FPS Region 7 PreProposal Conference South Texas Dallas

FPS Region 7 Pre-Proposal Conference South Texas, Dallas, West Texas Tuesday, July 29, 2014 Federal Protective Service Region 7 Headquarters Grand Prairie, Texas 1: 00 pm - 3: 00 pm

Disclaimer: n n Statements made at this meeting or in response to inquiries do not revise the written terms of the solicitation. Changes to the solicitation must be made in writing via amendment. RFP Number HSHQC 7 -13 -R-00002 2

General Scope n n FPS R 7 follow-on PSO contracts (3) covering the areas of West Texas, South Texas and Dallas The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, per-employment screenings, reports, and files necessary to accomplish the required PSO services as described in the SOW RFP Number HSHQC 7 -13 -R-00002 3

Request for Proposals n n n PSO Services for Dallas area RFP Number HSHQC 7 -14 -R-00008 Issued July 22, 2014 Questions Due by August 7, 2014 at 1000 hrs PT Closes September 15, 2014 at 1400 hrs PT RFP Number HSHQC 7 -13 -R-00002 4

Period of Performance- Dallas n n FPS intends to award a follow-on effort on or after November 1, 2014 and the base ordering period will begin after the transition period from date of award with 4 option periods each 12 months each in length. The performance periods will be established as follows: n n n Base Year: Option Year 1: 2: 3: 4: March March 1, 1, 1, 2015 2016 2017 2018 2019 through through RFP Number HSHQC 7 -13 -R-00002 February February 28, 28, 29, 2016 2017 2018 2019 2020 5

Request for Proposals n n n PSO Services for South Texas RFP Number HSHQC 7 -14 -R-00005 Issued July 23, 2014 Questions Due by August 11, 2014 at 1000 hrs PT Closes September 22, 2014 at 1400 hrs PT RFP Number HSHQC 7 -13 -R-00002 6

Period of Performance- South TX n n FPS intends to award a follow-on effort on or after November 1, 2014 and the base ordering period will begin after the transition period from date of award with 4 option periods each 12 months each in length. The performance periods will be established as follows: n n n n Base Year: March 1, 2015 through February Option Year 1: March 1, 2016 through February Option Year 2: March 1, 2017 through February Option Year 3: March 1, 2018 through February Option Year 4: March 1, 2019 through February Option per FAR 52. 217 -8 for 6 Months if needed 28, 28, 29, 2016 2017 2018 2019 2020 Individual orders will include specific performance periods RFP Number HSHQC 7 -13 -R-00002 7

Request for Proposals n n n PSO Services for West Texas RFP Number HSHQC 7 -14 -R-00007 Issued July 25, 2014 Questions Due by August 14, 2014 at 1000 hrs PT Closes September 29, 2014 at 1400 hrs PT RFP Number HSHQC 7 -13 -R-00002 8

Period of Performance- West TX n n FPS intends to award a follow-on effort on or after November 1, 2014 and the base ordering period will begin after the transition period from date of award with 4 option periods each 12 months each in length. Individual orders will include specific performance periods. The performance periods will be established as follows: n n n Base Year: Option Year 1: 2: 3: 4: March March 1, 1, 1, 2015 2016 2017 2018 2019 through through February February 28, 28, 29, 2016 2017 2018 2019 2020 Individual orders will include specific performance periods RFP Number HSHQC 7 -13 -R-00002 9

Procurement Strategy n Full and Open in accordance with FAR Part 12 n n NAICS Code: 561612 Annual revenue: $19 million RFP Number HSHQC 7 -13 -R-00002 10

Contract Type n n Government anticipates awarding a single Indefinite Delivery Indefinite Quantity (IDIQ) Labor Hour Contract Individual labor hour type task orders will be issued with fixed hourly rates RFP Number HSHQC 7 -13 -R-00002 11

Orders n n n Minimum Guarantee: $1, 000 To be paid upon issuance of first task order Task Orders typically will be issued: 1 Mar through 30 Sep 1 Oct through 28 Feb RFP Number HSHQC 7 -13 -R-00002 12

Basic PSO Services, TAS, ESS n n In addition to the Basic PSO services detailed in SOW, the contractor shall be required to provide TAS, ESS and COOP in support of R 7. Basic PSO Services and TAS are all one CLIN – same hourly rate RFP Number HSHQC 7 -13 -R-00002 13

Contract Transition n n Government anticipates award on or after 1 Nov 2014 Government anticipate a maximum of 120 days for transition but no less than a minimum of 90 days transition List of deliverables page 56 of SOW Top Secret Clearance RFP Number HSHQC 7 -13 -R-00002 14

Contract transition (con’t) n n n Licenses Insurance SGIM – Smartbook RFP Number HSHQC 7 -13 -R-00002 15

