Accounting Concepts and Principles Dr Manish dadhich 1

Accounting Concepts and Principles Dr. Manish dadhich 1

Introduction • Actually there a number of accounting concepts and principles based on which we prepare our accounts • These generally accepted accounting principles lay down accepted assumptions and guidelines and are commonly referred to as accounting concepts 2

Users of Financial Statements • Investors – Need information about the profitability, dividend yield and price earnings ratio in order to assess the quality and the price of shares of a company • Lenders – Need information about the profitability and solvency of the business in order to determine the risk and interest rate of loans • Management – Need information for planning, policy making and evaluation • Suppliers and trade creditors – Need information about the liquidity of business in order to access the ability to repay the amounts owed to them 3

• Government – Need information about various businesses for statistics and formulation of economic plan • Customers – Interested in long-tem stability of the business and continuance of the supply of particular products • Employees – Interested in the stability of the business to provide employment, fringe benefits and promotion opportunities • Public – Need information about the trends and recent development 4

Limitations of conventional financial statements • Companies may use different methods of valuation, cost calculation and recognizing profit • The balance sheet does not reflect the true worth of the company • Financial statements can only show partial information about the financial position of an enterprise, instead of the whole picture 5

Accounting Concepts 6

Accounting Concepts • • Business entity Money Measurement/stable monetary unit Going Concern ACCOUNTING PERIOD CONCEPT ACCOUNTING COST CONCEPT DUAL ASPECT CONCEPT ACCRUAL CONCEPT MATCHING CONCEPT REALISATION CONCEPT 7

1. Business Entity • This concept assumes that, for accounting purposes, the business enterprise and its owners are two separate independent entities. Thus, the business and personal transactions of its owner are separate. • For example, when the owner invests money in the business, it is recorded as liability of the business to the owner. Similarly, when the owner takes away from the business cash/goods for his/her personal use, it is not treated as business expense. Thus, the accounting records are made in the books of accounts from the point of view of the business unit and not the person owning the business. This 8 concept is the very basis of accounting.

1. Business Entity • Let us take an example. Suppose Mr. Sahoo started business investing Rs 100000. He purchased goods for Rs 40000, Furniture for Rs 20000 and plant and machinery of Rs 30000. Rs 10000 remains in hand. These are the assets of the business and not of the owner. According to the business entity concept Rs 100000 will be treated by business as capital i. e. a liability of business towards the owner of the business. 9

More Examples – Insurance premiums for the owner’s house should be excluded from the expense of the business – The owner’s property should not be included in the premises account of the business – Any payments for the owner’s personal expenses by the business will be treated as drawings and reduced the owner’s capital contribution in the business 10

2. Money Measurement 11

2. Money Measurement • Meaning – All transactions of the business are recorded in terms of money – It provides a common unit of measurement • This concept assumes that all business transactions must be in terms of money, that is in the currency of a country. In our country such transactions are in terms of rupees. • Examples – Market conditions, technological changes and the efficiency of management would not be disclosed in the accounts. 12

2. Money Measurement • As per the money measurement concept, transactions which can be • expressed in terms of money are recorded in the books of accounts. For • example, sale of goods worth Rs. 200000, purchase of raw materials Rs. 100000, Rent Paid Rs. 10000 etc. are expressed in terms of money, and so they are recorded in the books of accounts. But the transactions which cannot be expressed in monetary terms are not recorded in the books of accounts. • For example, sincerity, loyality, honesty of employees are not recorded in books of accounts because these cannot be measured in terms of money although they do affect the profits and losses of the business concern. 13

3. Going Concern 14

3. Going Concern • This concept states that a business firm will continue to carry on its activities for an indefinite period of time. Simply stated, it means that every business entity has continuity of life. • Thus, it will not be dissolved in the near future. This is an important assumption of accounting, as it provides a basis for showing the value of assets in the balance sheet; 15

3. Going Concern • For example, a company • purchases a plant and machinery of Rs. 100000 and its life span is 10 years. • According to this concept every year some amount will be shown as expenses and the balance amount as an asset. 16

More Example – Possible losses form the closure of business will not be anticipated in the accounts – Prepayments, depreciation provisions may be carried forward in the expectation of proper matching against the revenues of future periods – Fixed assets are recorded at historical cost 17

4. ACCOUNTING PERIOD CONCEPT • All the transactions are recorded in the books of accounts on the assumption that profits on these transactions are to be ascertained for a specified period. • This is known as accounting period concept. Thus, this concept requires that a balance sheet and profit and loss account should be prepared at regular intervals. This is necessary for different purposes like, calculation of profit, ascertaining financical position, tax computation etc. 18

