Presentations Functions mgr Anna Waligrska Kotfas PWSZ Konin

Presentations Functions mgr Anna Waligórska – Kotfas PWSZ Konin

Presentation – definition Ø a talk , usu. to a group of people, in which information is given The sales director will give a short presentation on the new sales campaign. The speaker gave an interesting presentation on urban transport. I'm going to ask each of you to make a short presentation.

Presentation – definition ØA presentation is a formal talk to one or more people that presents ideas or information in a clear, structured way. Ø People are sometimes afraid of speaking in public, but if you follow a few simple rules, giving a presentation is actually very easy.

Presentation - stages 1. 2.

Presentation - stages 1. Preparation 2. Delivery (the manner or style of speaking in public)

Stage 1 : Preparation

Stage 1: Preparation Ø Planning – the key to success! l objectives → why? Inform? Persuade? Train? Sell? Your objective should be clear in your mind. l audience → who to? Business people? Professionals? Experts or non-experts? Small, intimate group? Or a large gathering? l content → what about? Brainstorm your ideas. Be selective: include only information that is relevant to your audience and your objective. Create a title for your presentation (if you have not already been given a title). It will help you to focus on the subject. Ø Do the research!

Stage 1: Preparation Ø Organization l Greeting l l l Introduction Structure Introduction Part 1 Part 2 … Summing up Questions Body Conclusion

Stage 1: Preparation Ø A golden rule: Say what you are going to say, say it, then say what you have just said. Ø In other words, use three parts of your presentation to reinforce your message. In the introduction, you tell your audience what your message is going to be. In the body, you tell your audience your real message. In the conclusion, you summarize what your message was.

Introduction Perhaps the most important part of your presentation - the first impression Ø welcome your audience l l l Ø Good morning, ladies and gentlemen. Good afternoon, everybody. introduce your subject l l I am going to talk today about. . . The purpose of my presentation is to introduce our new range of. . .

Introduction Ø outline the structure of your presentation To start with I'll describe the progress made this year. Then I'll mention some of the problems we've encountered and how we overcame them. After that I'll consider the possibilities for further growth next year. Finally, I'll summarize my presentation (before concluding with some recommendations). Ø give instructions about questions l l l Do feel free to interrupt me if you have any questions. I'll try to answer all of your questions after the presentation. I plan to keep some time for questions after the presentation.

Body Ø The 'real' presentation. Ø Should be l l l well structured divided up logically with plenty of carefully spaced visuals.

Body Ø Introducing the subject (Part 1) l l l Ø Finishing one subject. . . l l l Ø I'd like to start by. . . Let's begin by. . . First of all, I'll. . . Well, I've told you about. . . That's all I have to say about. . . We've looked at. . . and starting another (Part 2) l l l Now we'll move on to. . . Let me turn now to. . . I'd like now to discuss. . .

Body Ø Analysing a point and giving recommendations l l l Ø Giving an example l l l Ø Where does that lead us? Let's consider this in more detail. . . Translated into real terms. . . For example, . . . A good example of this is. . . As an illustration, . . . Ordering l l l Firstly. . . secondly. . . thirdly. . . lastly. . . First of all. . . then. . . next. . . after that. . . finally. . . To start with. . . later. . . to finish up. . .

Conclusion Ø Summarising and concluding l l l Ø In conclusion, . . . Right, let's sum up, shall we? I'd like now to recap. . . Let's summarise briefly what we've looked at. . . Finally, let me remind you of some of the issues we've covered. . . If I can just sum up the main points. . . Thank your audience l l Many thanks for your attention. May I thank you all for being such an attentive audience.

Conclusion Ø Inviting questions l l l Ø Now I'll try to answer any questions you may have. Are there any questions? Are there any final questions? Dealing with questions l l l I'd like to deal with this question later, if I may. . . Perhaps you'd like to raise this point at the end. . . I won't comment on this now. . .

Stage 1: Preparation Ø Visual aids l l l l OHP (overhead projector) & OHT (overhead transparency) laptop & multimedia projector (software: Prezi, format: Pecha Kucha) board / flip chart & markers map objects to show photographs handouts

Stage 1: Preparation Ø Rehearse to practise in order to prepare for a performance l l l you will become more familiar with what you want to say you will identify weaknesses in your presentation you will be able to practise difficult pronunciations Ø Time to measure how long it takes for something to happen or for someone to do something • you will be able to check the time that your presentation takes and make any necessary modifications

Stage 2 : Delivery

Stage 2: Delivery Ø Body language: Video l l l stand open stance gestures facial expressions eye contact look friendly

Stage 2: Delivery Ø Voice l l clear good and varied intonation control the speed → try not to talk too fast! don’t speak in the same, flat, monotonous voice

Stage 2: Delivery Ø Remember to: give time on visuals l keep to your structure l use your notes but don’t read them l

Stage 2: Delivery Ø Feedback information about something, that provide an idea of whether it is successful or liked • • audience reaction → observe! dealing with questions → remain polite! I’ll check the information and let you know. It’s a complicated matter so can we discuss it afterwards?

Sample presentations Ø Bad example 1 Ø Bad example 2 Ø Good example 1 Ø Good example 2 Ø The Business Int. DVD-ROM Video & Activities

Sample presentations Ø The Business Int. DVD-ROM Video (Preparing Presentations) & Activities bungee jumping paragliding kite surfing whitewater rafting snowboarding rock climbing

Wish you good luck with your presentations

Listening Ø IB Pre-int. Skills Unit 5, Track 13 Ø IB Pre-int. Skills Unit 15, Track 32 1. sum up 2. briefly 3. main 4. First 5. Second 6. Next 7. And finally

Score: Ø Structure: 0 – not signalled 1 – signalled but not followed 2 – clearly signalled and followed Ø Language: 0 – no 1 – a few 2 – a lot of ‘presentation’ phrases used Ø English: 0 – difficult to understand follow 1 – communicative 2 – variety of expressions, fluent Ø Stance / Voice / Eye contact: 0 – poor 1 – good 2 – excellent Ø General impression: 0 – could have been done better 1 – OK 2 – amazing