Annette Freibauer Management Report Annette Freibauer MaxPlanckInstitute for

Annette Freibauer Management Report Annette Freibauer Max-Planck-Institute for Biogeochemistry, Jena Management Report

Management Report Annette Freibauer First annual report • Submission in time • Results of desk review: 18 May, 2006 (science) – overall very positive – very detailed! – suggestions for critical path analysis

Management Report Annette Freibauer Budget • Delay in forms of several partners, long processing at Commission and Jena • 3 rd contribution by Commission still outstanding, but promised soon. • Next payment: we will distribute immediately everything we receive. • Contract update very slow and tedious. • Take the annual report and budget update as legal document

Management Report Annette Freibauer Dissemination 2006 – EGU session, Vienna, 7 -12 April, 2006 – Carbo. Europe Open Science Conference – AGU 2006: Again joint session? – Scientific highlights – glossy summary of annual report – Carbo. Schools brochure: • English hard copies • pdf versions in other languages ready or to come soon

Annette Freibauer Management Report A strategy for better communication and integration: Results of test year 2006 • – – • • – – Communication newsletter: too formal, not enough news – we will try more regular round-mails electronic blackboard: no indication of interest Restructure Executive Board Component representatives: few attended meetings Promotion of joint and integrated papers stimulation of ideas and action: • • land use history map fossil fuels support of workshops: 5 supported, feedback from 1 support of short-term visits: no requests

Annette Freibauer Management Report Promotion of integrated papers • – – – Dedicated calls and financial support: dedicated workshops for writing papers mini-stipends to support costs for short visits Mechanism • • submission of short outlines to the office approval by Executive Board funding this time below 2000 Euro, max. 5/year second call: deadline 31 December 2006 • New cross-component workpackages • More actively involve data providers in analyses

Management Report Annette Freibauer Second annual report Important deadlines: End of Dec. 2006 15 Jan. 2007 15 Feb. 2007 Drafts at COMPONENT level ready Reports, update of workplan and budget at component level ready All reports and updates ready for printing Submission to Commission 31 March 07 Policy makers summary ready 01 Feb. 2007

Annette Freibauer Management Report Second annual report Activity report, workplan and budget update • Office sends templates to activity leaders, cc. to component leaders 23 Nov. 2005 • Activity leaders complete report with support by partners • Activity leaders send report to Component leaders, cc. to Angelika 16 Dec. 2005 • Component leaders harmonise and add summary • Component leaders send report to Angelika 15 Jan. 2006 • Editing, harmonisation and corrections by Angelika 01 Feb. 2006 • Printing, sending to Commission 15 Feb. 2006

Management Report Annette Freibauer Second annual report Management report, cost statement • Office sends templates to all PIs 23 • PIs send report and cost statement to Angelika 15 • Editing, harmonisation and summary by Angelika 01 • Printing, sending to Commission 15 Nov. 2006 Jan. 2007 Feb. 2007 Reminder: Audits only if costs > 150, 000 Euro!