North Kitsap School District Spring Coaches Meeting Welcome

North Kitsap School District Spring Coaches Meeting

Welcome and Introductions Joe Power—District Athletic Director • • Tel Phone: 396 -3019 jpower@nkschools. org Heather Hoffman—District Athletic Secretary Matt Stanford—North Kitsap High School Athletic Coordinator • Tel Phone: 396 -3125 • mstanford@nkschools. org Kelly Clark—North Kitsap High School Athletic Secretary • Tel Phone: 396 -3041 • Tel Phone: 396 -3126 • hhoffman@nkschools. org • kclark@nkschools. org Richard Henert—Kingston High School Athletic Coordinator • Tel Phone: 396 -3312 • rhenert@nkschools. org Christina Veregge— Kingston High School Athletic Secretary • Tel Phone: 396 -3310 • cveregge@nkschools. org

Introductions (continued) Anh Tran—Poulsbo Middle School Athletic Coordinator • Tel Phone: 396 -3474 atran@nkschools. org • smckay@nkschools. org Gayle Streicher—PMS Athletic Secretary • • Tel Phone: 396 -3192 Scott Mc. Kay – Kingston Middle School Athletic Coordinator Brandy Lacey - KMS Athletic Secretary Tel Phone: 396 -3205 • Tel Phone: 396 -3405 gstreicher@nkschools. org • blacey@nkschools. org •

Athletic Trainers, ATC • North Kitsap High School • Kingston High School • Julie Leslie Office: 360 -396 -3165 Cell: 360 -434 -4703 • Anden Hormann • Office: 360 -396 -3347 • Shawna San Nicolas Office: 360 -396 -3166 Cell phone: 360 -850 -7533

Trainers - Physician Notes Any athlete who sees a physician, dentist, orthodontist MUST have a note, regardless if it is related to sports or not (For example: allergy shots, general orthodontic appointment, flu shot…) A release for a concussion, fracture, significant injury releases athlete back to me, not full release… There is a progression If notes are not provided, the athlete cannot participate in practice/competition Our students do not take ANY notes

Athletic Trainers/Return to Play • Make sure athletes sign in with athletic or assistant athletic trainers after a doctor’s appointment due to suspected concussion. • If student athletes are late to practice, they must have a note from the athletic or assistant athletic trainer • WIAA rules state that any time a student-athlete sees a doctor (dentist or orthodontist) for any reason, they must present a written release. Releases will be kept in the athletic training rooms or outside of your building athletic office (school dependent…)

Concussion Management • A youth athlete who is suspected of sustaining a concussion or head injury in a practice or game will be immediately removed from play. • A student athlete who has been removed from play may not return to play until the athlete is evaluated by a licensed health care provider trained in the evaluation and management of concussion and receives written clearance to return to play from that health care provider. The health care provider may be a volunteer (team physician).

Trainers - Concussion Policy All concussed athletes must follow the return-to-play protocol. A physician’s release does not clear an athlete back to fullgo Watch your injury reports for the day/RTP step If we are unavailable to determine if it is a concussion- sit them out. Our students cannot clear an athlete. If an athlete has a suspected concussion and we are not at the game/practice, We NEED to be contacted so we are able to follow-up with parents

Sudden Cardiac Arrest • New legislation requires coaches to undergo sudden cardiac arrest prevention training once every three years • Student athlete who exhibits signs of sudden cardiac arrest will be immediately removed from play • An athlete who has been removed from play may not return to play until the athlete is evaluated by a licensed health care provider trained in the evaluation of sudden cardiac arrest and receives written clearance to return to play from that health care provider. The health care provider may be a volunteer. • WIAA Sudden Cardiac Arrest Video: https: //www. youtube. com/watch? v=8 fi 3 e 36 Bh. X 0&feature=player_embedded

