UNCLASSIFIEDFOR OFFICIAL USE ONLY Position Review Training Position

UNCLASSIFIED//FOR OFFICIAL USE ONLY Position Review Training Position Management Civilian Personnel CPF Vandenberg AFB Karen Hehe 30 FSS/FSCA UNCLASSIFIED//FOR OFFICIAL USE ONLY Care – Execute – Innovate 1

UNCLASSIFIED//FOR OFFICIAL USE ONLY Learning Objectives • • my. Pers Resources Required Supporting Documentation Local Coordination Approval Process Local Coordination Sheet Quick Reference Local Coordination Sheet Completed Sample AFPC Classification General Information Questions Care – Execute – Innovate 2

UNCLASSIFIED//FOR OFFICIAL USE ONLY my. Pers Resources • Central Classification Submission • Note: This process applies to positions serviced by the Air Force Personnel Center Central Classification Division, AFPC/DP 2 C & AFPC/DP 2 Y (Defense Civilian Intelligence Personnel Systems Positions [DCIPS] and Non-DCIPS) Transactional and Non-Transactional workload. • Below you will find the my. Pers Link that provides a wealth of information for Classification of positions. https: //mypers. af. mil/app/answers/detail/a_id/25121/kw/25121 Care – Execute – Innovate 3

UNCLASSIFIED//FOR OFFICIAL USE ONLY my. Pers Resources • Below is the link to the knowledge article in my. Pers (Encumbered Position Review and Position Requirements Documents) https: //mypers. af. mil/app/answers/list/st/5/kw/33273/page/1/search/1 • Below is the link to the knowledge article in my. Pers (Vacant Positions with and Unclassified Position Description) https: //mypers. af. mil/app/answers/detail/a_id/33269/kw/Position%20 Establish Care – Execute – Innovate 4

UNCLASSIFIED//FOR OFFICIAL USE ONLY Required Supporting Documentation • Prior to submitting a request for re-classification, you must obtain local review and approval. The following support documentation is mandatory for all encumbered position reviews requests: 1. Local Coordination Form 2. Draft Core Personnel Document (CPD) or Standard Core Personnel Document (SCPD) (in word format) 3. Coversheet: (PDF version of the first page of the CPD/SCPD, signed and dated). By signing the coversheet the Supervisor is agreeing to the duties of the position prior to the classification process Care – Execute – Innovate 5

UNCLASSIFIED//FOR OFFICIAL USE ONLY Required Supporting Documentation 4. Current Organization Chart: For supervisory or lead positions. The organization chart should clearly identify the location of the position within the organization and identify the direct lines of supervision. It must include the pay plan, series, and grade (PP-SRS-GRADE) for all civilians as well as the rank and AFSC for military. The MPCN should be identified for each position. 5. Standardized Audit Questionnaire: completed for all positions except when implementing an SCPD for a position with the same duties, pay plan, series, and grade 6. Position Designation Tool: (Link to website is as follows) https: //www. opm. gov/investigations/suitability-executive-agent/position-designation-tool/ Care – Execute – Innovate 6

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Process • Once all the above supporting documentation has been completed preceded to Step 1 for the local coordination process and approval: • Step 1: For Manpower Verification, submit the Local Coordination Sheet, draft CPD or SCPD and Org Chart through your servicing Manpower Office Representative. The Manpower Representative is responsible for ensuring the draft CPD or SCPD meets the intent of the position, reviewing the AFSC, Organization Chart and the MPCN authorization is assigned to the correct Organization and Organization Structure Code Care – Execute – Innovate 7

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Process • Step 2: For Section F: Financial Management Verification: For 30 SW organizations submit Local Coordination Sheet to email address: Jescha. Mc. Intosh@us. af. mil , 30 CPTS/FM. For Tenant Units use internal procedures specific to your organization for Financial Management verification. • Step 3: Section G: Civilian Personnel Section (CPS) Review and Submission: Submit all supporting documentation above and to email address: Karen. Hehe@us. af. mil 30 FSS/FSMC. Care – Execute – Innovate 8

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Quick Reference Self Explanatory Care – Execute – Innovate

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Quick Reference Check Correct Box Select Correct Options From Drop Down Core Doc & APFC PARIS Library Position Control Register (PCR) Self Explanatory For Encumbered Position Reviews Proposed PD 064023083 UMD Position Control Register Proposed Position Description PCR UMD Only Applies to Air Reserve Technicians Positions Care – Execute – Innovate 10

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Quick Reference UMD 1=Confirmed on UMD Position Control Register PD DD 2760 UMD Position Description Do. DI 3020 -42 Self Explanatory UMD Select From Drop Down UMD Select Drop Down Menu See Next Slide #5 Select From Drop Down Menu UMD Select From Drop Down Menu AFI-90 508 AFI -36 -507 Care – Execute – Innovate 11

