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Project Report: Structure Executive summary • Introduction with: Project title, Project promoter, Estimated total eligible project cost, Project grant rate and Expected outcome. • A short summary of the principal findings and points. Programme area specific developments • Important developments in the Programme area, including policy, financial or administrative changes. • Add analyse statistical trends, where possible Reporting on outputs • Summary analysis of how the selected project have contributed or are contributing to each of the Programme outputs • Progress towards the defined outputs, and any deviation • Use the indicators to verify progress, include reviews where available, use examples. • Focus on the most important results at output level. 1
Structure cont. Reporting on Project outcomes • Analyse how the project ‘s outputs contribute to the expected outcome(s) • Use the indicators to verify progress, include reviews where available, use examples • Focus on the most important results at the outcome level. • Refer to baseline studies • Refer to qualitative surveys, studies etc. • Assess the use of indicators Progress of bilateral relations • Summary of how partnerships between the Beneficiary and Donor countries have been facilitated during the reporting period. • Use the four dimensions of bilateral relations (see bilateral guide) 2
Structure cont. Monitoring • Monitoring activities carried out • Summary of the findings • Monitoring plan for the next reporting period Need for adjustments • Any modifications to the programme (see Article 5. 9) of the Regulations Risk management • Risk analysis and any mitigating actions carried out or planned • New risks identified 3
Structure cont. Information and publicity • Summary of the activities carried out during the reporting period. • Give examples of planned communications events Cross‐cutting issues • Performance of project in relation to the crosscutting issues and any measures put in place to improve performance Reporting on sustainability • Assessment of extent to which the positive effects of the Project will continue after the funding period (if Final Report) 4
Project Level Information (PLI) Project summary • max 1 000 characters no spaces • written in an accessible way, using clear and understandable language • Be as concrete as possible and avoid jargon, abbreviations and technical/bureaucratic language • Focus on the what the project will actually achieve The project summary should cover the following points: Why is the project needed? (Describe current problems /challenges. Include any relevant references to wider public plans or priorities) What is the objective of the project? (The objective of a project is equivalent to an outcome of a programme) What is the project expected to achieve? (Describe the project outcome(s) and mention any concrete targets or indicators) How will the project address these challenges? (Describe the project outputs – what will be produced or delivered? ) Who is expected to benefit? (Target groups) How will bilateral relations be strengthened? (Describe the role of the donor partner, where relevant) What will the partnership achieve?
Useful manuals and information Do. RIS Reporting manual The manual contains explanations on the Do. RIS Report. Statistical manual The manual contains definitions and explanations on the statistical information that is to be recorded in the online Documentation, Reporting and Information System' (Do. RIS). The manual is also useful when working with reports generated from Do. RIS. Project Level Information help texts The manual contains explanations on the PLI module in Do. RIS Link: http: //eeagrants. org/Results-data/Resultsoverview/Documents/Toolbox-for-programmes