MONTEREY COUNTY OFFICE OF EDUCATION EDUCATIONAL SERVICES LCAP

MONTEREY COUNTY OFFICE OF EDUCATION – EDUCATIONAL SERVICES LCAP SESSION 1: GOLDEN OPPORTUNITY FOR CHANGE Jan 10/13, 2017 Ed Services Dept. Jamie Valenzuela-Mumau, Ed. D. MONTEREY COUNTY OFFICE OF EDUCATION – EDUCATIONAL SERVICES

Mission The Monterey County Office of Education provides the leadership, support and service excellence needed to prepare the diverse students of Monterey County for success in each step of their educational journey. Vision Every student’s educational experience will prepare them for success as productive and contributing members of our global society. Core Values Accountability, Collaboration, Innovation Diversity & Equity

IN CASE OF AN EMERGENCY • Safety Meeting Points Numbers are posted above/near the door. In an emergency, please exit the building and meet at this number in the front parking log. • Leaders will take the sign-in sheet from the session and will take roll in the parking lot. – Attendees, If you leave, please let the leader know so that no one is looking for you! • ALICE – Alert, Lockdown, Inform, Counter, Evacuate • Run-hide-fight

OTHER LOGISTICS • • Restrooms Breaks Lunch Wifi log-in (case sensitive) – guest (user name) – mcoe 123 (password) MCOE - Ed Services Slide No. 4

PURPOSE OF TODAY’S SESSION 1. 2. 3. 4. 5. Build a sense of urgency for focus Connect Theory of Change to Theory of Action Understand the big shifts for LCAP Create a description of an LEA’s base program Begin to develop Communication Plan for Stakeholders Product: Draft description of LEA Base Program and Draft Communication Plan for Stakeholder Messaging Stakeholder Message: • • • All children get a comprehensive education provided by the base program. Some students need more and/or better services. The Local Control system is about data analysis, prioritization, and equity for all children. MCOE - Ed Services Slide No. 5

AS A TOOL, WHICH PART OF THE LCAP HAS BEEN THE MOST EFFECTIVE TO SUSTAIN CHANGE? Is your district where it needs to be for the outcomes of students? As systems leaders, how important is it to have a focused approach to moving/multiple targets?

CHALLENGES • Exceedingly long list of actions that represent everything being done in districts • Awareness of advocacy groups’ potential impact • Feeling of compliancy vs. impacting student outcomes

CALIFORNIA WAY MCOE - Ed Services Slide No. 8 A Blueprint for Great Schools Version 2. 0 (Torlakson, 2015)

GUIDING PRINCIPLES • • • Meaningful learning Whole child Community engagement Collaboration and coherence Creativity and flexibility Transparency Multiple measures Trust and responsibility Reciprocity and subsidiarity Equity MCOE - Ed Services Slide No. 9 What is keeping us from implementing these principles?

“LEADERS HAVE TO PROVIDE DIRECTION, CREATE THE CONDITIONS FOR EFFECTIVE PEER INTERACTION, AND INTERVENE ALONG THE WAY WHEN THINGS ARE NOT WORKING AS WELL AS THEY COULD. ” ― Michael Fullan, The Six Secrets of Change; What the Best Leaders Do to Help Their Organizations Survive and Thrive

“THE COHERENCE How aligned are your systems? What’s stopping you? FRAMEWORK HAS FOUR COMPONENTS: FOCUSING DIRECTION, CULTIVATING COLLABORATIVE CULTURES, DEEPENING LEARNING, AND SECURING ACCOUNTABILITY. ” ― Michael Fullan, Coherence: The Right Drivers in Action for Schools, Districts, and Systems

CONTINUOUS IMPROVEMENT CYCLE Step-by-step incremental improvements based upon belief that continual improvement can occur by never-ending series of small changes. How do you determine your root causes for not improving and what are you doing about them, right now? Darling-Hammond, L. , & Plank, D. (2015). Supporting continuous improvement in California’s education system. Policy for Analysis for School Education, PACE

JIGSAW ACTIVITY Number off by 4’s. Read through Integration of…handout and note-taking guide. Reflect and share key points or other thoughts generated. Be prepared to share. 1. California Way 2. Golden Opportunity 3. Coherence 4. Cycle of Continuous Improvement MCOE - Ed Services Slide No. 13 Handout-Integration of…; Note Taking: Integration

WHAT ARE THE ROAD BLOCKS? MCOE - Ed Services Slide No. 14

OUR WHY It’s about removing the fence! It is our innate and moral imperative to be intentional and take deliberate actions to meet the needs of all students, and to give more to those who need it. MCOE - Ed Services Slide No. 15

What is the thread that weaves throughout all of these readings and our discussions? MCOE - Ed Services Slide No. 16

