Pediatric Fellows Orientation July 8 2020 1 FLAG

Pediatric Fellows Orientation July 8, 2020 1

FLAG Fellows’ Leadership and Advocacy Group

FLAG History and Mission Founded in 2006 Fellow-led committee Goal to enrich the fellowship experience by supporting, educating, and serving as a resource for all fellows Previous projects include: Transparency regarding stipend pay Consistency among fellowship programs Research mentor database

Current Liasons Imran Khan, MD Ph. D Neonatology Fatema Abdulhussein, MD Endocrinology Brittany Badal, MD Adolescent Medicine • Faculty Advisor: Sandrijn van Schaik • SOC Director: Farzana Perwad

GME Committee Policies and procedures FLAG GME Well -Being Committee Residents’ and Fellows’ Council CIR/SEIU Housestaff Union Work hour guidelines, mental health (FSAP), parenting resources, etc. Quality of life and educational experience Bargaining group for residents/fellows

Agenda Computer interfaces Apex (Epic EMR) Ucare Links Voalte phones & app Email Computer encryption Med. Hub My. Access Wiki Network drives Salary & benefits Federal/state tax information Parking/Transportation DEA licensing

APe. X (EMR) UCSF Epic system (electronic medical record) Username and password assigned after completion of training (UCSFMC domain username) Remote access: - https: //connect. ucsfmedicalcenter. org - Or Haiku (i. Phone) or Canto (i. Pad) IT Help Desk: 415 -514 -4100

Ucare links http: //carelinks. ucsfmedicalcenter. org Home page of most campus desktops Pagerbox Amion Website to forward pager Remote access: Duo Mobile app for authentication Download Junos Pulse VPN client to computer https: //it. ucsf. edu/

Amion cheat sheet https: //www. amion. com Logins: “ucsf” = almost every UCSF service, including adult hospital “ucsfpeds” = residency program Many other shortcuts…

phones The in-hospital smart phones used by all primary teams and some consulting teams Smartphone app: Voalte. Me Can be difficult to find people on it (often need to know person’s name, not role) Ask your co-fellows for tips on using it IT Help Desk: 415 -514 -4100

phones Step 1: For either i. OS or Android, download Voalte Me app (the yellow one Step 2: Open installed app, enter site code : ”csfsfo” Step 3: Login using Apex credentials https: //mobileclinicalsolutions. ucsf. edu/ IT Help Desk: 415 -514 -4100

Voalte Me Tips 1. Enable Wireless on your phone and log into UCSF-WPA 2. Make sure your phone’s ringer is turned on and that the “do not disturb settings are off” to be able to hear all notifications (phone calls, text messages and code alerts) 3. Enable Wifi calling on your cellphone (if available/applicable) 1. On Apple: Settings>Cellular>Wifi Calling on this Phone set to Yes 2. On Android: Settings>Search for Wifi Calling>Set to Yes

Voalte Me Tips 1. Enable Wireless on your phone and log into UCSF-WPA 2. Make sure your phone’s ringer is turned on and that the “do not disturb settings are off” to be able to hear all notifications (phone calls, text messages and code alerts) 3. Enable Wifi calling on your cellphone (if available/applicable) 1. On Apple: Settings>Cellular>Wifi Calling on this Phone set to Yes 2. On Android: Settings>Search for Wifi Calling>Set to Yes

phones Logging in & assigning yourself to Role/Unit/Team: Confusing and constantly evolving Many options, differs by each unit/service Review Voalte. Me login procedures with other fellows/attendings in your specific division Trouble? Voalte Team = Kevin Spolini, Rudy Maltez

Computer & Device Encryption “All desktops, laptops, and mobile devices including smartphones and tablets used for UCSF business must be encrypted. This applies to both UCSF-owned and non-UCSF-owned endpoints. ” Open Apex, Haiku, or work email on it? Get it encrypted! IT provides software for encryption https: //it. ucsf. edu/encrypt Buying a new laptop, desktop, etc that you want to use for work? http: //it. ucsf. edu/students/reqs Need software (Kivuto) ? https: //ucsf. onthehub. com/Web. Store/Welcome. aspx

Network Folders • • Network drives P: drive (personal drive) T: drive (team shares) S: drive (service templates) Accessible off campus through VPN

My. Access https: //myaccess. ucsf. edu/ Access to UCSF web-based services Email UCSF Box Med. Hub Wiki i. Medris (IRB) Library Electronic Resources UC Path (payroll) Docusign Multiple ways of signing in:

Important sites for fellows include: Med. Hub, UCSF Wiki, UCSF Box, and others

Email Access: http: //email. ucsf. edu Can set up to download to home computer/mobile phone All Active. Sync based devices are subject to Forced Device Encryption and UCSF-wide mobile device security standards. For Assistance: http: //it. ucsf. edu/services/email-mobile-access David Law, Computing Resource Manager, UCSF Department of Pediatrics, Phone: 415 -476 -1352

Fellowship Wiki http: //tiny. ucsf. edu/pedsfellowwiki

Resources on Wiki Salary vs stipend info Tax information UCSF leave policies Mental health/ Well Being Resources IDP/SOC/Personal Statement Samples Pediatric Fellowship Newsletters Pediatric Fellowship Facesheets (current and past)

https: //ucsf. medhub. com/ Used for: Evaluating residents, faculty, and programs Entering duty hours (standard, moonlighting, from home) Logging & tracking procedures Requesting time off For assistance, see your program coordinator https: //wiki. library. ucsf. edu/display/MMP/Trainee+Guide+to+Med. Hub

Program Coordinators Twinkle Patel Administrative Director/Program Coordinator Kaitlin Clancey Adolescent Medicine Critical Care General Pediatrics Hospital Medicine Andrea Siu Administrative Coordinator Administrative Support Neonatology Pulmonology Catherine Le Communications HR/Payroll Rheumatology Nephrology Data, Education, and Program Coordinator Gastroenterology Medical Genetics Coordinator Med. Hub Compliance and Management Database Coordinator Events Coordinator Farrah Regalado Data and Education Coordinator Amisha Thakar Education Coordinator Program Coordinator Infectious Disease Thuy Nguyen Program Coordinator Transplant Hepatology Coordinator Kristine Roshani Program Coordinator Cardiology Hematology/Oncology Allergy/Immunology BMT Endocrinology

Questions?

