Developing Effective Presentations Prior Proper Preparation Prevents Poor

Developing Effective Presentations “Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation. ”

Learning Outcomes • Identify proper planning and organizational methods • Learn the Do’s and Don’ts of effective Presentations • Learn various speaking and training formats • Practice the material being learned • Have Fun!

Session Outline • Aspects of a Dynamic Presentation • Deliver Steak, Sizzle, and Style with your Presentation – Do’s and Don’ts • Practice • Bring it home

Synetics • Types of presentations you have done • Your favorite speakers • How many people have you presented to “Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation. ”

Presentation Components • Speaker • Message and Audience • Channel • Feedback, Noise, and the Setting

Speaker • Who’s the best person for the job? • Who has the best style for the audience? • Who has the most expertise on the topic? Question: Have you ever been put in a speaking situation you wish you could have got out of?

Your Message This is what you will say or do in the presentation. It’s made up of three areas. • Content • Style • Structure

Content • What are you talking about? • Have you done the research? • Have you gathered the materials you need? Style • The manner you use to present • May be dictated by the audience • Analyze your audience – Neutral, Uninterested, Supportive, or Uninformed “Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation. ”

Structure • Introduction & Purpose • Body • Conclusion You get just 30 second to make a powerful first impression.

Mapping Your Structure • The Appetizer is your introduction – Tell them what you’re going to tell ‘em” • The Main Course is your Body – “Tell ‘em” • The Dessert is your Conclusion – “Tell ‘em what you’ve told em”

Start Strongly • Hook your listener with a provocative opening • Tell them why they should listen to you • Provide an overview of what’s to come “Four Score and Seven Years ago our fathers brought forth upon this continent a new nation…”

Organize the Body • Grab your audience’s Attention • Arouse the audience’s Interest • Motivate your audience to take action • Keep in mind that it takes 10 minutes to make a point in a speech

Plan Your Conclusion • Summarize your key points • Provide for closure. Try finishing with a memorable story • Call to Action. Motivate them.

CHANNEL • 55% of the impact of a message is communicated visually through Body Language • 38% is communicated verbally through tone of voice • 7% is communicated through the spoken word

Types of Channels • Non-Verbal – Gestures, facial expressions, body movement, and posture • Pictorial – Diagrams, charts, graphs, pictures, objects, MSPowerpoint, movies • Aural – Tone of voice, variations in pitch and volume and other vocal variety

Visuals Trigger Memories • A picture is worth a thousand words. Visuals Trigger • Memories • Emotions • Times

Feedback, Noise, and Setting • Feedback Mechanisms- Interact, evaluations, Temperature Checks • Noise – External-Sounds, temperature, ventilation, lighting, view – Internal-Speaker being confused and unclear. Remember the 9 P’s • Setting-Where will you present? Room Setup, etc…

Steak, Sizzle and Style • Sue Gaulke, presentation expert calls this the 3 S’s • Steak-A spectacular speech is around foundations of information • Sizzle-Stories, humor and anecdotes • Style-A spectacular speech requires a confident speaker who projects positive body talk. • We just call them the tricks of the trade.

Tricks of the Trade • • • Use index cards Highlight Key words Write out all statistics and Direct Quotations Use a numbered outline Learn to read from a script if it’s a speech Use power words that grab attention and add impact such as: improve, reduce, increase, discover

Tricks of the Trade • • Rehearse, Rehearse Use Vivid quotes Lead from one idea to the next Enunciate your words Vary your volume and pace Use low pitch to project authority Smile Maintain eye contact

Tricks of the Trade • Use an open posture • Reach Forward • Vary your gestures • Use stories • Bring out a prop • Involve the audience • Make them laugh 85% prefer sizzle- Humor, creativity, involvement and motivation 15% prefer steak- Data and facts

Tricks of the Trade • • Use pageantry Know your equipment including flip charts Have one core visual in your presentation Use visual metaphors Keep it Simple, Stupid! Reward performance Chocolate Be Yourself!!!

“Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation. ”

Bringing It Home Introduction • Hook Body • Point One Conclusion • Re-Cap • Positioning Statement • Point Two • Wrap-UP Story • Overview • Point Three • Wrap-Up

Learning Outcomes • Identify proper planning and organizational methods • Learn the Do’s and Don’ts of effective Presentations • Learn various speaking and training formats • Practice the material being learned • Have Fun!

Educate Entertain Explain Developing Effective Presentations “Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation. ”