July 2010 AMC Report Susan Kistler Executive Director

July 2010 AMC Report Susan Kistler Executive Director 1

Outline Big Picture I didn’t know that! Member Voices Two Priorities Inform, Input, Engage (will include public outreach) Diversity and Multiculturalism (will revisit some inform/involve/engage) Hoped for Outcomes Tiny Break to shift gears Budget 2

The Big Picture 3

Summer Institute 550 Attendees – maintained attendee base New venue accommodates well New co-chair is invested and learning ropes Next step: Putting advisory team in place Next step: Review this year’s evaluation Next step: Rapid turnaround on evaluations 4

6176 Members 5

I didn’t know that! 6

Member Voices 7

Priority 1 The highest priority for new efforts will be supporting the board in pursuing 4 a, building and sustaining a respectful, welcoming, inclusive, fun community, through working on outreach to leadership groups (committees, groupings, TIGs, affiliates) and members to assist them to be informed, included, and involved in our transition to policy governance. This effort may be pursued within our current budget. 8

Member Input and Engagement Informed: Know what is going on Included: Provide input Involved: Participate 4 a. AEA will contribute to society through building and sustaining a respectful, welcoming, inclusive, fun community; 1 g. AEA will provide and increase access to resources, and contribute to communities, that enable and support evaluators to engage in the field and profession of evaluation and in the life of the association; 9

Know What is Going On President’s Letter to open each newsletter Monthly Calendars Data: 15 -20% of readers take some action based on calendar Headlines and Resources List Data: Over 7700 click-throughs in last 30 days Cross-referencing of materials/resources Orientation webinars (expand promotion in fall) Data: See attendance/ratings in report Scan of other associations Communications Committee, Annual Report, Media page Outreach to TIGs and External Groups 10

Working with the TIGs Cultural change – mirroring board process issues 32 TIGs with websites in process Invited to participate: Sponsor week or webinar Recommend working group members Special projects: EPE: Partnered on outreach to EEN MIE: Co-convene Cultivating Our Cultural Capacity WG Qual: Examination of CAQDA series IPE: Identified Funding/Framing opportunity Increased Engagement with TIGs Data: Over half of TIGs have expanded involvement 11

Provide Input Member Vetting Process Bylaws – Data: 18 comments Roadmap – Data: 56 comments Cultural Competency Statement Member Voting Process Requests for suggestions in newsletter Welcome Letter and Orientation Volunteer Involvement 12

Participate! Participate Through TIGs or Working Groups Write an aea 365 alert Data: 145 Contributors Learn About Opportunities Website, Newsletter, Profiles, Orientation Our Working Groups Data: 8 working groups, 44 volunteers Data: 68% of volunteers had no previous involvement 13

Public Engagement Interpretation New territory Awaiting PET/Board Guidance and Priority Primary Effort through EPTF 1. H: AEA will provide and increase access to resources, and contribute to communities, that enable and support evaluators to engage in other fields and associations that are related to or aligned with the field of evaluation. 3. A-D: AEA will provide and increase access to resources so that the public will: A. be more aware of the concept of evaluation; B. understand appreciate the value of evaluation; C. expect and demand evaluation; D. use evaluation appropriately. 14

Public Engagement Value of Evaluation Working Group (Michael Patton, Chair) Atlanta Area Evaluation Association: Cross-promotion with Institute Eastern Evaluation Research Society: Outreach and Relationship Building Keynote on Professional Development and AEA Seek to visit at least two affiliates each year Canadian Evaluation Society: Crosswalk of AEA Workshops with CES Competencies Mentoring Development HBCU Center for Excellence in Substance Abuse & Mental Health/Morehouse School of Medicine: Expand Co-operative Relationship HBCU Evaluators Consortium: Membership incentive, web content, linkages IOCE/UNICEF/Dev. Info: Vet and sponsor webinar (coming July 15) Publishing Partners: Develop aea 365 series on getting published in evaluation (coming August 22) Visitors Studies Association: Special session / demonstration at annual conference Week sponsorship on aea 365 – AEA article in their newsletter 15

Priority 2 The second highest priority for new efforts will be 1 c/d, engage diverse communities in evaluation practice and contribute to inclusiveness and diversity through evaluation, through engaging the board, committees, broader membership, and staff taking into consideration the report from the multicultural task force. 16

Engaging Diverse Communities Co-convene Cultivating Our Cultural Capacity WG TIG Outreach (DOVP, ICCE, IP, LGBT, MIE) Existing Programs Pipeline MSI Faculty – needs evaluation Internship Targeted Outreach/Recruitment for Volunteers Revamping Tracking and Monitoring Membership Conference Institute Volunteers 17

Existing Programs Pipeline Data: <4 participants each of past two years Action: Revamp based on Monitoring data, convene Cultivating Cultural Capacity Working Group MSI Faculty – Needs Evaluation Data: Ongoing Participation with 10 at Institute Challenges: Recruitment, Different needs for different groups, Nonvolunteer support needed Action: A Hernandez Chair this year, partner with HACU, partner with HBCU Evaluation team, await evaluation Internship Clean transition to new leadership Strong applicant pool Conducting internal evaluation Next Steps Analyze retention and leadership involvement 18

Targeted Recruitment for Volunteers Working groups as a first step in the pipeline Thank you letters, notes of encouragement, TIG outreach, active searching within membership/program Integrated volunteer database with membership database Outcomes so far: 43% of working group volunteers are non-majority 11% are International 25% are male 68% first time that they have served with AEA Blog as a pathway to involvement: 145 different contributors 20% are non-majority 11% are International 41% are male 19

Budget Unresolved Issues Schedule II or Schedule I EPTF MSI Unaccounted for Local Affiliates New Multicultural M&E 20

Hoped for Outcomes of Meeting Identification of M&E General Process The party with whom I should work around data collection Evaluation of the MSI program Clarity on next step for affiliates Statement of priorities with funding among Ends Policies for new efforts 21

Photo Credits All images are royalty free Picture Frame: http: //www. sxc. hu/photo/1232103 Microphone: http: //www. sxc. hu/photo/1128893 22