School Nurses North Kitsap High School & Kingston High School & Poulsbo Middle School: Kingston Middle School: Christina Jensen Jennie Watkins Tel Phone: 396 -3045 Tel Phone: 396 -3049

(Maintenance and Facilities Director - 3055) Albert Hoch (Maintenance and Facilities Coordinator - 3066) Val Oas (Facilities Coordinator - 3062)

Transportation • All transportation requests need to be submitted to athletic secretaries by as soon as possible (see below) • The new system is online and works on a 15 -10 -5 day protocol • Requests need to be submitted at least 15 days before the event (otherwise the system will automatically not accept the trip); then Transportation places the job for drivers to sign up 10 days out; finally IF they cannot support the trip, they will contact the school 5 days out with options (contracts with other bus lines) • Changes to transportation requests must be turned in 3 days prior to the trip to the athletic secretary (this may have changed…) • Post Season play will need to be scheduled asap and NOT through the online system • Communicate with building AD’s, secretaries and Kat Petersen at Transportation (396 -3081)

Building Office/Facility (System) Needs • Make sure to communicate any practice time change, bus time changes, etc. to the Athletic Office, Athletic Medicine Department, websites, etc. • Communicate and coordinate any facilities usage events/issues (new requests and any changes) with Val Oas (3062) and Director (3055) as well as you building administration and athletic coordinators. • ALL practices and games need to have the facilities reserved online. Do this ASAP. Be aware of the following dates: Winter Requests: September 15 Spring/Summer Requests: December 15 • If you are reserving the facility for an Athletic Boosters event, it needs to be under their name. Please send your practice calendars to the Athletic Office ASAP (if you haven’t already).

State and WIAA Standards/Expectations

WIAA Online Clinics • ALL HEAD COACHES need to do the General Rules, Sports Specific and Concussion Management online clinics by: March 19, 2017 . • Coaches must turn in their completed certificates PRIOR to the due date (submit to respective Athletic Coordinator in your building) • If you do not have a mywiaa. com login, talk to your building AC • Coaching Toolbox is available through WIAA

17. 2. 0 IN SEASON - DEFINITION - In season will be the first day of turnouts for that sport and will conclude with the final day of the state event for that sport in that classification at the high school level or a maximum of twelve consecutive weeks as determined by the league at the middle level.

17. 5. 0 OUT-OF-SEASON - DEFINITION – Out-of-season is that time during which paid or volunteer coaches cannot coach present or future squad members. HIGH SCHOOL - Out-of-season for all high school sports shall be from August 1 until the first day of the specific sport turnouts and from the final day of the state tournament in that classification for that sport until the conclusion of the final spring sport state tournament. The August 1 cutoff date is waived for school coaches who coach during the summer in non-school programs provided that team has qualified for the next level of competition which ultimately leads to the state/regional/national championship/World Series in baseball and softball. MIDDLE LEVEL – Out-of-season for middle level sports shall be from August 1 until the first day of the specific sport turnouts and from the conclusion of the final day of that specific sport season until the conclusion of the middle level spring league schedule, or the final spring school contest in the event the school is not a member of a league in that sport, or the final day of the high school spring state championships, whichever is later.

Out-of-season • 17. 5. 5 A coach of a school team (paid or volunteer) may coach only during the WIAA sport season. • 17. 5. 6 Coaching is defined as overseeing any regularly scheduled team physical activity designed for the preparation of athletes for the ensuing sports season. Coaching is further defined as any attempt by the coach of a school team (paid or volunteer) to teach any phase of a game or activity to their squad or part of their squad or have their squad or part of their squad engage in drills under the supervision of that coach, or from directions provided by that coach.

*Out-of-season 17. 5. 8 In the sport coached, a school coach may not sponsor, coach or direct activities which resemble out-of season practices or contests to any student (high schools and feeder schools in the school district) except during the designated season for that sport until after the final spring WIAA tournament is completed (high school) or until after the completion of the final spring sports season (middle level. ) A feeder school may be either grades 7 and 8 or grades 7, 8 and 9. A. A coach may coach his/her child at any time. 2. During the out-of-season time period, the coach could coach high school students attending different high school or a middle school that does not feed directly to the high school in which that coach was hired to coach.

