DESE UPDATE MOCASE SPECIAL EDUCATION ADMINISTRATORS CONFERENCE TanTarA

DESE UPDATE MO-CASE SPECIAL EDUCATION ADMINISTRATORS’ CONFERENCE Tan-Tar-A Resort September 2017 Missouri Department of Elementary and Secondary Education 1

Introductions Ginger Henry, Coordinator, Services Angie Nickell, Director, Finance Mary Corey, Coordinator, Data Thea Scott, Director, Effective Practices Karen Allan, Director, Compliance

Part B State Regulations Revisions Ø Ø Became effective on July 1, 2017 Reorganization of State Plan format Winter 2018

4 DESE UPDATE: FINANCE September 2017 Missouri Department of Elementary and Secondary Education

Payment and FER Due Dates FY 18 Payment Request Dates https: //dese. mo. gov/sites/default/files/sef-Payment. Schedule. FY 18. pdf Special Education Finance Report Due Dates 2016 -17 ECSE FER – September 15 2016 -17 Part B FER – September 30 https: //dese. mo. gov/sites/default/files/sef-Calendar. FY 18. pdf

Special Purpose Funds High Need Fund 2016 -17 Public Placement Fund 2016 -17 HNF Application – due September 30 PPF Application – due October 31 Readers for the Blind 2017 -18 RFB Application – due November 30 http: //dese. mo. gov/financial-admin-services/special-education -finance/other-available-funding

Finance Monitoring LEAs selected for onsite visits in 2017 -18 will receive letters soon Self assessments for LEAs in Cohort 1 Tiered Monitoring System open November 2017 Due January 31, 2018 2016 -17 fiscal data will be reviewed Regional trainings http: //dese. mo. gov/financial-admin-services/special-education -finance/fiscal-monitoring

Proportionate Share (34 CFR § 300. 130 -148) Portion of IDEA Part B funds that must be reserved and spent to provide equitable services to parentally placed private, parochial, and home schooled children with disabilities, ages 5 -21, who have been evaluated and determined eligible for special education and related services by the LEA. The LEA where a private, parochial, or home school is located is responsible for services. https: //dese. mo. gov/financial-admin-services/special-educationfinance/part-b-proportionate-share

Spending Proportionate Share Funds Parentally placed private and home school students should begin receiving services at the same time as pubic school enrolled students with disabilities. Proportionate Share funds can be used in the following ways: Distributed for services identified in students’ service plan who attend private/parochial/home schools Have LEA employed staff or contractors provide services or training at the public school or at a neutral site for private school staff who work with students with disabilities Provide transportation for students to receive Proportionate Share services Proportionate Share funds cannot be used in the following ways: Pay for child find costs Paid directly to the private, parochial, or home school Utilizing services, equipment, and personnel onsite at a student’s private school

May the LEA Spend More? q PART B FUNDS: Yes, as long as the LEA meets all the other requirements of IDEA, including providing a Free Appropriate Public Education (FAPE) to public school children with disabilities. q STATE/LOCAL: Yes, but only to supplement, and not supplant, the proportionate share of federal funds required. This means the LEA must spend ALL federal proportionate share funds prior to utilizing state and local funds. Additional state and local must be counted in MOE.

Tracking Proportionate Share Costs

Coding Proportionate Share Costs q Proportionate Share services should be coded to 1224 Public district employee salary/benefits q Employees providing services should not be included in SDAC cost pool for the portion of the time they are coded as Proportionate Share q Professional development provided to private school staff q Equipment used for delivering services to students q q Proportionate Share transportation should be coded to 2557 Costs incurred to transport students from private school to neutral site where services are provided Transportation to and from students’ homes is not a prop share cost

Finance Section at DESE 573 -751 -0622 spedfunding@dese. mo. gov Questions. . . Angie Nickell Director 573 -751 -4385 Angie. Nickell@dese. mo. gov Cathy Ellingsworth Program Specialist 573 -751 -0623 Cathy. Ellingsworth@dese. mo. gov Betty Lohmann Data Specialist 573 -751 -6904 Betty. Lohmann@dese. mo. gov

14 DESE UPDATE: DATA September 2017 Missouri Department of Elementary and Secondary Education

Data Reminders Staff Assignment Report Available to review the day after MOSIS October files are certified Check for accurate and complete reporting of educators (employed AND contracted) 2016 -17 and later years will only show state certification status; prior years included HQT status

Data Reminders Special Education District Profiles Preliminary reports will be available on MCDS Portal under secure access “soon” Special Public Education Profile access needed reports available two weeks after preliminary reports Watch SELS for updates

Determinations: 2017 -18 Timely Data Criteria Data Submission Timely December Student Core January 10 October Educator and Assignment January 10 June Student Core and Student Enrollment and Attendance August 1 June Discipline Incidents August 1

Graduation Codes G 01: Graduated by earning all required credits through regular or modified classes aligned with state [regular grade level] standards. No credits were earned by meeting IEP goals. G 03: Graduated by earning some or all required credits through modified classes aligned with alternate standards or by meeting IEP goals. This would generally be limited to those students with the most significant cognitive disabilities whose IEP teams have determined that this method of graduation provides FAPE to the individual student.

MAP-A Participation 2015 -16: Statewide 1. 3% (approximately 1400 students) 275 LEAs over 1. 0% Average 2. 0% 2016 -17: Not final yet, but very slight decrease from prior year

The Work You Do! 20 2016 -17 Initial Evaluations 8, 893 Initial Evaluations 99. 5% within required timelines! 2016 -17 Part C to Part B Transitions 704 Children Transitioned 598 (85%) Determined Eligible for ECSE 99% within required timelines! THANK YOU!!!

