EL Assessment WIDA Participation Dos Donts and Tips

EL Assessment – WIDA Participation Do’s, Don’ts, and Tips for Participation in WIDA Assessments 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 1

Disclaimer The Title III Consortium Conference has been funded with federal funds from the U. S. Department of Education; however, the content shared by VDOE and other presenters does not necessarily represent the policies or views of the U. S. Department of Education, and you should not assume endorsement by the federal government. 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 2

WIDA Consortium VA 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 3

Purpose of WIDA Membership • Develop standards and assessments that meet and exceed the goals of English Language Proficiency regulations as mandated by the ESEA. • Promote educational equity for English learners. • In conjunction with DRC, contract with Virginia to provide English Proficiency assessment materials. 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 4

ELP Testing Window 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 5

6 Materials Ordering Reminders – The initial shipment of test materials includes extra copies of certain high-demand materials, such as Tier A Online Writing Booklets, to ensure that additional orders will rarely be required. – Divisions received an overage of test materials with their initial shipment. These materials must be used before any orders for additional materials may be placed. – Test Administrators who need additional materials must consult with a DDOT to determine whether the district has the material on hand or whether an order for additional materials may be placed. – Orders for additional materials are placed by DDOTs only and these orders will be shipped directly to divisions. 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 6

7 Additional Materials Ordering Please submit one order that includes all schools’ additional materials needed. 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 7

8 District/School Labels • When a student test booklet does not have a Pre-ID label, it must be hand-coded according to the State-Specific Directions and a yellow District/School Label must placed on the front of the booklet. 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 8

9 District/School Label Ordering • In the event the division requires additional yellow labels, they cannot be ordered as an additional material in WIDA-AMS. • To order these labels, please email Kia Johnson, at kia. johnson@doe. virginia. gov to receive the District/School Label order form. • Kia will submit these orders directly to DRC for shipment to the division. 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 9

ACCESS Irregularities And How to Avoid Them 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 10

ACCESS for ELLs 2. 0 – Irregularities 706 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 11

Top 4 ELP Irregularities • • Student Unable to Complete Test Student Not Tested Parent Refusal Regenerate Online Test Ticket 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 12

Student Unable to Complete Test • 21% of all ELP irregularities • Top two causes were student ran out of time during the school day or student improperly exited test session • Review student testing schedules to ensure those that may need more time won’t need to be continued on another day • Another cause was technical difficulties, if more than a small instance, please use the Troubleshooting and Issue Reporting form from WIDA 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 13

Student Not Tested • 13% of all ELP irregularities • ~160 students reported via ELPAIWAS • 1024 Reported on ELs Not Assessed Spreadsheet – School Failed to Assess – Parent Refusal – Student Absent for All 4 Domains 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 14

Parent Refusal • 9% of all ELP irregularities • Report these instances in ELPAIWAS for recording purposes • Administer the Screener or MODEL in the fall to receive a composite level 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 15

Regenerate Online Test Ticket • 9% of all ELP irregularities • Technical issues with student workstation or division network • Only VDOE can regenerate test tickets • DO NOT create a new test session for the student 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 16

Check Your Test Sessions 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 17

Data Validation How to Ensure Complete Student Records 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 18

Data Validation – Purpose • The Data Validation process is designed to identify student demographic, accommodation, and test result records that could potentially contain errors and provide the opportunity for corrective action before reporting results. • For example, if a District/School label was adhered to a booklet, but demographic information was not bubbled (or bubbled incorrectly), this information could be added or edited during Data Validation. 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 19

Data Validation – Purpose (cont’d) • Pre-reporting data validation occurs before initial reporting and impacts reports (both printed and posted in WIDA AMS) and data files. • Post-reporting data validation occurs after reports and data files have been posted to WIDA AMS. Any changes made in post-reporting data validation result in delivery of new data files and new electronic (PDF) reports. 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 20

Data Validation – Example 1 – Gr. 4 School Last Name First Name Middle 0001 Camacho Flores Adan 0013 Camacho Flores Adan Jose 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 21 Birthdate 1/28/2009

Data Validation – Example 2 – Gr. 1 School Last Name First Name Middle Birthdate 0123 Fernandez Hernandez NAOMI Del Carmen 0123 Fernandez Hernandez Naomi Del Carmen 4/19/2012 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 22 4/9/2012

Data Validation – Example 3 – Gr. 3 School Last Name First Name Middle Birthdate 0555 Ortiz Del Cid Harold 5/30/2010 0555 ORTIZDELCID HARQLD 5/30/2010 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 23

Data Validation – Example 4 - STI School Last Name First Name Middle Birthdate STI 1000 Argueta Daniel Juana 8/8/2004 1018095461 1000 Salinas 6/3/2006 1018095461 Dania 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 24

Data Validation - Things to Consider • Check birthdates – Definition of an EL • Check STI, should be a 10 digit number starting with “ 101” • Have a close relationship with your DDOT, they don’t know the students like you do 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 25

Data Validation - Process • See the WIDA AMS Supplement that covers the steps to verifying and correcting student data. • Determine your local process for uploading students that enroll during the window – Preferably your DDOT or Title III Coordinator to ensure accurate information is uploaded 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 26

2 7 ACCESS for ELLs 2. 0 Fun Facts: Virginia Edition • Tested 108, 556 students in Spring 2019 (+2, 042 from Spring 2018) Test Mode Kinder 1 2 3 4 -5 6 -8 9 -12 Totals Online: - 12, 174 12, 538 11, 875 18, 520 14, 965 19, 822 89, 894 Paper: 13, 964 1, 686 951 827 919 109 160 18, 616 Mixed Mode: - 9 8 9 14 0 6 46 Alternate ACCESS: - 2, 075 Braille: - 3 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 27

ELP Assessment Resources • Virginia WIDA Webpage – State-Specific Directions – Online and Paper Preparation Checklists • Virginia ELP Webpage – ELPAIWAS Information – Test Descriptions 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 28

2 9 Questions 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 29

3 0 Contact Information Kia Johnson EL Assessment and Title III Specialist Virginia Department of Education Office of Student Assessment Email: kia. johnson@doe. virginia. gov Phone: (804) 225 -2102 “What is the essence of life? To serve others and to do good. ” - Aristotle 2019 -2020 Title III Statewide Consortium Conference Department of Student Assessment, Accountability & ESEA Programs 30