*Off Season Conditioning & Open Gym • 17. 7. 0 OFF SEASON CONDITIONING - A member school may organize and supervise an off season conditioning program to include weight training, running and exercising provided all of the following conditions are met: • 17. 7. 1 Participation in off season conditioning cannot be a requirement, incentive for, or a condition of participation on a school team; • 17. 7. 2 It is open to all students; • 17. 7. 3 Instruction in specific sports skills is not provided. • 17. 8. 0 OPEN GYM - Schools may conduct open athletic facilities (gym, pools, field, and track) in the off season if all of the following conditions are met: • 17. 8. 1 The program is part of the school district organized recreational or activity program; and • 17. 8. 2 Activities are open and advertised to all members of the student body; and • 17. 8. 3 Students have a choice of activities; and • 17. 8. 4 No coaching or drilling of the athletes attending occurs; and • 17. 8. 5 Supervision is provided by any individual approved by the school district; and • 17. 8. 6 Participation in open gym cannot be a requirement or condition of participation on a school team.

Sport Camps/Clinics • 17. 9. 0 SPORT CAMPS OR CLINICS -‐ Participants in a school‐sponsored sport may attend camps or clinics. • If you are planning to run a summer program or camp outside of the regular season (spring or summer ball, for instance) you must meet with your Athletic Coordinator to schedule 17. 9. 1 If the participant’s coach is an organizer of a camp or clinic, the participant may attend only if it is offered during the summer or during the season in which that sport is offered. 17. 9. 2 Participation in a sport camp or clinic cannot be a requirement or condition of participation on a school team.

Summer Activities 17. 10. 0 SUMMER ACTIVITIES - Summer is defined for high schools as the first day following the WIAA spring tournaments through July 31. Summer is defined for middle level schools as the first day following the final day of the spring sports schedules through July 31. 17. 10. 1 Coaches may conduct activities during the summer on their own, as individuals. 17. 10. 2 School districts may authorize the use of facilities, school equipment (such as football helmets and shoulder pads, balls, etc), sport specific apparatus (such as batting cages, football sleds, nets, etc), facilities, and/or transportation for individuals and/or teams during the summer if approved by the local school board. 17. 10. 3 School districts may provide liability insurance for summer programs. 17. 10. 4 School districts may not allow for the use of school uniforms during the summer. Uniforms are considered to be the school issued contest uniform (practice or shooting shirts are not classified as school uniforms) and are defined in the adopted rule book for each specific sport. 17. 10. 5 Participation in summer programs cannot be a requirement or condition of participation on a school team.

APPENDIX 7 – PHILOSOPHY AND PROTOCOLS RELATED TO WIAA HANDBOOK RULE 27. 0. 0 ILLEGAL RECRUITING 1. Washington Interscholastic Activities Association’s philosophy on the recruiting of student-athletes to or from schools. That philosophy, outlined in WIAA Handbook Rule 27. 0. 0, states: “Students who demonstrate special skills and talent in any of the activities under the jurisdiction of the Washington Interscholastic Activities Association should not be subjected to pressures to enroll or continue to be enrolled in a member school outside of their normal enrollment area. The rules do not prohibit legitimate school public relations, promotion or marketing. Rather, these rules prohibit capitalization upon a school’s athletic program and/or a student’s athletic interest, potential or proficiency as a factor in determining school attendance. Efforts to induce students to enroll or continue to be enrolled in a member school because of the students' special talent or skill is considered recruiting. Recruiting of students or attempted recruiting of students for athletic purposes is prohibited, regardless of their residence. ”

