PreInternship Info Session PHHS INTERNSHIP TEAM KENDRA VANOVER

Pre-Internship Info Session

PHHS INTERNSHIP TEAM KENDRA VANOVER MOLLY BRENNAN SHAN PARKER INTERNSHIP COORDINATOR LECTURER DIRECTOR

IMPORTANT CONTACT INFORMATION University of Michigan - Flint Public Health and Health Sciences Department Internship Coordinator Kendra Vanover, MPA Main Office Number: 810 -762 -3172 Direct Office Number: 810 -762 -3174 Fax Number: 810 -762 -3003 Email: kvanover@umich. edu PHHS Intern Email: Pub. Health. Intern@umich. edu

TOPICS OF DISCUSSION • How to Prepare for Your Internship • Internship Advising Appointment & Application Process • How to Complete the Learning Contract • Grading Rubric and Process • Internship Meetings • Journal Writing • Resume and Interview Tips • Question and Answer Session

HOW TO PREPARE FOR YOUR INTERNSHIP • Meet with academic advisor to ensure that all prerequisite courses have been completed or are in progress • Review the application process for your specific internship course • Be sure to complete volunteer hours if required for your internship • Schedule internship advising appointment with the Internship Coordinator • Complete the application documents and submit to Internship Coordinator prior to advising appointment

PREREQUISITE COURSES

INTERNSHIP APPLICATION PROCESS It is required for you to meet with the Internship Coordinator before you can be placed at an internship site. Please come to this meeting prepared by doing the following before the internship advising appointment: 1. Visit the Internship website to access all information regarding the course requirements. • HCR 390/490 - https: //www. umflint. edu/pubhealth/health-care-administration-hcr-390 • PHS 490/491 - https: //www. umflint. edu/pubhealth/public-health-phs-490 -491 • PHS 590 - https: //www. umflint. edu/pubhealth/public-health-phs-590 2. Submit the required documents to Pub. Health. Intern@umich. edu prior to your appointment. If you are unable to submit electronically, you must bring all documents with you. If documents are not submitted, you will be asked to reschedule your appointment. Below are the documents your must submit: • Internship Application • Current Resume (Please submit a polished copy of your resume) • Online Internship Quiz** (Not graded – only to access knowledge of internship program requirements) • Statement of Volunteer Hours** (Must be on company letterhead and signed by supervisor) **Only required for undergraduate students. MPH students do not need to complete the Internship Quiz or Provide a Statement of Volunteer Hours.

INTERNSHIP ADVISING APPOINTMENT • Students will schedule an advising appointment with the Internship Coordinator by calling the main office at (810) 762 -3172 or online at https: //booknow. appointment-plus. com/72 r 7 sdhs/ • If you are using the online appointment scheduling system for the first time, you will need to “create an account” prior to scheduling an appointment. For your convenience, feel free to use your LAN password and uniqname as it will be easy to remember. • At Internship Appointment: v Review all submitted documents to ensure file is complete v Coordinator will complete intake form to gain information on internship goals, desired skills and preferences v Process of matching students to internship site v Discuss internship interviews, how to accept an offer, learning contract and course requirements

STUDENT PLACEMENT PROCESS • After initial internship advising appointment, the Internship Coordinator will search for a suitable match based on the Student Internship Intake Form. • The Internship Coordinator will contact by phone/email those identified sites to inquire if they are seeking an internship student. The student’s resume will be submitted via email to those interested sites. • The potential Field Supervisor will notify the Internship Coordinator after reviewing the student materials, if they would like to meet with the student. The Internship Coordinator will provide the student with contact information for the Field Supervisor and advise the student to initiate contact or wait for a call to schedule an interview. This is based on Field Supervisor preference. • Student will meet for a face-to-face interview. The in person interview will allow the Field Supervisor to assess the student's interests and determine whether they will be a good fit for the organization/agency. • If you are offered an internship, it is important to schedule a second meeting with the Field Supervisor to complete the Learning Contract together. It is the students responsibility to complete the contract with minimal assistance from the Field Supervisor. The Field Supervisor can help to provide information regarding internship goals/learning objectives and planned experiences/projects that the student will work on while interning. The contract must be fully completed and signed by both student and Field Supervisor. • Students are to submit the learning contract to the Internship Coordinator for review and approval. Once approved the student will be permitted to register for the course and begin working at the internship site. Students are not allowed to begin work before the first day of the semester.

