Alvord Unified School District Our Promise All students

Alvord Unified School District Our Promise: All students will realize their unlimited potential. CAASPP Workshop: Student Supports Technical Support with AERIES, SEIS, and TOMS Students | Teachers | Instructional Content 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org STUDENTS | TEACHERS | INSTRUCTIONAL CONTENT 1

STUDENTS TEACHERS INSTRUCTIONAL CONTENT Agenda ●Welcome and Introductions ●CAASPP Assessments Overview ●Accessibility Supports Entry ●Question and Answer THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 2

STUDENTS TEACHERS INSTRUCTIONAL CONTENT Objective This is a small group workshop that will cover the technical aspects of managing, and entering student Accessibility Supports in AERIES, SEIS, and TOMS for CAASPP Assessments with the goal of… ● Providing a dedicated opportunity to complete updates to student Accessibility Supports in preparation for the Spring 2017 CAASPP assessments administration; and ● Preparing site staff to manage Accessibility Supports for incoming students after attending the training THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 3

STUDENTS TEACHERS Assessment Office Contacts INSTRUCTIONAL CONTENT Main Office Line 951 -509 -5055 Group Email - Assessment Office Gina Simpson Director, Assessment LEA CAASPP Coordinator Cell: 951 -840 -6947 Joyce Stark Assistant to the Director, Assessment Office: 951 -509 -5055 Brandy Robb Assists with Federal, State, and local assessment administration (pre-id, materials, and logistics) Office: 951 -509 -6177 Mariela Aguilar Assists with assessments, reports, EADMS/DIBELS passwords, and non-public schools (NPS) Office: 951 -509 -5178 Mark Rasmussen Instructional Specialist/Assessment Mark. Rasmussen@alvord. k 12. ca. us Office: 951 -509 -5047 Elizabeth Juge Instructional Specialist/Assessment Elizabeth. Juge@alvord. k 12. ca. us Office: 951 -509 -5003 Grace Ledesma Assists with testing budgets, processes PA’s, ordering of materials and supplies Office: 951 -509 -5004 THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 4

STUDENTS TEACHERS INSTRUCTIONAL CONTENT Special Education Office Contacts Main Office Line 951 -509 -5045 Paulina Nwuba Director of Special Education (951) 509 - 5037 Dr. Ruth Heger, Ph. D Assistance Director of Special Education 951 -509 -5167 Diane Tankersley Assistant to the Director 951 -509 -5159 Angelina Castillo Program Specialist 951 -509 -6023 Maria Victoria Taylor Instructional Specialist, Elementary 951 -509 -5169 Susan Kimura Program Specialist 951 -509 -5172 Kimberly Brown Instructional Specialist, Secondary 951 -509 -5141 Randi Chapluk Program Specialist 951 -509 -5140 THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 5

STUDENTS TEACHERS INSTRUCTIONAL CONTENT English Learner Support Office Contacts Main Office Line 951 -5094 Martha Martinez Director, English Learner Support Services 951 -5094 Sue Mc. Kiernan Assistant to the Director 951 -5094 Rosalva Velardez Instructional Specialist, Secondary 951 -509 -5154 Norma Villapando Bilingual Clerk Typist II 951 -509 -5087 Maria Escalera Instructional Specialist, Elementary 951 -509 -5075 Leslie Beltran Bilingual Clerk Typist II 951 -509 -6043 Ingrid Richcreek Community Worker for Immigrant Students 951 -5097 THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 6

Alvord Unified School District Our Promise: All students will realize their unlimited potential. California Assessment of Student Performance and Progress CAASPP Assessments 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org STUDENTS | TEACHERS | INSTRUCTIONAL CONTENT 7

STUDENTS TEACHERS INSTRUCTIONAL CONTENT CAASPP CA (California) Assessment of Student Performance and Progress . . . one of the many measures that indicates whether students are on track to be college and career ready at each tested grade level THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 8

STUDENTS TEACHERS CAASPP Test Administration Windows Assessment Type INSTRUCTIONAL CONTENT Subject(s) Grade(s) Assessed Testing Window Sites to Participate (Grade Level) Smarter Balanced Assessment Consortium(SBAC)* Computer-Based English Language Arts and Mathematics Grades 3 -8, and 11 (EAP) February 27 - June 1 All Sites California Alternate Assessment (CAA) * Computer-Based English Language Arts and Mathematics Grades 3 -8, and 11 (EAP) March 20 - June 1 All Sites March 20 - June 1 Sites to Participate in Pilot: All Elementary (5) All Middle (8) AACH (11) AHS (12) Hillcrest High (10) La Sierra High (10) Norte Vista High (10) California Science Test (CAST)** Computer-Based Science All students in grades 5, 8 and High School Sample CAA for Science Pilot ** Computer-Based Science English Language Proficiency Assessments for California (ELPAC)*** Paper-Pencil K-12 March 6 - April 14 *Operational Administration: All schools take the test and scores are reported **Field Test: A sample of students take the test but no scores are reported ***Pilot Test: A sample of students take the test and comment on the mechanics of the test THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 9

Alvord Unified School District Our Promise: All students will realize their unlimited potential. Student Accessibility Supports 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org STUDENTS | TEACHERS | INSTRUCTIONAL CONTENT 10