School and District Policies & Procedures

Legal Duties of the… 1. Duty to Plan 2. Duty to Supervise 3. Duty to Assess Athletes Readiness for Practice and Competition 4. Duty to Maintain Safe Playing Conditions 5. Duty to Provide Safe Equipment 6. Duty to Instruct Properly 7. Duty to Match Athletes 8. Duty to Condition Properly 9. Duty to Warn 10. Duty to Ensure Athletes are Covered by Injury Insurance 11. Duty to Provide Emergency Care 12. Duty to Design a Proper Emergency Response Plan 13. Duty to Provide Proper Transportation 14. Duty to Select, Train, and Supervise Coaches

Family and Athlete Communication • Email addresses need to clearly be connected to a district account For Example: mstanford@nkschools. org All coaches need to have an @nkschools. org email address • Remind. com is one way to shout information via text to parents and athletes • Although, if you are going to send text messages, please “cc” your AC so that the district has a record just in case anyone might question the content (CYB). • Social Media is an acceptable form of communication, but it must be clearly linked to a work or professional account, not a personal account. Keep in mind that social media is harder to control and you are held responsible for anything posted on your site. • Bottom line…Don’t place yourself at risk!

Olympic League Website (High Schools) • Designed to provide up-to-date standings • Can post information to your sports page to update players, parents, and communities • After a home game/contest, coaches need to respond to the email sent from the website to report the score • Update your sport information and post for those who follow the page • Send out automatic emails when things change • All schedule changes need to be approved by building ACs before adding to the schedule

Required Documentation • All coaches (including volunteers) are required to have a current First Aid/CPR card PRIOR to the beginning of their season. First Aid/CPR cards may not be obtained through online certification; coaches must attend a hands on training. • The district offers First aid/CPR classes twice a year. Contact Heather Hoffman to schedule BEFORE the due date. Otherwise, the coach/staff member will need a list of alternate locations that offer FA/CPR training. • Volunteer Coaches must renew the entire packet every two years to stay current. If a coach lapses in renewal, he or she will need to complete a new packet and see Heather Hoffman at the district office to initiate the required background check(s). • *WIAA 20. 3. 1, 20. 3. 2, 20. 3. 3, 20. 4. 0 & 20. 5. 0

Volunteer Coaches • Volunteer Coaches must complete the district athletic volunteer packet before working with student athletes. (1) The head coach and athletic coordinator at the building must sign off on the completed packet before process is to continue, (2) Volunteer will provide building athletic secretary with completed, signed packet, copy of photo ID and First Aid/CPR card, (3) The building will email Heather Hoffman the completed, signed packet and a copy of photo ID, (4) Heather will process background checks (WSP & DOJ), (5) Once a volunteer has been cleared, communication will be sent to the building AC and athletic secretary informing them that the volunteer may begin until otherwise notified. • District First Aid/CPR course will be offered once clearance has been established (Date sensitive) * See WIAA rule 20. 3. 0 for details regarding coaching requirements.

Event Volunteers • Must fill out the Project Volunteer Assumption of Risk form (on the district website under forms in the staff section) • Should not be placed in charge of athletes or be coaching athletes, but may help with certain event posts (like timing, setting up, etc. ) • Should not have unsupervised access to athletes • Must sign in with a paid coach and go through the Dos and Don’ts of their job

Specific Rules – Transportation/Travel q. We recommend and support coaches that require athletes to ride the bus to events. q. Anytime an athlete is not on a Yellow School Bus (to and from), an authorization form must be filled out. q. Athletes can be released to THEIR PARENTS ONLY. q. Coaches should have a procedure including: Signed form, parent note, sign out sheet, or some other means of communication alerting you the student athlete is not riding home on the yellow school bus.

Type II District Driver Authorization • Only district employees can be authorized to drive (paid coaches) • Must submit copies of a medical statement, disclosure statement, driver’s abstract from the Dept. of Motor Vehicles, First Aid Card, and Drivers License, as well as view a 45 minute video at Transportation Office. • Call ahead to view the video. If enough coaches are interested, I can set up a coaches viewing for everyone.

