Student Data Review and Rosters SDRR v 2

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Student Data Review and Rosters (SDRR) v. 2 Data Review for ACCESS and Alternate

Student Data Review and Rosters (SDRR) v. 2 Data Review for ACCESS and Alternate ACCESS for ELLs Chris Williams Office of Assessment and Accountability (OAA) 1

Need for Data Review } Data review is your final opportunity to review and

Need for Data Review } Data review is your final opportunity to review and verify data before it is publicly released in the School Report Card (SRC) } Short and focused review of 1. ACCESS and Alternate ACCESS for ELLs 2. Cohort data } Limited effort so school and district staff can concentrate on reopening schools. OAA: jd: nr: cw: 8/3/2020 2

Understanding the Process Getting the Rosters Right Data Review and Cleanup • SDRR rosters

Understanding the Process Getting the Rosters Right Data Review and Cleanup • SDRR rosters for ACCESS/Alternate ACCESS (January. March roster window) • Make changes to student level data • Identify your 100 Day Entity students • Request nonparticipations if needed OAA: jd: nr: cw: 8/3/2020 Accurate Reporting • School Report Card (SRC) 3

Timeline for Reporting “SEA” Start Early for Accuracy SDRR Opens Aug. 7 at 9

Timeline for Reporting “SEA” Start Early for Accuracy SDRR Opens Aug. 7 at 9 a. m. ET Closes Aug. 21 12 noon (New Tickets) All dates are Tentative. Public Data Release in SRC –Fall Reporting At the close of Quality Control (QC) Data Review, students remaining in SDRR without an approved non-participation reason or test scores are assigned lowest score/performance level. OAA: jd: nr: cw: 8/3/2020 4

Prioritizing Your Data Review Step 1 100 -Day Entity (Priority One) Step 2 Demographics

Prioritizing Your Data Review Step 1 100 -Day Entity (Priority One) Step 2 Demographics • Confirm your 100 -day students that will contribute to your district or school English Learner (EL) goals. • Indicate the correct school or district for any non-100 -day students that should be removed from your EL Learner goals. • Resolve non-participation issues of students without test results. • Note: 100 -day entity is determined based on the 14 -day date from the end of the school year in the spring if KPREP testing had occurred. (Priority Two) OAA: jd: nr: cw: 8/3/2020 • Check lunch status and students with disability status (IEP), since these have potential to change over time. • Confirm ethnicity and race categories. • Tested school cannot be changed, except by request to KDE. • Mark Accommodations for students with an IEP. • Should reflect the students’ status as they were on the 14 -day date and not what it is currently. 5

Data Available in SDRR } Roster information has been loaded and matched with test

Data Available in SDRR } Roster information has been loaded and matched with test vendor data. ● For example, if a response book was submitted for a student to the vendor and the student was not on your roster, then the student was added to your roster by KDE. ● Rosters must match vendor information. } Changes made during the ACCESS/Alternate ACCESS for ELLs roster window in January- March are reflected in data review. OAA: jd: nr: cw: 8/3/2020 6

Login Page OAA: jd: nr: cw: 8/3/2020 7

Login Page OAA: jd: nr: cw: 8/3/2020 7

Welcome/Home OAA: jd: nr: cw: 8/3/2020 8

Welcome/Home OAA: jd: nr: cw: 8/3/2020 8

Home Page OAA: jd: nr: cw: 8/3/2020 9

Home Page OAA: jd: nr: cw: 8/3/2020 9

SDRR Tasks Checklist Blank checkboxes = To be completed OAA: jd: nr: cw: 8/3/2020

SDRR Tasks Checklist Blank checkboxes = To be completed OAA: jd: nr: cw: 8/3/2020 10

Quick Links OAA: jd: nr: cw: 8/3/2020 11

Quick Links OAA: jd: nr: cw: 8/3/2020 11

Tickets OAA: jd: nr: cw: 8/3/2020 12

Tickets OAA: jd: nr: cw: 8/3/2020 12

Features of SDRR v 2 } Integrated search and filters } Ticket history link

Features of SDRR v 2 } Integrated search and filters } Ticket history link for each student } Edit accommodations even if there is a No in the column for IEP or EL } Hyperlinks to the student listing, tickets, transfer listing and download } Upload form documentation for Medical and Extraordinary Circumstances OAA: jd: nr: cw: 8/3/2020 13

Data Review Student Listing OAA: jd: nr: cw: 8/3/2020 14

Data Review Student Listing OAA: jd: nr: cw: 8/3/2020 14

Ticket Listing OAA: jd: nr: cw: 8/3/2020 15

Ticket Listing OAA: jd: nr: cw: 8/3/2020 15

100 -Day Entity OAA: jd: nr: cw: 8/3/2020 16

100 -Day Entity OAA: jd: nr: cw: 8/3/2020 16

Non-Participations OAA: jd: nr: cw: 8/3/2020 17

Non-Participations OAA: jd: nr: cw: 8/3/2020 17

Uploading Non-Participations in SDRR OAA: jd: nr: cw: 8/3/2020 18

Uploading Non-Participations in SDRR OAA: jd: nr: cw: 8/3/2020 18

Resources for Data Review: (Online Help Button) OAA: jd: nr: cw: 8/3/2020 19

Resources for Data Review: (Online Help Button) OAA: jd: nr: cw: 8/3/2020 19

SDRR Resources Recorded Trainings 100 -Day Quiz/Scenarios http: //bit. ly/100 -Quiz 100 -Day Tool

SDRR Resources Recorded Trainings 100 -Day Quiz/Scenarios http: //bit. ly/100 -Quiz 100 -Day Tool https: //bit. ly/100 -Day Tool Local WAAPOC for access to SDRR OAA: jd: nr: cw: 8/3/2020 Help Button 20

Questions? Division of Assessment and Accountability Support Other Data Issues and Cohort (502) 564

Questions? Division of Assessment and Accountability Support Other Data Issues and Cohort (502) 564 -4394 kdeassessment@education. ky. gov dacinfo@ education. ky. gov OAA: jd: nr: cw: 8/3/2020 21

Questions and Answer Sessions for Data Review/Cohort } Join the Microsoft Teams meeting ●

Questions and Answer Sessions for Data Review/Cohort } Join the Microsoft Teams meeting ● Aug. 12 at 2 -3 p. m. ET ● Join Microsoft Teams Meeting ● +1 502 -694 -1960 United States, Louisville (Toll) Conference ID: 393 503 411# } Ask questions about the functionality of SDRR } Not for specific student information OAA: jd: nr: cw: 8/3/2020 22

Division of Assessment and Accountability Support Contact Information • KDE DAC Information • dacinfo@education.

Division of Assessment and Accountability Support Contact Information • KDE DAC Information • dacinfo@education. ky. gov • (502) 564 -4394 OAA: jd: nr: cw: 8/3/2020 23