STUDENTS TEACHERS INSTRUCTIONAL CONTENT About Accessibility Supports ● Universal Tools ▪ Available to all students ▪ Based on student preference and selection ▪ Only recorded in SEIS as a reference, not required to be put into the IEP ● Designated Supports ▪ Available to all students ▪ Need to be indicated by an educator or parent/guardian(example EL Facilitator and/or IEP team) All Students English Language Learners (ELLs) Students with IEPs or Section 504 plans Universal Tools X X X Designated Supports X X X Accommodations X ● Accommodations ▪ THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. Based on IEP or Section 504 plan 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 11

STUDENTS TEACHERS INSTRUCTIONAL CONTENT How and When Test Settings Get to TOMS Student Test Settings are entered into SEIS or AERIES The Assessment Office extracts Student Test Settings from AERIES and SEIS daily The Assessment Office Uploads the AERIES and SEIS Extracts into TOMS daily Accessibility Supports become available to students in the TA interface ● SEIS 2. 0 still speaks the same language as TOMS ● Student Accessibility Supports take up to 48 hours to be available to students after being loaded into TOMS ● Schedule for TOMS Test Settings Uploads: ▪ February 17 th, 2017 ▪ February 24 th, 2017 ▪ Daily from February 27 th, 2017 until June 2 nd, 2017 THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 12

STUDENTS TEACHERS INSTRUCTIONAL CONTENT The Golden Rules of Entering Accessibility Supports in AERIES ● Accessibility Supports in AERIES are ONLY for students WITHOUT an IEP ● Every Accessibility Support entered into AERIES must have start date and end date that falls in the same academic year ▪ Good News! If you didn’t put an end date in AERIES last year, the Assessment Office will update that for you I didn’t enter the end date for last year’s supports, what do I do? THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 13

STUDENTS TEACHERS INSTRUCTIONAL CONTENT The Golden Rules of Entering Accessibility Supports in SEIS ● There are three pieces to ensuring SEIS talks to TOMS about student supports a. Using the Indicating the student participating in the CAASPP assessment drop list to identify if the student participates with or without accommodations b. Selecting specific student Accessibility Supports using the green buttons that appear after setting the participation level c. Clicking the checkboxes for the type of supports you set ● Enter supports from top to bottom and left to right to keep from missing. THEsteps ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 14

STUDENTS TEACHERS INSTRUCTIONAL CONTENT To Amend or Not to Amend… A Note From Special Ed. . . ● Clarification regarding the Science accommodations in the Special Factors page: a. If the case manager wrote the blurb/statement and listed accommodations in the Team Summary Comments, there is no need for conducting a meeting and no signature is required. A copy of the IEP can be given to the parent. Basically, the IEP content did not change, it was just the form that was changed. b. Make sure that case manager reviews the notes and make sure all of the above is in the Team Summary Comments. c. An amendment is done only if changing or adding items in the IEP was not discussed during the meeting with the IEP team. When in doubt… Ask Victoria Taylor or Kimberly Brown. THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 15

STUDENTS TEACHERS Sample Student: An EL Learner, with an IEP INSTRUCTIONAL CONTENT Supports needed by the student: Closed Captioning, Speech to Text, Spanish Glossary, and Stacked Translation in Spanish The Student Test Settings in AERIES are. . . Will this student get all of the supports s/he needs? The Special Factors page shows… THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 16

STUDENTS TEACHERS INSTRUCTIONAL CONTENT Avoid Appeals! Check Student Test Settings in TOMS ● Ways to check student Accessibility Supports in TOMS before sitting student to test ▪ Site SC can check Student by student in TOMS ▪ Test Administrator (TA) can check test settings in the TA interface prior to approving the student for testing ● If Case Carrier will not be administering the assessment, they should work with the SC to provide a copy of students and their supports to the TA ● If a student’s test settings are incorrect in the TA interface more than 48 hours after you updated them, contact your SC to correct the test settings in TOMS and test the student at a later time THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org TAM Pgs: 96 -98 17

STUDENTS TEACHERS INSTRUCTIONAL CONTENT Handouts Where to Enter Accessibility Supports Reference How-to Enter Accessibility Supports into AERIES How-to Enter Accessibility Supports into SEIS The Smarter Balanced Assessment Consortium: Usability, Accessibility, and Accommodations Guidelines ● CAASPP Matrix 1 ● New Accessibility Supports Graphic for ELA, Math, Science, and STS (replaces the Pyramid) ● ● THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 18

STUDENTS TEACHERS INSTRUCTIONAL CONTENT Important Acronyms CAASPP: California Assessment of Student Performance and Progress TOMS: Test Operations Management System SBAC: Smarter Balanced Assessment Consortium TAM: Test Administration Manual CAA: California Alternate Assessment SC: Site Coordinator CAST: California Science Test TA: Test Administrator STS: Standards-based Tests in Spanish TE: Test Examiner (CAA Only) ELPAC: English Language Proficiency Assessments for California DFA: Directions for Administration THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 19

STUDENTS TEACHERS INSTRUCTIONAL CONTENT THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 20

STUDENTS TEACHERS INSTRUCTIONAL CONTENT AERIES Training Log In Username: assessment-sub Password: welcome SEIS Training Log In Username: alvordtrain 1 Password: Password 1! THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL. 9 KPC Parkway | Corona, CA 92879 P: (951) 509 -5000 F: (951) 509 -6070 www. alvordschools. org 21