Salary and Benefits…

Payroll vs Stipend Desk Payroll Taxes withheld (will receive W-2) Mandatory DC Plan contributions Funds available for pre-tax benefits GME housing allowance is paid via Payroll Stipend Desk (e. g. , grant salary support) No taxes withheld (will receive annual “Transaction Detail” from GME, but should also keep paystubs) Must pay quarterly Estimated Tax (forms 1040 -ES and 540 -ES) Funds are not available for pre-tax benefits Many fellows on grants will receive two separate monthly paychecks: one from Stipend Desk and one from Payroll

Retirement Benefits Mandatory 7. 5% pre-tax contribution to UC Safe Harbor Plan (DCP), in lieu of Social Security tax Default DCP investment in short-term bond fund (“UC Savings Fund”) Can choose from dozens of investment options (Fidelity Net. Benefits) Optional pre-tax contributions to 403(b) and/or 457(b) plans (can lower taxable income for IBR calculations) * only if deducted from UCSF payroll www. myucretirement. com & http: //ucnet. universityofcalifornia. edu

Health Insurance Anthem Blue Cross HMO No monthly premium $0 deductible Higher out-of-pocket maximum No charge for hospitalization (including maternity) Can only receive care from in-network providers (except for emergencies) Anthem Blue Cross PPO Monthly premium: $30/self, $60/couple, $90/family $0 -$100 deductible for in-network providers Lower out-of-pocket maximum $250 – 10% coverage for in-network hospitalizations (including maternity) More choices for providers (in-network and out-of-network)

Concierge Medical Practice Yearly membership fee $149 -199 Accepts Anthem HMO and Anthem PPO 32 Bay Area locations (18 in SF) Same day appointments, online scheduling Adult, pediatric, and mental health providers http: //www. onemedical. com/uc Code: UCXOMG

Parking is available at all campuses $312 -336 for a monthly pass (consider Pre-Tax Savings Program; automatic deduction from paycheck) $20 for day (24 -hour) pass with Pay-By-Phone app Free overnight (4: 45 pm-9 am), weekend, and UC holidays (get sticker from program coordinator) Mission Bay Parking Offices Hospital Parking Garage (1835 Owens St. ) Rutter Center Garage (1625 Owens St. ) http: //campuslifeservices. ucsf. edu/transportation/services/parking/

Fastpay Meal Card $250/month, resets on 1 st of each month, does not roll over Accepted at most campus restaurants No alcohol or gift cards Questions/problems: Andrea Siu Andrea. Siu@ucsf. edu Check Fast. Pay Balance: https: //my. freedompay. com/Member. Services/Balance. Check. aspx

Commuter Benefits Pre-Tax Savings Program Set up Master. Card with pre-loaded monthly $$ which you can use towards Parking or Public Transit Great option to use pre-tax $$ when using Pay-by-Phone mobile app Alternatively, parking office can typically set up payroll deductions for monthly permit users More details online… but main thing is to realize we all qualify to sign up for this benefit! https: //campuslifeservices. ucsf. edu/transportation/services/pretax_savings_program

Bikes http: //campuslifeservices. ucsf. edu/transportation/services/biking/bicycle_parking Racks and Cages located at: MB Parking Garages Genentech Hall Rock Hall Register bike with Parking Services to get access to cages Need photo ID and bike’s make, model, color, and serial number Always lock your bike on campus! Bicycle rooms (key access in some research buildings)

Campus Shuttles Service M-F, generally 7 am-8 pm Some routes with extended timetables Schedule available through: Campus Life Services website and app UCSF Mobile app Alerts on Twitter (@UCSF_Shuttles) http: //campuslifeservices. ucsf. edu/transportation/services/shuttles/routes_timetables

DEA Application Fee Waiver Employees of government institutions are exempt from the DEA application fee Program coordinator or division administrator must certify exempt status Be sure to have waiver processed before applying!

Additional Resources UCSF Childcare Referral Service Pauline Lee, Child Care Referral Service Coordinator 415. 476. 2692, pauline. lee@ucsf. edu https: //campuslifeservices. ucsf. edu/familyservices/child_care_referral_service Additional Childcare Benefits (membership covered by UCSF): Bright Horizons Back-up Care Advantage Sittercity https: //campuslifeservices. ucsf. edu/familyservices/back_up_care UCSF Lactation Accommodation Program Location/access codes for lactation rooms across all UCSF campuses https: //womenshealth. ucsf. edu/whrc/ucsf-lactation-accommodation-program GME Well-being Resources http: //tiny. ucsf. edu/GMEwellbeing

Additional Resources CARE Advocacy Resources and Education – https: //careadvocate. ucsf. edu/ COVID-19 Updates – https: //coronavirus. ucsf. edu/ Diversity and Outreach – https: //diversity. ucsf. edu/resources/overview/ Events Calendar – https: //calendar. ucsf. edu/ Health and Wellness –https: //campuslifeservices. ucsf. edu/wellnesscommunity/ LGBTQ Resource Center – https: //lgbt. ucsf. edu/ Ombuds – OMBUDS Wiki

Questions?