Potential Place Society ANNUAL GENERAL MEETING JUNE 26

Potential Place Society ANNUAL GENERAL MEETING – JUNE 26, 2019

Agenda 1. Opening Remarks 2. Minutes from the Previous AGM 3. Chair Person’s Report 4. Member Stories 5. Executive Director’s Report 6. Treasurer’s Report 7. Appointment of the Auditors 8. Appointment of new Board of Directors

Opening Remarks Welcome to Potential Place Society’s Annual General Meeting ◦ For voting members, please raise your hand during our AGM to vote for a motion. ◦ Meeting call to order ◦ Motion: To approve the agenda for the 2019 AGM as presented ◦ Motion: To appoint the scrutinizer of the 2019 AGM (David Baker)

Minutes from 2018 AGM ◦ Meeting Minutes from 2018 AGM are circulated, please review them so that they be approved. ◦ Motion: To approve the meeting minutes for 2018 AGM

Chair’s Report

Andrew Sunter Andrew started as a new director in March 2011 and assumed the role of Vice-Chair in 2012. During his tenure as the Vice-Chair, many milestones were established: Andrew Sunter • Joined the board in March 2011 • Assumed chair role in 2018 • Set the direction, and managed the strategic priorities of Potential Place on an annual basis with the board • On boarded 3 treasurers, 2 secretaries and over 8 board members • Revamped the board and took the board lead with helping Potential Place’s TE Program and governance by-laws • Provided guidance and supported Frank in his position as CEO Jennifer Chan, our previous Board Chair, transitioned her role as Chair to Andrew Sunter in June 2018. Andrew Sunter has been on the board for over 8 years.

Strategic Priorities for 2019 1. Continue to advance our member engagement process to better understand our member’s experience at Clubhouse through empirical research with our Accredited Canadian Clubhouses 2. Continue to build a pipeline of TE opportunities that will support our TE obligations of 20% ADA 3. Focus on board recruitment, effectiveness, and succession planning 4. Grow our diverse funding base to support current and future Clubhouse programming 5. Enhance Potential Place’s recognition in the community 6. Assist with Board funding and legal assistance with project to build and run Clubhouse Re. Design project

Strategic Priority 1 Advance our member engagement process to better understand our member’s experience at Clubhouse Key Actions in 2018 ◦ Town hall meeting hosted in May 2018 ◦ Completed first of 5 -stage member experience and outcomes survey with 103 members in 2019 ◦ Positive changes to the Three WOD task boards Planned Actions ◦ Revamped member programs to increase average daily attendance and member engagement ◦ Complete 5 -step survey analysis of member engagement survey results 2018 Statistics New Members 88 members Number of Mental Health Interventions 451 interventions Education Program 30 Individual tutoring sessions Housing Meetings 8 Community Meetings 48 Operational Meetings 12 Young Adult Meetings 24 Career Dinners 12

Strategic Priority 2 Build a pipeline of TE opportunities that will support our TE obligations of 20% ADA Key Actions in 2018 ◦ Monthly reporting on TE Opportunities to the board ◦ New TE marketing assets: ◦ Funding ◦ Board Engagement ◦ TEP Surveys ◦ Reached out to other mental health advocacy groups to increase TE program awareness ◦ Greg Boone, one of our Board Directors, helped secure a new TE placement at Staples ◦ Andrew Sunter helped secure a placement at his law firm Burnet, Duckworth & Palmer ◦ All Board members are engaged in helping to expand TEs. We need three more TEs prior to our accreditation visit in November or December Planned Actions ◦ Commitment at board level to develop one TE opportunity every 6 months ◦ Board to be informed of the status of TE opportunities on a monthly basis ◦ Implement a targeted referral TE campaign to sell the TE program to prospective employers by Q 4 2019 ◦ Employment Dinners - monthly

Strategic Priority 3 Focus on board effectiveness Key Actions in 2018 & 2019 ◦ Addition of four new director candidates (including two new Clubhouse members) with great NPO in mental health as well as construction experience, including two new Clubhouse member Boards members Planned Actions ◦ Add up to four new board members with skills in marketing, communication, fundraising, construction and real estate ◦ Established committees will meet regularly and do work that is aligned with the strategic priorities ◦ Develop a succession plan for both Board Chair and Executive Director position by 2020

Strategic Priority 4 Grow our diverse funding base to support current and future Clubhouse programming Key Actions ◦ Successfully received seed funding from CMHC ($48 K), the City of Calgary ($50 K), and $397 K in development for rebates ◦ Exceeded 2018 fundraising goal of $125 K ◦ Diversified funding Planned Actions ◦ Continue building the capital program for the housing expansion project in 2019 ◦ Obtain $150 k in new grants and donations by Q 4 2019.

