ESE Chart of Accounts and Use of Finance

ESE Chart of Accounts and Use of Finance Data MASBO Classified Personnel Training Program October 7, 2015 Melissa King, State Aid Coordinator, ESE

ESE Chart of Accounts • • • 1000’s 2000’s 3000’s 4000’s 5000’s 6000’s 7000’s 8000’s 9000’s Administration Instruction Pupil Services Maintenance Benefits and Insurance Community Services Capital Items Bonded Capital Purposes Tuition Massachusetts Department of Elementary and Secondary Education 2

http: //www. doe. mass. edu/finance/accounting/eoy/Char t. Of. Accounts. pdf 3 Massachusetts Department of Elementary and Secondary Education

End of Year Financial Report • • Revenues and expenditures Not a balance sheet Modified accrual basis Expenditures by function and object Prior fiscal year (Schedules 1, 2, 3, 4, 7) Current year budget (Schedule 19) Instructional costs by school 4 Massachusetts Department of Elementary and Secondary Education

5 Massachusetts Department of Elementary and Secondary Education

End of Year Report Process • • District review Due September 30 each year after books close Extensions for one month Withholding of aid ESE review Compliance supplement and audits Amendments accepted for two years 6 Massachusetts Department of Elementary and Secondary Education

Purpose Of Report • Education reform compliance and state aid • Federal requirements and entitlements • Statistical analysis for determining: • • Per pupil spending comparisons Average teacher salaries School choice tuitions Charter school tuitions Indirect cost Maintenance of effort Special education expenditures % of budgets 7

http: //www. doe. mass. edu/finance/ 8 Massachusetts Department of Elementary and Secondary Education

Net School Spending Compliance 9 Massachusetts Department of Elementary and Secondary Education

Per Pupil Expenditures 10 Massachusetts Department of Elementary and Secondary Education

Average Teacher Salaries 11 Massachusetts Department of Elementary and Secondary Education

Average Teacher Salaries Match Two Databases • End Of Year Financial Report • Classroom teachers (function 2305) • Specialist teachers (2310) • Teacher professional days (2357) • Education Personnel Information Management System (EPIMS) • • • Teacher (2305) Co-teacher (2306) Virtual course teacher (2307) Virtual course co-teacher (2308) Teacher – support content instruction Massachusetts Department of Elementary and Secondary Education 12

New Finance Reporting Tool: Edwin • A powerful reporting and data analysis tool that gives authorized district and state level users access to new information, reports and perspectives on education and programs that specifically support improvements in teaching and learning. • Agency stakeholders, district leadership, and district business managers are be able to analyze district/school financial and school building information alongside staffing, student enrollment, and student performance information. • Both summary and detailed data is available Massachusetts Department of Elementary and Secondary Education 13

Future of MA school financial data collection process Maintain current process Will technology make process easier? Timeliness vs accuracy How does finance data fit into the overall goal of student achievement? • Responsible public reporting • • 16 Massachusetts Department of Elementary and Secondary Education