What is the Learning Contract The purpose of the Learning Contract is to promote a clear understanding of the focus and substance of the internship. The Student has the lead responsibility for developing the Learning Contract in collaboration with the Field Supervisor(s) upon offer and acceptance of the internship. The Learning Contract protects all parties and can be referenced if questions arise relative to the internship

Learning Contracts HCR 390 Learning Contract HCR 490 Advanced Purpose, Procedure and Agreement PHS 490 Learning Contract PHS 491 Advanced Purpose, Procedure and Agreement PHS 590 Learning Contract

HOW TO COMPLETE THE LEARNING CONTRACT The completed form will include a timeline, a statement of the goals, objectives and projects. It is desirable to be on site two days per week. This provides you with minimal exposure to the agency so that you can become acquainted with the organization and personnel to maximize your learning opportunities. Your Learning Contract must be approved prior to registering or beginning your internship The learning objectives are the foundation of the internship and the core element of the Learning Contract. The learning objectives should build upon the knowledge and skills acquired during the coursework and reflect the goals of the internship placement. Your overall interests, past experiences, and career goals, should also inform the objectives. The Internship Coordinator and the Field Supervisor are the key resources to guide you in developing the objectives. It is critically important that the expectations of the student and Field Supervisor are realistic, explicit, and agreed upon prior to the onset of the internship. For BSPH interns, you are required to choose a minimum of three sub-domains that will be integrated into your internship experience. For MPH interns you are required to choose a minimum of 3 foundational competencies and 2 concentration competencies. Make sure each learning objective is specific, not vague and ambiguous. Avoid using phrases like “to learn” or “to understand” An example of a poorly written objective: To understand diabetes and BMI. An example of a well-written objective: To identify relationships (if any) between an individual’s BMI and his likelihood for being diabetic.

PUBLIC HEALTH BACHELOR’S DEGREE FOUNDATIONAL DOMAINS CAREFULLY REVIEW THE FOLLOWING FOUNDATIONAL PUBLIC HEALTH DOMAINS AND SUB DOMAINS AND CHOOSE THREE SUB-DOMAINS THAT WILL BE INTEGRATED INTO YOUR INTERNSHIP EXPERIENCE. DOMAINS ARE NUMBERED 1 -9, SUB-DOMAINS ARE LETTERED A-II.

MPH FOUNDATIONAL COMPETENCIES Evidence-based Approaches to Public Health 1. Apply epidemiological methods to the breadth of settings and situations in public health practice 2. Select quantitative and qualitative data collection methods appropriate for a given public health context 3. Analyze quantitative and qualitative data using biostatistics, informatics, computer-based programming and software, as appropriate 4. Interpret results of data analysis for public health research, policy or practice Public Health & Health Care Systems 5. Compare the organization, structure and function of health care, public health and regulatory systems across national and international settings 6. Discuss the means by which structural bias, social inequities and racism undermine health and create challenges to achieving health equity at organizational, community and societal levels Planning & Management to Promote Health 7. Assess population needs, assets and capacities that affect communities’ health 8. Apply awareness of cultural values and practices to the design or implementation of public health policies or programs 9. Design a population-based policy, program, project or intervention 10. Explain basic principles and tools of budget and resource management 11. Select methods to evaluate public health programs Policy in Public Health 12. Discuss multiple dimensions of the policy-making process, including the roles of ethics and evidence 13. Propose strategies to identify stakeholders and build coalitions and partnerships for influencing public health outcomes 14. Advocate for political, social or economic policies and programs that will improve health in diverse populations 15. Evaluate policies for their impact on public health and health equity 16. Apply principles of leadership, governance and management, which include creating a vision, empowering others, fostering collaboration and guiding decision-making 17. Apply negotiation and mediation skills to address organizational or community challenges Communication 18. Select communication strategies for different audiences and sectors 19. Communicate audience-appropriate public health content, both in writing and through oral presentation 20. Describe the importance of cultural competence in communicating public health content Inter-professional Practice 21. Perform effectively on inter-professional teams Systems Thinking 22. Apply systems thinking tools to a public health issue