Strategic Priority 5 Enhance Potential Place’s recognition in the community 2018 Statistic Transitional Employment Positions 5 TE Positions Members Returned to School 9 Members Number of Agency Visits 13 Agencies Community Presentation Reach 300 Participants Planned Actions ◦ Develop and roll out awareness campaign during Mental Health Awareness Week Oct 2019 ◦ Host an open house for friends of Potential Place ◦ Invite TEP employers and donors to 2019 Christmas Party ◦ Lunch & Learns ◦ Increase advocacy for employment of individuals with mental illness as critical to workplace diversity and inclusivity initiatives

Strategic Priority 6 Assist with Board funding and legal assistance with project to build and run Clubhouse Re-Design project

Fundraising for Sustainability Current Year Success in Successful Grant Applications and Donations

Executive Director’s Report JUNE 26, 2019

We are in the final year of a three year unconditional accreditation. We are one of only 7 Clubhouses in Canada that is accredited Our next accreditation visit will be in the fall of 2019. We are completing our Self -Study and our CPQ (Clubhouse Profile Questionnaire)

Potential Place would like once again to thank and acknowledge the Rotary Club of Calgary for its ongoing financial support. The Rotary Club donated $19, 000 for building renovations and maintenance for our two apartment buildings in 2018. Our Casino Fundraising also helped with Maintenance and Capital items for our buildings. Special thanks to our members and staff that work to keep up the aesthetics of our buildings!

We added 88 new members this fiscal year. That is in addition to the 89 members we added last year and the 88 new members the year before that!

Our Young Adults Group has grown to 86 members! We are very proud of the achievements of all of our members, including our young adults. Our Marketing and Communications Unit continues to be a magnet for our young adults.

We gave 13 Community Presentations last year including: • AHS – Addictions & Mental Health Outreach Fair • Staples – Hosted Employment Booth • Horizon Housing • Transitions – 4 Presentations from Feb to Sept 2018 • University of Calgary – Social Work Dept. • Calgary Foothills PCN Health Fair • Tsuut’ina Nation Health Fair • World Schizophrenia Day Event We continue to work with the Calgary Coalition of Addictions and Mental Health & the Calgary Housing Affordability Collective

Members of the Potential Place staff, Clubhouse, and Board attended the Clubhouse International Intensive Colleague Training at Progress Place in Toronto, Ontario in Fall 2018. Three colleagues took part in the Young Adult training offered through Genesis Clubhouse in Worchester, Massachusetts in May 2018 Two colleagues also attended the Transitional Employment Track Training at Genesis Clubhouse in May 2019. Six colleagues will be attending the Clubhouse International Conference in Oslo, Norway in September 2019. Other colleagues attended: Crisis, Trauma & Resource Institute, Achieve Centre for Leadership Workplace Performance, and ACSW Investigator Training NCIT.

With regard to our education program, we awarded 10 grants to members returning to school. The grants totalled nearly $4500. Columbia College SAIT Broadcast Systems Technology Bow Valley College Education Materials/Textbooks Alexandra Writers Society Writing Classes SAIT Broadcast Systems Technology Security Course Mount Royal University Police Check & Security License Total $275. 00 $1000. 00 $606. 00 $141. 03 $360. 00 $1000. 00 $277. 39 $654. 64 $130. 00 $4444. 06 We had several individual in-house tutoring sessions with nearly a dozen member participants, skills development (videography, software courses, food handling courses and crisis intervention), several Health and Wellness meetings more than 20 Colleague Development meetings

We also had • 8 housing meetings to meet with and address the needs of our 25 unit dwellers in our two small apartment buildings • 48 community meetings • 12 operations meetings • 24 Young Adult meetings • 12 Career dinners

This past year staff conducted interventions (632 direct; 543 indirect) to members including telephone, off-site and face to face meetings helping members with advocacy and support.

