North Kitsap High School ASB TRAINING ASB EXPENDITURES

North Kitsap High School ASB TRAINING

ASB EXPENDITURES There are four legal expenditures of ASB funds: C - Cultural A – Athletic R – Recreational S – Social which are non-graded, optional and extracurricular

Club Constitutions ASB CLUB ACCOUNT APPLICATION *RETURN SIGNED APPLICATION TO ASB OFFICE • Purpose • Membership • Officers • Meeting Dates/Times

Meeting Minutes • Document student involvement • Please assign a secretary to electronically document your minutes • May be referenced in the case of an audit. These would be vital in showing student authorized spending.

$ MONEY $ • DO NOT ACCEPT MONEY • ALL MONEY MUST TO THE ASB COUNTER or Athletic Office • ALL MONEY MOVEMENT IS CONSIDERED FUNDRAISING -Example: Sweatshirt orders, club dues

BASIC THINGS TO KNOW It is an Associated Student Body (ASB) Fund event or fundraiser if: 1. 2. 3. 4. Students are involved. The School district or School name is used. It is conducted on or off school property. It is done with the approval of the school board or their designees and/or school administration. When all of the above are in place, the funds raised are public monies and must be deposited to the ASB Fund.

Procedures • Fill out a Fundraiser Form if ANY money will be collected • Submit NKHS Requisition for Purchase and submit it to Cheryl Bradley • Wait for Student Approval • Get Credit Card • Order Merchandise/Items • Submit invoice/receipts/packing slips to ASB office • Finish Fundraiser Reconciliation Form if money was brought in • “NEW”-Parent/Student form to sign

Students and ASB • All Students involved in extra-curricular activities need to purchase an ASB card • Please check your student rosters and make sure that students who are involved in extracurricular activities have a current ASB card • Club officers must have an ASB card in order for the club to receive any ASB funds

FUNDRAISING • Checklist • • • Prior Approval-New NKHS Form Parent Permission Inventory Control Invoices and Packing Slips Contracts Conflict of Interest (No Family)

PURCHASING PROCESS • Fill out a Fundraiser Form if needed • Verify that the ASB account has enough $ • Submit NKHS Requisition for Purchase to Cheryl Bradley • Wait for Student Approval • Get Credit Card– WE DON’T HAVE OPEN PO’s ANYMORE • Order Merchandise/Items • Submit invoice/receipt to ASB Office • Finish Fundraiser Reconciliation Form

Receiving Goods Bring ALL proof of receipt to ASB OFFICE • Packing Slip • Original Invoice/Receipts

CONTRACT FOR SERVICES ALL PAPERWORK (W 4, I 9, OR CONSULTANT CONTRACT) MUST BE ON FILE AT DISTRICT OFFICE PRIOR TO STARTING WORK.

Reconciliation • To be completed within one month of the completion of the fundraiser. Schedule a meeting with the Bookkeeper (Cheryl Bradley) to finalize the fundraiser.

BOOSTER CLUBS Parent Support Groups • Separate entity not connected to school • Privately students are still able to raise money as members of other organizations (scouting, church, etc. ) but this activity cannot be done by an ASB Group or with school approval or district supervision on school time. Students may not use a school team or club name nor suggest representation verbally nor wear a school uniform during personal or private fundraising. (WAC 391 -138 -015) • Boosters can donate to ASB, ASB however, ASB can not donate to Boosters