Annette Freibauer Management Report Annette Freibauer MaxPlanckInstitute for

Annette Freibauer Management Report Annette Freibauer Max-Planck-Institute for Biogeochemistry, Jena

Annette Freibauer Management Report First annual report • Submission almost in time: 17 -22 Feb. 2005 • Results of desk review: 14 April, 2005 (science) – overall very positive – suggestions for shift of emphasis in objectives • more fossil fuel mapping • more collaboration with Eastern Europe • more global outreach, link to international activities

Management Report Annette Freibauer Budget • 2 nd contribution by Commission still outstanding. • We have distributed every Euro received from the Commission • With very few exceptions, all costs claimed in first report have been accepted. • Commission administration struggles with the new big projects • Criticism for underspending by many partners – however: no overspending in 5 -years time frame!

Management Report Annette Freibauer Next payment • Payment = Spendings (1 -12) + Advance 2 • Spendings (1 -12) = Advance (1 -18) – rests >= 0 • Advance 2 = 0. 8*plan(13 -30) Hopefully still this year!

Annette Freibauer Management Report Update of contract and consortium agreement • A long process! – Commission accepted all changes in July – 19 Oct. signed – 28 Oct. sent to all PIs • Change in partnership reflected in updated budget table 3. 3 • Audits: new clause 39: audit only necessary when EU contribution spent exceeds 150, 000 Euro

Annette Freibauer Management Report Dissemination 2005/2006 – COP 11 side events (Dec 2005) • Carbo. Europe • Graz workshop results – EGU, Vienna, 7 -12 April, 2006: BG 1. 11 CARBOEUROPE– call for papers NOW! – IGBP International Conference on Regional Carbon Budgets, 16 -18 August, 2006, Beijing – Carbo. Europe mid-term conference, Oct. 2006 – (ESSP Open Science Conference 9 -12 Nov. , Beijing) – AGU 2006: Again joint session? – Scientific highlights – glossy summary of annual report

Annette Freibauer Management Report Communication in the project • Your reaction: – timely? – satisfied? – what is missing? • We miss – feedback to us – use of website • Suggestions WELCOME to Angelika!

Annette Freibauer Management Report A strategy for better communication and integration • Suggestions by Executive Board – – – Communication • • newsletter electronic blackboard • a broader basis for science, communication and capacity building Restructure Executive Board Promotion of joint and integrated papers • • • stimulation of ideas and action support of workshops support of short-term visits

Annette Freibauer Management Report Suggestions for communication • – – – – Electronic blackboard with list of emerging topics and new ideas for joint activities ongoing synthesis papers with first authors, leaders who stimulate research in a certain integrated area/consortium finder for specific aims integrated papers planned possibility to sign up to discussion groups and fora calendar of events recently accepted papers other project news possibility to receive notification of new entries • 3 -monthly electronic newsletter by e-mail with summary of updates of the blackboard • Start: as soon as possible – suggestions to Angelika!

Annette Freibauer Management Report Promotion of integrated papers • • • – – – Metadatabase to start soon Annual meetings: call for integration papers more time for plenary talks – forward-looking talks Dedicated calls and financial support: dedicated workshops for writing papers mini-stipends to support costs for short visits Mechanism • • submission of short outlines to the office approval by Executive Board funding normally below 5000 Euro, max. 5/year first call: deadline 31 December 2005 New cross-component workpackages? More actively involve data providers in analyses

Management Report Annette Freibauer Second annual report Important deadlines: 16 Dec. 2005 15 Jan. 2006 15 Feb. 2006 Drafts at activity level ready Reports, update of workplan and budget at component level ready All reports and updates ready for printing Submission to Commission 31 March 06 Policy makers summary ready 01 Feb. 2006

Annette Freibauer Management Report Second annual report Activity report, workplan and budget update • Office sends templates to activity leaders, cc. to component leaders 23 Nov. 2005 • Activity leaders complete report with support by partners • Activity leaders send report to Component leaders, cc. to Angelika 16 Dec. 2005 • Component leaders harmonise and add summary • Component leaders send report to Angelika 15 Jan. 2006 • Editing, harmonisation and corrections by Angelika 01 Feb. 2006 • Printing, sending to Commission 15 Feb. 2006

Management Report Annette Freibauer Second annual report Management report, cost statement • Office sends templates to all PIs 23 • PIs send report and cost statement to Angelika 15 • Editing, harmonisation and summary by Angelika 01 • Printing, sending to Commission 15 Nov. 2005 Jan. 2006 Feb. 2006 Reminder: Audits only if costs > 150, 000 Euro!

Annette Freibauer Management Report

Annette Freibauer Management Report • Actions: • workshop on inventory integration in models and forest activities early 2006 • meeting or phone conference between fossil fuel inventory people and modellers • mid-term conference • plan for INCO (and Eastern European? ) partners

Annette Freibauer timeline Management Report 2005 • meeting or phone conference between fossil fuel inventory people and modellers 2006 Jan 31 Deadline for reports, budget and workplan update early workshop on inventory integration in models and forest activities April 2 -7 Carbo. Europe session at EGU, Vienna Aug 16 -18 IGBP conference, Beijing Oct Carbo. Europe mid-term conference