Growing Member Housing Program The Member Housing Program is an integral component of Potential Place’s member service offering and an important funding source for member programs. The Board and the Executive Director are meeting stakeholders on an ambitious Clubhouse Re-design Project. The major factors for our considerations would include: ◦ ◦ ◦ Exiting Clubhouse lease obligations (Jan. 2021); We are moving into our new lease site July 1 st, 2019! Access to capital for housing program expansion (Federal, Provincial, Civic, Foundations, Internal Equity) Risks associated with the expansion with a view to risk mitigation MOU with Leef Living Our Application to the National Housing Strategy Co-Investment Fund was approved and we received seed funding the Fall of 2018

Clubhouse Re-design

PPS – AHS Empirical Research Projects • Potential Place has partnered with 4 other Canadian Clubhouses to research member outcomes based on our Clubhouse model. It is a 2. 5 year longitudinal study involving member interviews with over 400 Clubhouse Members across Canada. First of five surveys was completed in spring with Policy Wise • We have also re-designed our Clubhouse Research Project with AHS in order to statistically evaluate the reduced and avoided costs of hospitalization, CTO’s, ER visits, attributable to our Clubhouse Model.

Treasurer's Report Copies of the Audited Financial Statements are circulated. ◦ Motion: To approve the Audited Financial Statements for year ended March 31, 2019. ◦ Motion: To appoint Calvista LLP Professional Accountants as auditors for Potential Place Society for 2019/2020.

Meeting Our New Board Candidates LET’S GET TO KNOW OUR NEWEST CANDIDATES

Kylan Kidd SECRETARY – Kylan Kidd is a litigation associate at Burnet, Duckworth & Palmer LLP. In her spare time, Kylan can most often be found scouting out new restaurants with her partner or hanging out at the dog park with their puppy, Ella.

Eric Davis DIRECTOR – Eric Davis Eric is a native Calgarian & PPS Clubhouse member. He received a Master of Arts degree in Organizational Leadership from Gonzaga University in Spokane, WA. Eric lived & worked in the United States for over 30 years pursuing careers in Public Relations, Broadcast Journalism, and Commercial Development.

Brian Hogg Director– Brian Hogg Brian is a member of Potential Place Clubhouse, and moved to Calgary from Shuswap to attend the University of Calgary and got a Bachelors degree in Accounting with Distinction. Since graduating from University, he has held accounting jobs in both public practice and industry and obtained the Certified General Accountant designation a year ago. Some of his hobbies include recreational ice hockey, spending time outdoors with his wife, writing and general fitness to keep a clear mind.

Boris Lesar Director– Boris Lesar, MC, Registered Psychologist Boris is the Director of Clinical Operations and Programs at the Mustard where he has worked since April of 2016 Boris is also Adjunct Faculty with the City University of Seattle (Calgary Campus) and is Teaching graduate level courses in Group Counselling, Psychology of Sexuality and Human Development, Psycho educational Assessment of Children I & II, Psychopathology and Psychopharmacology, Psychology of Addictions, Research methods and Statistics in Psychology. Boris is also a psychologist in private practice providing counseling to adult individuals, couples and families. He also provides workshops to schools and community groups on various topics as well as psycho educational and mental health assessment and diagnostics to children and adults.

Shauna Rivait Director – Shauna Rivait Shauna is a small business owner, litigation paralegal and avid volunteer. She has worked at the Calgary Drop In & Rehabilitation Centre, Canadian Liver Foundation and volunteered extensively with the Canadian Transplant Association. She enjoys traveling with her daughter and recently returned from walking the Camino in Spain.

Election of New Directors Slate presented for election: Kylan Kidd, Eric Davies, Brian Hogg, Boris Lesar, Shauna Rivait Motion: To present a slate for the board of directors which includes Kylan Kidd, Eric Davies, Brian Hogg, Boris Lesar, and Shauna Rivait Before we vote on this slate is there an alternative slate from the floor? Motion: Appoint the slate of Directors proposed.

Meeting adjourned Thank you everyone for your time!