UNCLASSIFIED//FOR OFFICIAL USE ONLY Bargaining Unit Determination • Bargaining Unit Determination (MEMORANDUM OF AGREEMENT LOCAL 1001 NATIONAL FEDERATION OF FEDERAL EMPLOYEES) • 1. INCLUDED IN THE BARGAINING UNIT. The unit to which this Agreement is applicable was established by Federal Labor Relations Authority (FLRA) case number 8 -US-00001 and includes Air Force Fund Professional and Nonprofessional employees located at VAFB and serviced by the VAFB Civilian Personnel Flight (CPF) • 2. EXCLUDED FROM THE UNIT. All Nonappropriated Fund employees, managers, Supervisors, firefighters persons performing federal personnel work in other than a purely clerical capacity, and confidential employees are excluded form the unit Care – Execute – Innovate 12

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Quick Reference Provide and Pertinent Information, AFI or PAD directed by the Air Force Care – Execute – Innovate 13

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Quick Reference Check One If YES, Identify the Position Previously Performing the Duties Provide Appropriate Information as Requested Check One If YES, Identify the Position That Will Be Performing the Duties If YES, Identify the Duties Deleted From the Position Care – Execute – Innovate 14

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Quick Reference Hierarchy Sequence Numbers are Mandatory AFPC Classification Will Return Without Action if Sequence Numbers Are Missing. Do Not Use Manpower Numbers from the Unit Manning Document Check One If Checked YES Select From Drop Down Menu for 1, 2 & 3 Care – Execute – Innovate 15

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Quick Reference Check One Select From Drop Down Menu Complete if Only Applicable to Position V 5 ZDPC-BPR Care – Execute – Innovate 16

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Quick Reference Step 3: In the Local Coordination Process Step 1: In the Local Coordination Process Care – Execute – Innovate 17

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Quick Reference Step 2: In the Local Coordination Process Care – Execute – Innovate 18

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Quick Reference This Block Will Be Completed By AFPC Classification Care – Execute – Innovate 19

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Completed Sample Care – Execute – Innovate 20

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Sample Care – Execute – Innovate 21

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Sample Care – Execute – Innovate 22

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Sample Care – Execute – Innovate 23

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Sample Care – Execute – Innovate 24

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Sample Care – Execute – Innovate 25

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Sample Care – Execute – Innovate 26

UNCLASSIFIED//FOR OFFICIAL USE ONLY Local Coordination Sheet Sample Care – Execute – Innovate 27

UNCLASSIFIED//FOR OFFICIAL USE ONLY Care – Execute – Innovate 28

UNCLASSIFIED//FOR OFFICIAL USE ONLY Submission • POSITION ESTABLISH/VACANT POSITION RECLASSIFICATION For submission to establish new positions and re-classification of vacant A Position Establish Request for Personnel Action (RPA) is required to be generated in Defense Civilian Personnel Data System (DCPDS). All RPAs are required to be routed to the 5 ZDPC-BPR Inbox. • ENCUMBERED POSTION REVIEWS For submission for encumbered position reviews are submitted via the my. Pers Website https: //mypers. af. mil/app/dynamicforms/display/form/12 Care – Execute – Innovate 29

UNCLASSIFIED//FOR OFFICIAL USE ONLY AFPC Classification General Information • Mandatory Use of Standard Core Personnel Documents (SCPDs) • SCPDs must be used for all applicable positions across the Air Force. If an SCPD exists that describes the role of the position, it must be used. If management does not use the SCPD, a waiver from the MAJCOM/A 1 or equivalent must be obtained and submitted with the request. • Information on the waiver process is located on the my. Pers Website https: //mypers. af. mil/app/answers/detail/a_id/24237 Care – Execute – Innovate 30

UNCLASSIFIED//FOR OFFICIAL USE ONLY AFPC Classification General Information • Re-look Policy: Once AFPC Classification has completed the classification process, no further action will be taken for a period of two years unless directed by higher headquarters directed mission change, reorganization, or third part decisions. • The rationale for an encumbered position review (EPR) must be sound and reference a signification mission change, AFI or PAD directed by the Air Force. An increase in volume of work does not constitute an upgrade or significant change to the position. Care – Execute – Innovate 31

UNCLASSIFIED//FOR OFFICIAL USE ONLY AFPC Classification General Information • Current Unit Manning Document (UMD) data must match the position data and organization chart. If the UMD does not match, a Manpower Authorization Change Request Notice must be submitted for the updates through the respective Organization’s Service Manpower Office. Positions are required to be filled where assigned/funded on the UMD. • AFPC Central Classification has full classification authority with the exception of position management. The classifier evaluates the documentation, along with the applicable OPM standards and guidelines, to determine the appropriate pay plan, series, grade, and title. Care – Execute – Innovate 32

UNCLASSIFIED//FOR OFFICIAL USE ONLY Questions Care – Execute – Innovate 33