Revision of ICDS MIS An Overview Key features

Revision of ICDS MIS An Overview Key features & its implications in programme monitoring Ministry of Women and Child Development Government of India 1

How it was done: The Process so far 2

What drove the revision? • Can we design a system that can provide the AWWs all the information she needs to discharge her responsibilities? • Can we make life simpler for the AWW, within the constraints of her responsibilities? • Can we make the reported data more intelligible and usable? • Can we build a platform for a robust monitoring system? 3

How the reform process was initiated • MWCD initiated revision process few years back in consultation with States and other stakeholders • During this process, a multi-stakeholder platform was created with development partners to understand gaps and needs and a core working group evolved • Recognized needs to: – address programme monitoring, beyond simply revising register formats – strengthen the formal programme management system – anticipate digitization 4

Stages of MIS Revision Planned • Stage 1: (completed, roll-out underway) – Revision of existing registers and reports – Purpose: • Minimize drudgery and redundancies • Achieve generation of more accurate summary data • Establish modular architecture that can accommodate future changes in programme • Prepare for digitization • Stage 2: (in process) – Introduce new tools to achieve focus on quality of ECE, IPC, NHED etc – Provide management tools to Supervisors/CDPO/ State Directorates 5

What went into the effort? • Review of: – experience from field – current technical norms and standards – current formats used in different States • Draft revisions, with field visits to validate direction • Pre-test: formal testing of new elements to ensure anticipated functionality • Pilot: > 1000 AWW in 6 blocks (in 6 different states) used full set of new registers and reports over 4 months; block, district, state officials involved in implementation and evaluation • Sharing with States: Through national consultation held on 16 December 2010 6

What have changed? 7

The number of registers • • • “Officially” prescribed since long: 4 In use, in reality: ~ 15 -33 New “official” number: 11 – 1 Survey Register (Family Details Register) – 9 Service/Activity Registers (Supplementary Food Stock, Supplementary Food Distribution, Pre-school, Pregnancy, Immunization, Vitamin A Bi-Annual, Homevisits planner, Referrals, Weight Record) – 1 Summaries Register 8

Visible Changes to Registers 1. Separation of SN and PSE registers (currently, participation in either one or the other is assumed) 2. Standardized SN stock register format (currently left to the states) 3. Separate register for vitamin A biannual rounds (currently combined with immunization register) 4. Separate register to enable planning and conduct of interpersonal communication with families of mothers and children at critical life-cycle points (currently maintained as unstructured “daily diary”) 5. Separate register designed to facilitate monthly and annual summaries (currently absent) 9

Content/organization 1. Methodical and universal name-based tracking: Enumerate entire population, track every single pregnant woman and child, using family and individual serial numbers / UID 2. Rationalized content (column headers) Ensure information needs of AWW as well as needs of reports, and ensure minimization / elimination of inessentials 10

Content/organization (contd) 3. Simplification of summaries: Elimination of tally marking for cross tabulation 6 -35 months Category Boys 36 -71 months Girls Boys Pregnant women Girls Lactating mothers SC |||| ST |||| || |||| Other IIII |||| Total Minority Disabled 11

Content /organization (contd) 4. 5. 6. 7. 8. Non-residents (temporary residents) included in service registers: with separate reports for permanent and temporary residents Use of true denominators ensured for most reported indicators; population denominators generated only once a year Size of MPR / Annual reports reduced MPRs now have substantial sections to be used locally, not reported upwards MPR / Annual reports have value-additions from each level 12

Expected Net Gains • Considerable reduction in time spent by AWWs on reporting and paperwork, making this time available for real work • Much greater clarity of data flow from primary records to reports • Data more meaningful, credible and verifiable • Digitization will become easier • Definitive move towards results focus 13

Next Steps Helping States Manage the Transition 14

Induction Training • Detailed guidelines issued by Go. I on 28 Aug 2012 • The training for induction of revised MIS will follow a cascade approach. Level Participants Trainers Level 1 (Sector) AWWs ICDS Supervisors Level 2 (District) ICDS Supervisors + Select AWTC Instructors (if required) District Level Master Facilitators (DLMFs) Level 3 (State) District Level Master Facilitators (DLMF) State level Master Trainers (SLMTs) Level 4 ( Region) State Level Master Trainers ( SLMTs) Central/Regional level pool of Trainers (consisting of MIS Core Team of MWCD + Regional level Master Trainers from NIPCCD and with support from Development Partners) 15

Training of SLMTs • Small groups of States to be trained at a time as they become ready. • To. Ts for SLMTs to be conducted at regional level • Central Team will directly facilitate the Master To. Ts along with NIPCCD/Development Partners 16

Plan for implementing new formats at Sector /AWC levels (Level 1) Phase Formats Time taken (for ~70% of AWW) Suggested Timeline 1 Mapping Family Details register One time: 1 day training 15 days for survey / updation Start (sector meeting) 2 All service registers One time: 4 days for facilitated transfer of data from old registers, based on updated survey register One month after (1) 3 Monthly summaries, MPR 2 days facilitated creation of first One month after MPR (2) Subsequent months: < 1 day 4 Annual Population First year (one time): 2 days Summaries Subsequent years: 1 -2 days One month after (3) 17

Requirements • Sector/Block levels: – – Adequate space Ready-to-use registers Facilitation by Supervisors + External facilitator 4 -5 phases per sector = 3 months, plus one follow-up • District/State levels: – State team to manage production/printing – Teams of Master Trainers – Timelines will primarily depend upon numbers of master trainers available 18

Thanks 19