Supervision WSRMP - Guidelines Coaches must be present to supervise in locker rooms and practice areas, before, during, and after games, in transportation situations on buses and in bus-loading areas, during overnight stays necessitated by attendance at tournaments out of town, and any time that they are serving in an official capacity representing the school. Coaches must be aware of and alert to the behavior of their athletes before and after practice, on buses, and in between events, and that means having an active presence and visible supervision of the proximous area. Establish consistent supervisory practices that are used for all sports for supervision in all circumstances.

Supervision – Blind Spots WSRMP Guidelines • Before, during, and after each of the Varsity, JV, and C-Team games when at the same location, be mindful of: o Sitting in one location o Staying behind in locker room o Concussion Protocol – When in Doubt Hold Them Out o Behavior expectations § When Coach is opposite gender of student athletes, make sure to review & assign: o Behavior Expectations o Student leaders o Emergency Instructions § Buses o Where the coach(es) sit(s) o Remain engaged in active supervision or designate the supervision § Vans to tournaments

Prayer/Religion What does state law say? • RCW 28 A. 600. 025 --Students' rights of religious expression—Duty of superintendent of public instruction to inform school districts. • (1) The First Amendment to the United States Constitution, and Article I, sections 5 and 11 of the Washington state Constitution guarantee School personnel may not grade the class work, homework, evaluation, or test that students retain their rights of free speech and free exercise of religion, notwithstanding the student's enrollment and attendance in a common school. These rights include, but are not limited to, the right of an individual student to freely express and incorporate the student's religious beliefs and opinions where relevant or appropriate in any and all class work, homework, evaluations or test the religious expression but may grade the student's performance on scholastic content such as spelling, sentence structure, and grammar, and the degree to which the student's performance reflects the instruction and objectives established by the school personnel. School personnel may not subject an individual student who expresses religious beliefs or opinions in accordance with this section to any form of retribution or negative consequence and may not penalize the student's standing, evaluations, or privileges. An employee of the school district may not censure a student's expression of religious beliefs or opinions, when relevant or appropriate, in any class work, homework, evaluations or tests, extracurricular activities, or other activities under the sponsorship or auspices of the school district. No officer, employee, agent, or contractor of a school district may impose his or her religious beliefs on any student in class work, homework, evaluations or tests, extracurricular activities, or other activities under the auspices of the school district. • (2) This section is not intended to impose any limit on the exchange of ideas in the common schools of this state. • (3) The superintendent of public instruction shall distribute to the school districts information about laws governing students' rights of religious expression in school.

Religious Expression The answer to the question will be one or the other… Whether a coach was engaging in a legally impermissible religious activity by impliedly promoting religion to or coercing participation in a religious activity by the players or whether a coach was engaging in a legally permissible private religious activity independent of his role as a government employee.

(WSCA) and Professional Development • NKSD pays for WSCA (Washington State Coaches Association) membership for all paid coaches • Coaches are responsible for signing up through their building AC or directly online at https: //www. washcoach. net/ • Fill out a requisition form and submit it to your athletic office to access Professional Development funds ($150. 00/season/year) • WSCA membership is NOT deducted from the $150. • Additional memberships must come from coaches PD • Coaches may bank their monies for up to 2 years ($450 maximum). • Coaches may also “share” PD monies amongst NKAAA members *(see Tom Harney for details) • Keep Track of your professional hours (Form provided).

