City of Dallas Office of Procurement Services PreProposal
- Slides: 12
City of Dallas Office of Procurement Services Pre-Proposal Meeting 8/6/2020 BKZ 20 -00014045 City Paid Life and AD&D Insurance Request For Competitive Sealed Proposal (RFCSP)
Introductions • Office of Procurement Services Staff Doug Shelton, Sr. Buyer • Office of Business Diversity Staff Deonicio Villalon, Sr. Contract Compliance Administrator Human Resources Cheryl Mayo-Williams, HR Budget and Contracts Administrator Janelle Norris, Contract Data Specialist • Guests
Pre-Solicitation Meeting • This is your opportunity to review the solicitation process and ask the Department questions. • During this meeting, please write down any questions you ask and submit through Bonfire. • Following this meeting, all communications will be with the Buyer only through Bonfire.
Procurement Process RFB RFCSP RFQ/RFP only Timeline (approx. ) 3 months 6 -9 months When to use Straightforward goods (i. e. power tools, janitorial supplies, etc. ) Insurance, technology, general services Certain professional services (architects, bond counsel) Revenue contracts; contracts that do not require a competitive process Lowest Responsive & Responsible Bidder Most Advantageous Proposer Most Qualified Proposer Most Advantageous Proposer Not Allowed Evaluation Negotiations
Procurement Process Buyer review, including insurance by Office of Risk Management (ORM) and MWBE (OBD) review 1 -3 weeks Negotiations and formal contract preparation (CAO); Supplier shall sign contract before it is presented to Council 4 -6 weeks Solicitation advertisement (pre-proposal meeting; written questions and answers) 4 -6 weeks Council Agenda Process (Agenda Office) & Approval; OBD discusses minority participation goals with recommended Suppliers 4 -8 weeks Evaluation, including supplier presentations 2 -4 weeks Fully execute contract with stamped resolution from City Secretary’s Office (CSO) and enter information into City’s financial system 1 -3 weeks
Online Solicitation Portal The City migrated to Bonfire as of March 1, 2019. Please submit all bids, proposals, questions, and correspondence through the online solicitation portal. • • • Please check Bonfire often. Please ensure your Bonfire profile contact information is upto-date. Please note that Bonfire does not issue vendor numbers. Must register with the City in order to receive a vendor number. Supplier names should be consistent with State registration. https: //dallascityhall. bonfirehub. com/projects/view/30119
Solicitations & Questions QUESTIONS DUE DATE 12: 00 PM CT on 08/13/2020 SOLICITATION SUBMISSION DUE DATE 02: 00 PM CT on 09/03/2020 • Submissions may be updated, until the submission due date and time. • Please review and complete all required forms in Bonfire. • Other forms may be requested by City staff. • Start submission early and please submit before the due date.
Project Considerations & Requirements • Updated General Terms & Conditions • Living Wage • Insurance/Bonding
Office of Business Diversity (OBD) Required Forms • Affirmative Action • OBE-FRM-623 • Ethnic Composition Report (OPS- FRM-627)
OBD Accepted Certifications • North Central Texas Regional Certification Agency (NCTRCA) • Dallas Fort Worth Minority Supplier Diversity Council (DFWMSDC) • Women’s Business Enterprise Council (WBCSW) • Native American Business- Tribal Certification Card
Office of Business Diversity (OBD) Accepted Certifications • • North Central Texas Regional Certification Agency (NCTRCA) Dallas Fort Worth Minority Supplier Diversity Council (DFWMSDC) Women’s Business Enterprise Council (WBCSW) Native American Business- Tribal Certification Card OBD Required Form • Pre-Bid/Proposal Form (OBD-FRM-623)
City of Dallas Human Resources
- Scc agresso payment
- Vha procurement and logistics office
- Fdot procurement office
- Distribution services procurement
- Peoplesoft services procurement
- Procurement shared services model
- Recycling services procurement
- Distribution services procurement
- Distribution services procurement
- Procurement of consultancy services
- Buysite uchicago
- Distribution services procurement
- Griffin ford urban model