Data Section at DESE 573 -751 -7848 speddata@dese. mo. gov Questions. . . Mary Corey Coordinator 573 -751 -8165 Mary. Corey@dese. mo. gov Kristy Luebbert Data Specialist 573 -751 -7848 Kristy. Luebbert@dese. mo. gov

DESE UPDATE: EFFECTIVE PRACTICES September 2017 Missouri Department of Elementary and Secondary Education 22

TRANSITION OUTCOMES PROJECT (TOP) 23 q Training for new districts – October 10 th – 11 th, James C. Kirkpatrick State Information Center, Room 139 Training for returning districts – October 11 th – 12 th, James C. Kirkpatrick State Information Center, Room 139 Contact Barb Gilpin, Barb. Gilpin@dese. mo. gov or Karen Allan, Karen. Allan@dese. mo. gov for additional information

24 EARLY WARNING SIGNS (EWS) Training for the Early Warning Signs screener to be used with middle and high school students December 12, 2018, Jefferson City, MO. Exact location to be announced at a later date. For more information contact Barb Gilpin at Barb. Gilpin@dese. mo. gov

CHECK AND CONNECT 25 Check and Connect training will be held at the Regional Professional Development Centers (RPDCs) Please contact your RPDC consultant for information about trainings in your region

MISSOURI POST-SECONDARY SUCCESS (MPSS) 26 Training in the postsecondary success competencies will begin this fall. For information please contact Barb Gilpin at Barb. Gilpin@dese. mo. gov

MAP-A 27 DATES Sept. 19, 2017 – Feb. 28, 2018 Nov. 13, 2017 – Feb. 28, 2018 March 26, 2018 - May 18, 2018 • • EVENT Instructionally Embedded Window Science Field Test Spring Assessment Window Required Test Administrator Training Manuals Resources Additional Training www. dynamiclearningmaps. org For questions contact Tiffani Muessig @ 573 -751 -0185

Effective Practices Section at DESE 573 -751 -0187 seep@dese. mo. gov 28 Questions. . . Thea Scott Director Thea. Scott@dese. mo. gov 573 -751 -0625 Barb Gilpin Assistant Director Barb. Gilpin@dese. mo. gov 573 -751 -7661 Tiffani Muessig Assistant Director Tiffani. Muessig@dese. mo. gov 573 -751 -0185

29 DESE UPDATE: COMPLIANCE September 2017 Missouri Department of Elementary and Secondary Education

Facilitated IEP Meetings Supporting everyone to do their best thinking 30 Progress Continues 39 FIEPs requested (FY 2017) 36 total done 97% full or partial agreement 29 Districts utilizing FIEP Advanced Facilitator Training conducted

8 Held 7 Withdrawn 6 5 Not Held - Closed 4 3 2 1 17 н- ию м ай - 17 17 ап р- 7 ар -1 м 17 ев - ф 17 ян в- 6 к 1 де 16 но я- 16 ток 6 н 1 се ав г- лию 16 0 16 Number of FIEP Meetings 2016 -17 Facilitated Individualized Education Program (FIEP) Meetings Requested

Child Complaints: Statewide Per Month July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total 2012 -13 3 7 5 8 12 9 9 14 7 11 6 2 93 2013 -14 2 5 8 12 13 1 6 2 10 9 6 3 77 2014 -15 1 2 6 9 7 5 8 6 3 10 6 6 69 2015 -16 3 5 6 7 5 7 3 6 10 7 4 1 64 201617 1 2 3 5 2 8 6 7 6 5 53 201718 0 No Child Complaints filed in July 2017

Issues Raised in Allegations • IEP Implementation: Failed to use FM system; failed to provide accommodations; failed to provide sped services; failed to provide transportation as a related service; failed to implement behavior goals in the behavior plan; failed to provided one-on-one paraprofessional • IEP Meeting: Failed to revise; failed to conduct annual review; failed to give parent opportunity to participate; Failed to allow parent and advocate to provide input • IEP: Failed to provide copy to parent; failed to amend properly; failed to include parent concerns • IEP Goal Progress Reports: Failed to provide IEP goal progress reports to parents • FERPA: Released PII without consent; failed to provide access to records • Evaluation: Failed to respond to parent request; failed to follow reevaluation procedures • Parent Rights: Failed to provide NOA; failed to provide copy of Procedural Safeguards 1/4/2022 33

Top 10 Indicators Out of Compliance for 2016 -17 SY Cohort 3 Desk Reviews Rank Indicator #1 200. 850. d #2 200. 210. b #3 200. 880. a #4 200. 820. b #5 200. 1050. c #6 200. 810. b #7 200. 790. a #8 200. 810. e #9 200. 820. a 1/4/2022 #10 200. 800. a Topic Program Modifications/ Accommodations Synthesis of information in the evaluation report LRE – Extent of non-participation in regular education (describe why) Amount of time to be committed to each special education service Consent obtained for initial services prior to provision of services LEAs Out 33 27 26 25 24 Measurable goals No later than the child’s 17 th birthday, the IEP includes a statement that the child has been informed of the rights under IDEA Measurable goals present for each service 22 Specific special education service Measurable postsecondary goals based on age-appropriate transition assessments 19 20 20 18 35

Compliance Section at DESE 573 -751 -0699 secompliance@dese. mo. gov 36 Questions. . . Karen Allan Director, SPED Compliance 573 -751 -4909 Karen. Allan@dese. mo. gov Betty Mc. Kinzie Assistant Director, SPED Compliance 573 -751 -2332 Betty. Mckinzie@dese. mo. gov