Professional Development

Purchasing and Fundraising • All Requisitions/Fundraising forms should be submitted to the ASB secretary at your school. Make sure they have been signed by both you and an athlete from your program. Additionally, ensure that you have funds available before requesting a purchase. • Training for Athletic Directors, Coordinators, Head Coaches & Athletic/ASB Secretaries – Marty Fortin (Fall 2016) *Packets available upon request

School Support Organizations • Title IX requires the District to ensure that boys’ and girls’ athletic programs receive equivalent benefits and opportunities. • Title IX compliance is measured on a program-wide, not sport-specific basis, although significant disparities between individual sports may indicate a program-wide problem. • The District’s Title IX obligations apply to all funds distributed to its athletic programs, regardless of the source. • Require that all booster club board presidents, athletic directors, and coaches participate in periodic trainings regarding fundraising, equal opportunity, and the District’s obligations under Title IX • Consider requiring each booster club operating for the benefit of a District school or team to provide a regular accounting of the funds distributed to the school and/or team. • Consider having the Athletic Directors remind coaching staff of their conflict of interest obligations.

Items to Review with Building ACs • Booster Information • Keys and Sonitrol • Team Photos • Parking • Building Forms • Meet the Bucs (March 2)/Vikings (March 9) • “Healthy Culture” for your Home Plan • Post Season Awards

Student Athletes

Athletic Eligibility • NKSD policy states that student-athletes need to be passing ALL of their classes while inseason. • Fall grade pulls: NKHS: March 14, 28, April 18, May 2, 16 KHS: March 15, 29, April 19, May 3, 17 • Athletic Ineligibility will start on the Saturday after the grades are pulled • You should be emailed a list of ineligible student-athletes. • Coaches will hand-out the Plan of Improvement forms and students will turn them in signed into the Athletic Office by that Friday. • Coaches, please communicate with athletes and parents with regards to eligibility as the season moves forward…

Transgender Athletes • Coaches should use the name and gender by which the athlete identifies • School employees should not disclose a student's transgender or gender nonconforming status to others, including the student's parents and/or other school personnel, unless the school is (1) legally required to do so or (2) the student has authorized such disclosure. • Students will be allowed to use the restroom that corresponds to the gender identity they assert at school. No student will be required to use a restroom that conflicts with his or her gender identity. • In most cases, the district should provide the student access to the locker room that corresponds to the gender identity they assert at school. Reasonable alternatives to locker room conditions include, but are not limited to: Ø use of a private area (e. g. , nearby restroom stall with a door, an area separated by a curtain, an office in the locker room, or a nearby health office restroom); a separate changing schedule (i. e. , utilizing the locker room before or after the other students.

Transgender Athletes Cont’d: • The District will provide all students, including transgender students, the opportunity to participate in physical education and athletic programs/opportunities in a manner that is consistent with their gender identity. • A student may seek review of his or her eligibility for participation in interscholastic athletics by working through the Gender Identity Participation procedure set forth by the Washington Interscholastic Activities Association (WIAA). • Discrimination and harassment on the basis of sex, sexual orientation, or gender identity or expression are prohibited within the district. It is the responsibility of each school, the District and all staff to ensure that all students, including transgender and gender non-conforming students, have a safe school environment. The scope of this responsibility includes ensuring that any incident of discrimination or harassment is given immediate attention and/or reported to the district’s Civil Rights Compliance Coordinator. • Complaints alleging discrimination or harassment based on a person’s actual or perceived gender identity or expression are to be taken seriously and handled in the same manner as other discrimination and/or harassment complaints. This includes investigating the incident and taking age and developmentally-appropriate corrective action. Anyone may file a complaint alleging a violation of this policy using the complaint process outlined in the district’s Nondiscrimination Procedure 3210 P.

Nondiscrimination Statement • NONDISCRIMINATION STATEMENT • The North Kitsap School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Questions or complaints of alleged discrimination can be directed to the district’s Title IX/RCW 28 A. 640 Compliance Officer Chris Willits, Assistant Superintendent, cwillits@nkschools. org (360) 396 -3003 and /or the ADA and 504 Coordinator, Lori Kingery, Assistant Director of Special Education, lkingery@nkschools. org (360) 396 -3072; address - 18360 Caldart Ave NE, Poulsbo WA 98370.