Mt Diablo Unified School District Staff Recommendation to

Mt. Diablo Unified School District Staff Recommendation to the Board of Education Design/Build Contract For The Installation of Photovoltaic Systems District Wide September 28, 2010

Agenda n n n Background Project Timeline Evaluation Methodology & Criteria Comparison of Proposals Shortlist Recommendations

MDUSD Solar: Intangible Benefits n n Environmental Economic Curricular Community

MDUSD Solar: Intangible Benefits n Environmental (emissions): -A 10 MW solar system has the effect of removing 2130 cars off the road/yr -A 10 MW solar system has the effect of planting or saving 300, 000 trees/yr -It takes 364 tons of trees/11 tons of coal to produce the power produced by a 10 MW system (50, 000 lbs of CO 2)

MDUSD Solar: Intangible Benefits n Economic: -Local employment opportunities (trades, consultants, service sector)during and after construction -Domestic/local production of materials

MDUSD Solar: Intangible Benefits n Curricular: -Opportunities for experiential learning -Alignment with curriculum -Real-Time Data Monitoring Activities (math and science)/Kiosk -Guest Speaking -Lesson Plans

MDUSD Solar: Intangible Benefits n Community: -Underscores corporate integrity and visibility as both fiscal and environmental stewards -Affirms MDUSD’s larger role and obligation as a leader and community role model

Background n n n RFP process is complete (chronology on following slide) Proposal Review Committee has completed its evaluation of proposers Staff is now seeking authorization to enter into contract negotiations with recommended proposer ¡ Also identify the second-place proposer as a back-up

Project Timeline Milestone RFP Released Site Walks Date 8/4 8/11 -8/17 Proposer Questions Received 8/18 Proposals Received 9/2 Proposer Interviews 9/9 Board Study Session 9/16 Staff Recommendation to Board 9/28 Contract Negotiations Complete (forecast) And Request for Board Approval of Contract 10/1210/29

Evaluative Criteria “Best combination of…” n Price Ø Initial System (Capital) Cost Ø Long Term utility cost savings Ø Cost per unit output/production Ø Operating/Maintenance Costs Ø Performance Guarantee (20 years) • • Experience (K-12) Proven Performance Organizational Qualifications Technology Use of Local labor • Overall Quality of RFP (including interview) • • •

Evaluation Challenge Financial Benefits Delivery Capability Long-term Performance Finding the best balance of financial benefit, delivery capability, and long-term performance

Evaluation Criteria and Weighting Criterion Value Financial Benefits 35 Experience and Qualifications 30 Technology and System Components 20 System Performance, Monitoring, and Maintenance 10 Use of Local Labor 5 TOTAL 100

Proposing Entities D/B Firm Sol. Cit Primary Sub/Part Helix System Size 11. 208 MWdc Van/Pars (JV) 12. 600 MWdc Sun. Pow Rosendin/ Solar Power Taber/Del Monte Roeb/Emard(JV) Emard 12. 785 MWdc 11. 191 MWdc

Summary of Proposals – Non-Financial Assessment Roebbelen Solar. City Sun. Power Vanir. Parsons Experience and Qualifications 1 3 4 2 Technology & System Components 2 3 4 2 System Performance, Monitoring & Maintenance 1 3 4 2 Use of Local Labor 2 2 Overall 2 3 4 2 Element

Proposal Scoring Summary

Recommendation n Staff recommends the Board authorize staff to enter into negotiations with Sun. Power for the following reasons: ¡ ¡ ¡ n Depth of experience with solar in K-12 setting Capacity to implement project of this size Strength of technology offering Comprehensive performance guarantee Robust O&M and monitoring capabilities Savings to District The Sun. Power proposal represents the best balance of financial benefit, minimal delivery risk, and long-term performance

Recommendation (cont. ) n Engage Solar. City as a secondary firm in the event contract negotiations with Sun. Power do not progress or conclude to the District’s satisfaction