MPH CONCENTRATIONS MPH Competencies: Health Administration Concentration 1. Apply principles of accounting and financial management. 2. Develop strategies for improving organizational performance. 3. Evaluate all elements of the electronic medical record including administrative, demographic and clinical data. 4. Develop healthcare management and policy solutions using varying perspectives. 5. Apply ethical decision making in a health care context. MPH Competencies: Health Education Concentration 1. Examine factors that impede the process of health education/promotion & influence the process by which people learn. 2. Involve priority populations, partners and other stakeholders in the planning process. 3. Develop goals and objectives. 4. Develop an evaluation plan for health education/promotion. 5. Select, adapt and/or create instruments to collect data & collect and manage data

COURSE REGISTRATION PROCESS STEP 1 Advising Appointment STEP 2 Interview STEP 3 Learning Contract STEP 4 Registration Schedule Internship Advising Appointment Schedule Interview Schedule time to meet w/ Preceptor to complete Learning Contract Allow 3 days for Learning Contract to be reviewed by Coordinator Discuss Internship Plan Meet with Preceptor Complete contract and review for detail, including signatures Once approved, registration instructions will be emailed Accept Internship Offer Submit to Internship Coordinator for approval Register for Internship Course. Resume Sent to Preceptors You may not begin working at your internship site until your learning contract has been approved, you have registered for the course AND after the start of the semester you are registered for.

Internship Meetings

THINGS TO KNOW!! v. Attendance is mandatory! Students are required to attend ALL four internship meetings scheduled over the course of the semester. You must attend the meetings even if you have not started at your internship site AND after you have completed your contact hours. v. Please notify your Field Supervisor of upcoming scheduled meetings so you may be excused from your scheduled internship hours if needed – meeting time does not count toward your required contact hours v. Internship meeting dates are provided before the start of the semester, so please plan ahead! Not attending meetings will reduce your final grade! v. Internship Meetings are conducted by the Internship Coordinator and are the on-campus instructional component of the Internship. v. Internship Meetings are a valuable component of your internship experience The Internship Meetings are interactive and designed to maximize your internship experience. Full participation is expected.

Specifically, at the Internship Meetings you will: v. Discuss and share internship experiences, including relevant and common topics, challenges of the internship experience, and explore solutions to issues that may occur at the internship site. v. Assess and build character attributes such as integrity, ethical conduct, and respect for diversity. v. Prepare for your future non-internship job through assistance with resume preparation (critiquing samples), cover letters, interviewing skills, assessing areas for improvement, and developing soft skills, such as good written and oral communication, networking and building partnerships, navigating co-worker and supervisor relationships, critical thinking and problem solving skills and conflict resolution, strategies for job seeking. v. Review all components of the Internship Paper and grading rubric

JOURNAL WRITING • An important component of your internship is to reflect upon your experience critically and to document your insights and reflections on Blackboard using the Journal link. • The internship journal is your record of your: • Internship dates, hours, and significant learning experiences • A detailed account of your daily activities. Be sure to include a description of meetings attended, data compiled, points of interest or difficulty, or materials read, etc. • Note any gaps between what you are learning and what you expected to learn. • It allows you to track your own progress and provides necessary information for your integrative Internship Paper. • You must journal every 15 hours or once per week, whichever comes first. Do not wait until the end of your internship to submit journal entries.

