Streamlining School Policy Development Review Ratification and Archiving

Streamlining School Policy Development AIM • To outline the process of policy development in

Streamlining School Policy Development POTENTIAL HURDLES • Sheer number of policies • Time constraints

Streamlining School Policy Development AT THE START…… 1. We set up a uniform front

Streamlining School Policy Development Flowchart of Policy Development Identify need for new policy or

Streamlining School Policy Development September 28, 2018

Streamlining School Policy Development Flowchart of Policy Development: Stage 1 – Pre SDPI meeting

Streamlining School Policy Development Flowchart of Policy Development: Stage 2 – SDPI meeting Convenor

Streamlining School Policy Development Flowchart of Policy Development: Stage 3 – Prepare for Ratification

Streamlining School Policy Development Flowchart of Policy Development: Stage 4 – Ratification process At

Streamlining School Policy Development Timescale of Policy Development Start 2 3 4 5 With

Streamlining School Policy Development Flowchart of Policy Development: Stage 5 – Publish, archive and

Streamlining School Policy Development Sheet 1 of Gantt September 28, 2018

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Streamlining School Policy Development Review, Ratification and Archiving September 28, 2018 Tom Clarke Derarca Maguire

Streamlining School Policy Development AIM • To outline the process of policy development in CBS Kilkenny OBJECTIVES • To identify potential hurdles to effective policy development • To share flowchart of policy development from initial stage to publication • To demonstrate existing controls and checks • To outline ratification procedures September 28, 2018

Streamlining School Policy Development POTENTIAL HURDLES • Sheer number of policies • Time constraints on leadership and staff • Cultivating staff buy-in • Working with latest versions • Multiple stages of ratification September 28, 2018

Streamlining School Policy Development AT THE START…… 1. We set up a uniform front page (crest, Mission Statement, ethos, etc) September 28, 2018

Streamlining School Policy Development AT THE START…… 1. We set up a uniform front page (crest, Mission Statement, ethos, etc) 2. We shared a common template (font, layout, headings, signoff etc) September 28, 2018

Streamlining School Policy Development

Streamlining School Policy Development Flowchart of Policy Development Identify need for new policy or revision of old one September 28, 2018 Colour coded Gantt Chart is useful

Streamlining School Policy Development September 28, 2018

Streamlining School Policy Development Flowchart of Policy Development: Stage 1 – Pre SDPI meeting Carefully form Use Croke Park hours for SDPI Select specific groups convenor and ALL staff version (2 (approx 5 people) from September 28, 2018 ask them to download and review latest weeks ahead) Identify submission date

Streamlining School Policy Development Flowchart of Policy Development: Stage 2 – SDPI meeting Convenor identifies typist and does some prior research – leads the meeting Updates and reviews done in one session September 28, 2018 If FULL POLICY development, this can be facilitated with another 40/80 min meeting two weeks later Keep pressure on!

Streamlining School Policy Development Flowchart of Policy Development: Stage 3 – Prepare for Ratification All changes to existing policies are made in red ink, showing the change Final version (with red) submitted to principal September 28, 2018 When principal satisfied, asks convenor to email draft to all staff for ratification at upcoming staff meeting. Staff are allowed 7 -10 days to review drafts

Streamlining School Policy Development Flowchart of Policy Development: Stage 4 – Ratification process At next available staff meeting, each convenor gives a short account of changes/ration ale Some further suggestions from staff are incorporated (in red) September 28, 2018 Presented to PC and/or SC for ratification (some suggestions incorporated) To BOM for final ratification (some suggestions incorporated)

Streamlining School Policy Development Timescale of Policy Development Start 2 3 4 5 With careful timing ref Croke End Park time, a staff meeting, PC meeting and BOM meeting, outset to full ratification can take as little as two months September 28, 2018

Streamlining School Policy Development Flowchart of Policy Development: Stage 5 – Publish, archive and update Gantt Final agreed versions (all black) dated and saved to Google Drive and website September 28, 2018 Older versions are archived and stored in separate folder in Drive Gantt updated