4. ACCOUNTING PERIOD CONCEPT • As per accounting period concept, all the transactions are recorded in the books of accounts for a specified period of time. Hence, goods purchased and sold during the period, rent, salaries etc. paid for the period are accounted for and against that period only. 19

5. ACCOUNTING COST CONCEPT • Accounting cost concept states that all assets are recorded in the books of accounts at their purchase price, which includes cost of acquisition, transportation and installation and not at its market price. • It means that fixed assets like building, plant and machinery, furniture, etc are recorded in the books of accounts at a price paid for them. 20

5. ACCOUNTING COST CONCEPT • For example, • a machine was purchased by XYZ Limited for Rs. 500000, for manufacturing shoes. An amount of Rs. 1, 000 were spent on transporting the machine to the factory site. In addition, Rs. 2000 were spent on its installation. • The total amount at which the machine will be recorded in the books of accounts would be the sum of all these items i. e. Rs. 503000. This cost is also known as historical cost. 21

6. DUAL ASPECT CONCEPT • Dual aspect is the foundation or basic principle of accounting. It provides the very basis of recording business transactions in the books of accounts. • This concept assumes that every transaction has a dual effect, i. e. it affects two accounts in their respective opposite sides. Therefore, the transaction should be recorded at two places. It means, both the aspects of the transaction must be recorded in the books of accounts. 22

6. DUAL ASPECT CONCEPT For example, goods purchased for cash has two aspects which are (i) Giving of cash (ii) Receiving of goods. These two aspects are to be recorded. Thus, the duality concept is commonly expressed in terms of fundament accounting equation : • Assets = Liabilities + Capital • The above accounting equation states that the assets of a business are always equal to the claims of owner/owners and the outsiders. This claim is also termed as capital or owners equity and that of outsiders, as liabilities orcreditors’ equity. • • • 23

7. ACCRUAL CONCEPT • The meaning of accrual is something that becomes due especially an amount of money that is yet to be paid or received at the end of the accounting period. It means that revenues are recognised when they become receivable. • Though cash is received or not received and the expenses are recognised when they become payable though cash is paid or not paid. Both transactions will be recorded in the accounting period to which they relate 24

7. ACCRUAL CONCEPT • For example, a firm sells goods for Rs 55000 on 25 th March 2005 and the payment is not received until 10 th April 2005, the amount is due and payable to the firm on the date of sale i. e. 25 th March 2005. • It must be included in the revenue for the year ending 31 st March 2005. 25

8. MATCHING CONCEPT • The matching concept states that the revenue and the expenses incurred to earn the revenues must belong to the same accounting period. So once the revenue is realised, the next step is to allocate it to the relevant accounting period. This can be done with the help of accrual concept. 26

9. REALISATION CONCEPT • This concept states that revenue from any business transaction should be included in the accounting records only when it is realised. The term realisation means creation of legal right to receive money. Selling goods is realisation, receiving order is not. 27

9. REALISATION CONCEPT • Let us study the following examples : • (i) N. P. Jeweller received an order to supply gold ornaments worth Rs. 500000. They supplied ornaments worth Rs. 200000 up to the year ending 31 st December 2005 and rest of the ornaments were supplied in January 2006. • (ii) Bansal sold goods for Rs. 1, 000 for cash in 2006 and the goods have been delivered during the same year. 28

Recognition criteria for expenses • Association between cause and effect – Expenses are recognized on the basis of a direct association between the expenses incurred and revenues earned – For example, the sales commissions should be accounted for in the period when the products are sold, not when they are paid 29

• Systematic allocation of costs – When the cost benefit several accounting periods, they should be recognized on the basis of a systematic and rational allocation method – For example, a provision for depreciation should be made over the estimated useful life of a fixed asset • Immediate recognition – If the expenses are expected to have no certain future benefit or are even without future benefit, they should be written off in the current accounting period, for example, stock losses, advertising expenses and research costs 30

Exceptions to rule of sales recognition 1. Long-term contracts – Owning to the long duration of long-term contracts, part of the total profit estimated to have been arisen from the accounting period should be included in the profit and loss account 2. Hire Purchase Sale – – Hire purchase sales have long collection period. Revenue should be recognized when cash received rather than when the sale (transfer of ownership) is made The interest charged on a hire purchase sale constitutes the profit of transaction 31

3. Receipts from subscriptions - A publisher receives subscriptions before it sends newspapers or magazines to its customers It is proper to defer revenue recognition until the service is rendered. However, part of subscription income can be recognized as it is received in order to match against the advertising expenses incurred 32