SOW n n The instant acquisition will be utilizing the most recent standardized FPS Statement of Work for PSO services. Some significant differences between this SOW and one in the incumbent contract include increased requirements for screener training, semi-annual firearms qualifications, an increase in contractor reporting requirements, increased medical/physical standards, more stringent uniform and equipment specifications and the addition of a Continuity of Operations Plan. RFP Number HSHQC 7 -13 -R-00002 16

SOW (con’t) n n Contractor must have a qualified PSO force for the duration of the contract that meets the complete FPS requirements identified in the RFP. Armed PSOs MUST have valid state/city/county firearms license permit required by law and show proficiency with the use of the firearms before working on an order. RFP Number HSHQC 7 -13 -R-00002 17

Site Locations n n n The services to be provided shall be accomplished throughout the geographic area identified in the RFP. The estimated basic service requirements by locality was provided within the RFP. Specific place(s) of performance and hours of service will be incorporated on the individual order(s) when issued. RFP Number HSHQC 7 -13 -R-00002 18

SOW Highlights n n n n PIV Locations Firearms Medical Uniforms Body Armor Screener training OC Spray RFP Number HSHQC 7 -13 -R-00002 19

SOW Highlights (con’t) n n n 8/16 hour WDTP gov’t training Contract Manager Lead PSO Relief Government Furnished office space RFP Number HSHQC 7 -13 -R-00002 20

Schedule of Prices n n n Basic Services and TAS CLINs will be priced as a weighted average hourly rate ESS CLINs will be priced as a weighted average hourly rate (fully burdened) COOP - Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established Not To Exceed (NTE) Amounts in the Schedule of Supplies/Services and Prices. RFP Number HSHQC 7 -13 -R-00002 21

Prices n n CBA are attched Seniority List (atch 10) RFP Number HSHQC 7 -13 -R-00002 22

Schedule of Prices n n n Contractors shall submit price quotes on the provided Pricing Schedule included in the RFP Government suggests that the Contractor complete the “Price Element Breakdown” (RFP Attachment 6). The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price RFP Number HSHQC 7 -13 -R-00002 23

Source Selection Criteria n Contractors shall submit quotes based on the following four (4) evaluation factors: 1) Relevant Past Performance 2) Management Approach 3) Socio Economic Factor 4) Price RFP Number HSHQC 7 -13 -R-00002 24

Source Selection Criteria (con’t) n The technical evaluation factors, when combined, are significantly more important than price. RFP Number HSHQC 7 -13 -R-00002 25

Relevant Past Performance n n n Relevant past performance is recent (i. e. within the last three years) performance under projects that are of a similar or directly related scope, magnitude and complexity to that described in the solicitation The Government will also consider the quality of the Contractor’s relevant past performance on all relevant past performance projects including, but not limited to, the past performance projects submitted by the Contractor Information provided in response to this factor will be used to assist the Government in determining the degree of performance risk associated with award of this project to the Contractor RFP Number HSHQC 7 -13 -R-00002 26

Past Performance (con’t) n n n Teaming arrangements Subcontracting Mentor Protégée Program RFP Number HSHQC 7 -13 -R-00002 27

Management Approach n n Evaluation will focus on techniques and/or strategies described that demonstrate ability to successfully accomplish this requirement Offerors shall address: n n n Field Level Supervision Quality Assurance Transition Staffing Plan Relief Plan Successful Offeror’s MA will be incorporated into the resultant contract RFP Number HSHQC 7 -13 -R-00002 28

Basis for Selection n The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful contractors determined to be responsible pursuant to FAR 9. 104 -1 will be issued a contract. RFP Number HSHQC 7 -13 -R-00002 29

Socio Economic Factor n n Page 384 of solicitation (WTX) Page 342 of solicitation (Dallas) Page 386 of solicitation (STX) Attachment 11 – Extent of Participation by Small Disadvantaged Business Concerns RFP Number HSHQC 7 -13 -R-00002 30

Pricing n n Price Schedule Detailed breakdown of proposed unit prices Attachment 6 Financials RFP Number HSHQC 7 -13 -R-00002 31

Proposal submission n n Checklist Three envelopes 1. 5 copies of technical proposal (3 redacted) 2. Original and one copy of pricing 3. Disk Page Limitation: 20 pages RFP Number HSHQC 7 -13 -R-00002 32

Amendment n SGIM to Smartbook RFP Number HSHQC 7 -13 -R-00002 33

Questions Please Submit all questions in writing to westccg@hq. dhs. gov and Jennifer. j. goss@Hq. dhs. gov POC for WCCG: Jennifer Goss 253 -815 4101 Kathee Sewell 253 -815 -4706 RFP Number HSHQC 7 -13 -R-00002 34