MCOE ALIGNMENT WITH THE VALUES OF CCEE AND OUR PARTNERSHIP CCEE’s Mission: “Our focus is to honor the local controls and the continuous improvement cycle. ” MCOE - Ed Services Slide No. 17

CURRENT REALITY • • • Table Talk What is your strategic planning process? Where are you in the process now? Who do you involve? Does your current LCAP align to the strategic plan? How is your LCAP used to guide/monitor best practices? • Does your LCAP sit on the shelf until it’s time to rewrite it? • How are you using the LCAP to assist you and your team? MCOE - Ed Services Slide No. 18

BIG SHIFTS MCOE - Ed Services Slide No. 19 Handout: Understanding the Big Shifts

BUDGET TO STRATEGIC PLAN MCOE - Ed Services Slide No. 20

SINGLE YEAR TO MULTI-YEAR MCOE - Ed Services Slide No. 21

SINGLE MEASUREMENT TO MULTIPLE MEASUREMENTS MCOE - Ed Services Slide No. 22

SPRAWLING PLAN TO FOCUSED PLAN MCOE - Ed Services Slide No. 23

Not to be confused with the funding source!! BASE PROGRAM What do ALL student receive in your organization? MCOE - Ed Services Slide No. 24 Handouts: Base Program Components and Base Program Tool

BASE PROGRAMS CONSIST OF THE FOLLOWING: 1. Instructional Program (Gen ED and SPED) – 2. Monitoring of Instructional Programs – 3. Staff, Materials Transportation – 6. Facilities, Maintenance, Supervision, Health, Training, Materials Food Services – 5. Administrators, Support Staff, District Office Safe Learning Environment – 4. Staff, Materials, Training, Enrichments, Intervention Staff, Materials (the busses) General Services – Staff, Equipment Is there anything else we have not mentioned?

COSTS OF A BASE PROGRAM • Multiple funding sources that are currently used • Base funding may not cover ALL base program costs How do you determine what your base costs are and what sources do you use? MCOE - Ed Services Slide No. 26

DEFINING YOUR BASE PROGRAM • Working with your team, begin discussing what all students within your district receive and the costs of these services. • How do you articulate your Base Program? • What is every student guaranteed? • What resources are needed to accomplish your Base Program? Handout: Note Take Guide-What is our Base Program?

BASE PROGRAM EXAMPLES What are your thoughts about including a base program goal? What works, what doesn’t? Handouts: Examples of Base Program Goals

WHERE TO INCLUDE THIS INFORMATION IN YOUR LCAP? • Goals • Budget Summary This is a new section where fiscal staff is essential. What will be needed for this section? SACS form 01 to start and the LCFF calculator. Handout: LCAP Template Budget Summary MCOE - Ed Services Slide No. 29

COMMUNICATING WITH STAKEHOLDERS 1. Strategies – What have you done? – What has been effective? 2. Messaging – What is important to them? – What is the best way to provide this information to them? 3. On-going – How frequently do you meet with them? 4. Progress – What do you tell them? Actions progress? Budget progress? MCOE - Ed Services Slide No. 30 Handout: Communication Plan Messaging Base Program to Stakeholders

Strategies to Build Trust ● Hold stakeholder engagement meetings at a location that is most comfortable for parent groups ● Learn what are the preferred days, times, and methods of communication, including language ● Consider person-to-person communication ● Avoid jargon and acronyms ● Include stakeholders in the planning and facilitation of the meetings CCSESA - December 2016 Adapted from Minority Parent and Community Engagement: Best Practices and Policy Recommendations for Closing the Gaps in Student Achievement (2010) 31

Parent and Community Partner Resources http: //tinyurl. com/gq 7 ssty CCSESA - December 2016 San Diego County Office of Education 32

BASE PROGRAM • Using the information from this morning, develop a message from the district and site perspective regarding your Base Program. MCOE - Ed Services Slide No. 33 Handout: Messaging Base Program to Stakeholders

PLANNING FOR ENGAGEMENT • Planning – Who, How, Why • Process – Method, Facilitator, Collect, Share • Consultation – Data, Analysis, Understanding • Promise How does this planning process compare to what you currently are using? How does consistency of message help? – Suggestion status and usage MCOE - Ed Services Slide No. 34 Handout: Stakeholder Engagement Tool

EVALUATION AND NEXT STEPS MCOE - Ed Services Slide No. 35

EVALUATION • Please complete the evaluation form at: http: //tinyurl. com/jfjsmez • What do you need us to revisit? • Local Control Systems (LCS) – What does this mean for YOU? MCOE - Ed Services Slide No. 4

NEXT MEETING-FEB 10 TH • How does the new template and LCFF rubric address the big shifts? • Topics: Data analysis of the indicators’ Celebrations; Gap and Root Causes; Template Changes and Examples; State/County Support MCOE - Ed Services Slide No. 37 Handout: Scope and Sequence