FINAL PROJECT SUBMISSION AND GRADING PROCESS Internship Meetings/Online Journaling Paper Submission Submit final paper with all supporting documentation and timesheets to Blackboard. DO NOT email final project to Internship Coordinator, it must be uploaded to Blackboard to be graded. Attendance at all four internship meetings are required and apart of your final grade. You will be required to sign in at each meeting to confirm your attendance. Students are also required to submit journal entries on Blackboard at least once per week or every 15 hours. Final Grade Once all of your final project documents are submitted, the Internship Coordinator will notify Molly Brennan who will grade your paper. Your final grade will be posted within the semester you take the internship. Evaluations At conclusion of internship, students are to email the Internship Coordinator to notify that hours are complete. Please include the date the hours were complete along with name and email address of Field Supervisor. At that time a Student and Field Supervisor evaluation will be emailed. Students are asked to complete their evolutions within 3 days.

INTERNSHIP WRAP UP • When you have completed your internship please notify the Internship Coordinator by email. The email should include the date that you completed the internship, the number of contact hours completed and the name of your field supervisor along with their email address. • Once the email has been received, the Internship Coordinator will send out student and field supervisor evaluations. Please complete the online evaluation within 3 days. • Schedule an internship exit meeting right away online at or by calling the main office at (810) 762 -3172 • Submit your final paper, supporting documentation and timesheets to Blackboard within 2 weeks after completion of your internship. The Internship Coordinator will provide you with a due date for you paper in your exit meeting.

EXIT MEETING • When the internships ends, it is important for all students to schedule an exit meeting with the Internship Coordinator. Please plan ahead and schedule a meeting the week that you anticipate completing your hours. It is recommended that you have your exit meeting before you start working on the final paper. • The purpose of the exit meeting: • Review the final paper requirements • Review the grading rubric • Discuss the overall internship experience • Turn in issued temporary name badges issued at beginning of internship • Allow the student to ask any questions. • To schedule your exit meeting: • Schedule online at https: //booknow. appointment-plus. com/72 r 7 sdhs/ • Call the main office at (810) 762 -3172

Be sure to. . . üInclude personal information such as your name, phone number, email address üDo Highlight Your Most Relevant Job Experiences üOnly include relevant educational degrees or certifications and/or licenses. The importance of your educational background will vary based on the job or industry you’re interested in. If you have many educational credentials, you only need to include the ones that are most relevant to the job description üApply to jobs you are fully or closely qualified for. üWrite a concise resume that is one to two pages long. that require additional training if you’re open to learning new skills üUse keywords that employers are using in their job descriptions Avoid… üTypos and Grammatical Errors üLack of Specifics üAttempting One Size Fits All üHighlighting Duties Instead of Accomplishments üA Bad Objective üNo Action Verbs üLeaving Off Important Information üVisually Too Busy üIncorrect Contact Information RESUME WRITING TIPS

DO demonstrate your interest in the job by doing research on the employer. DO prepare to ask intelligent questions about the job, the employer, or the industry. Having no questions to ask shows a lack of interest and/or preparation. Both are interview killers! DO practice answering the most common job interview questions, with a focus on answers customized for this employer and this job. Keep in mind that the employer is most interested in how hiring you will benefit them. DO dress the part—for the job, the company, and the industry—and err on the side of caution if you’re unsure of how to dress. Better to dress more formally than casually. DO plan to arrive about 10 to 15 minutes early. A late arrival for a job interview is never excusable. If you are running late, DO phone the employer to let them know. DO turn off or mute your cellphone, and put it out of sight. DO be sure to greet the receptionist or assistant and other staff members with courtesy and respect. That is where your first impression begins! DO shake hands firmly, make eye contact, and smile when you are introduced to someone. Avoid having a limp, sweaty, or clammy handshake! DO maintain eye contact with your interviewer(s), and show enthusiasm in the position and the company at all times. DO avoid using poor grammar, bad language, slang, and pause words (such as “like, ” “uh, ” and “um”). DO ask your questions to determine if the company will be a good place for you to work, and if the job will be a good fit for you. INTERVIEW TIPS