruals based on full days worked in the previous week 36

Part-Time Sick Leave § Accruals start on the first day of employment § Your accruals can be viewed on your pay stub! § Must be employed for more than 6 months to begin using sick leave § May take time in increments of 30 minutes or more Years of Service Requirements All Must work more than 80 hours in 120 day period Days 5 Weekly Accrual Benefit Cap 1 hour for every 35 hours/5 days worked 37

Other PTO Bereavement Voting Jury Duty Up to 5 days for immediate family Ability to use available vacation, sick Up to 2 hours in unable to vote in non-working hours Paid time, provide a copy of the summons letter to HR 38

Miscellaneous Benefits Employee Assistance Program (EAP) Health Club Tuition Community Reimbursement Health Charities 39

Employee Assistance Program (EAP) Counseling – telephonic, in-person, and online 40 Work-Life Solutions § Day Care § Stress § Camp § Relationships § Eldercare § Parenting/Fa § Pets § Financial Aid § Adoption § Wellness mily Issues § Depression § Addiction Legal-Financial Services Legal Counseling § Free consultation and referral to a local attorney § 30 minute free consult with that attorney Financial Counseling § Budgeting § Home Buying § Estate Planning § Bankruptcy Prevention 40

Fitness Center: Life. Start Fitness – CTPF Paid CTPF will cover the $50 initiation fee § Convenient location § Hours 5: 30 am-8: 00 pm § Weight Equipment, Treadmills, Ellipticals Other Services Offered: At an additional cost § $25/month workout classes § Personal Training Available § Lockers FREE to all CTPF Employees NEW

Tuition Reimbursement FT Employees in good standing and with more than 180 calendar days (6 months) of service may be eligible for tuition reimbursement Tuition not fees or materials § Reimbursement varies based on graduate/ undergraduate/certification program and grade received § Must work 3+ years from last reimbursement check or will be subject to repayment provisions § Eligible to receive up to $5, 000/fiscal year 42

Community Health Charities CTPF has partnered with Community Health Charities who's mission is to unite caring donors in the workplace with our nation's most trusted health charities. § Pick a charity (or two) that they would like to include a donation for from their pay check We highly encourage the CTPF team to consider making a difference in our community. Remember, every amount helps! 43

Benefits Guide Questions about your benefits? CTPF’s Benefits Guide is a great resource to assist you in learning about your benefit options! It includes additional information about the following topics: • Health, Dental and Vision Insurance • Disability & Life Insurance • Supplemental Savings Plans • Retirement Benefits • Pre-Tax Transit • Paid Time Off • Well-Being Programs • Tuition Reimbursement • Etc. 44

Submitting an IT Helpdesk Ticket Help Desk: x 4444 http: //ctpfintranet/mishelp/default. aspx Zscaler Gateway 45

Using ADP § § § Clocking in and out if hourly status Requesting time off Information Source Add personal contact information in case of emergency Log in with company code that will be sent to your email https: //workforcenow. adp. com/public/index. htm 46

Location, Location! Restaurants § Food court: Thompson Center § Restaurants: Side Bar § Corner Bakery, Walgreens, Subway § Mc. Donald’s, Dunkin’ Donuts, Starbucks Helpful Spots Nearby § The “L” located on the first floor § Post office across the street in Thompson Center § Short walk to Union and Ogilvie Stations Seasonal Opportunities § Use the pedway! § Riverwalk § Daily Plaza Farmer’s Market (Thursdays May – October) § State Street – holiday shopping! 47

Be in-the-know at CTPF § If you see a member in the hallway, ask if you can be of § § assistance Remember to press “ 9” before dialing a number outside CTPF We have a vending machine in the kitchen if you need to grab a snack! By being employed by CTPF, you become eligible for various discounts around the city Add a Google Alert to be aware of pension news! 48

Before You Go! ID Badges § Take your photo for the CTPF New Hire email and go to the 2 nd floor to take your badge photo – Bring a photo ID! Bathroom Codes § 219 Men’s room § 452 Ladies’ room Business Cards § Email Sharena Bennett with your name, title and phone number(s) Supplies & Safety Plan § Check cabinet for basic supplies § Email your manager and copy Sharena on any special equipment needed § Locate exits now § Review plan when distributed + 49

Welcome to the team! Questions & Answers